This document summarizes a training session on using Microsoft Word. It discusses why the class is focused on Word, as it is commonly used for complex communication like reports, memos, and marketing materials. It then outlines best practices for styling documents in Word, including using the appropriate fonts, colors, alignments, margins, and spacing. The document emphasizes setting up styles and themes to allow documents to be easily reformatted. Examples are provided of tasks that can be accomplished in Word like creating flyers, letters, and other materials.

1. WORKPLACE TECH I
Session 2: Word Module 1
Presenters:
Amanda & Miles
Professional Development Class
Fall 2013

2. Workplace Tech I
Word Module #1
 Why class on Word?
 How much do you know about Word?
 Styling Documents the “right” way

3. Why a Class for Word?
 Dominant choice for complex communication
 Exposition / Persuasion / Instruction
 Content matters…
 But so does presentation
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2013, Realogic
Analytics, Inc.
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4. Using Microsoft Word within Real Estate
 Agents / Brokers
 Marketing packages, brochures, listing and offering flyers
 Lenders / Banks
 Offering memorandums, credit memos, pitch books
 Leasing / Tenant Rep
 Basic tenant abstracts, tenant correspondence, general memos
 Inspection / Appraisal
 Site inspection, asset summary reports (ASR), full appraisal documents
 Other Uses
 General correspondence, memos, letters, newsletters, white papers

5. Using Word – Sample Tasks
 Create
 listing flyers
 real estate newsletters
 business cards
 company brochures
 letterhead
 promotional materials
 Blogging
 Write and format correspondences
 Insert graphs, charts and images
 Use Mail Merge to expedite mail campaigns

6. Copyright ©
2013
Word Styles the “right” way
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7. Components of style
 Fonts
 Colors
 Alignment
 Margins
 Spacing
 THEMES
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8. Fonts
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9. Fonts
 Apply correct Title, Heading and Normal styles
 Allows “on the fly” redesign
 Legibility and ease of reading
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10. Fonts to avoid
 Times New Roman
 Comic Sans
 Verdana (titles/headings)
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11. Colors
 Complementary Colors
 Choose colors within a theme
 Use shades of one color for levels of headers
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Analytics, Inc.
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12. Alignment
 Left, Right, Center, Justify
 Center Headers, justify text
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Analytics, Inc.
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13. Margins
 Normal, narrow and wide
 Narrow margins allow for fewer pages
 Caution: Long lines can be hard to read
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14. Spacing
 Paragraph spacing vs. Line spacing
 Single spacing = too tight
 Double spacing = too loose
 Magic line-spacing = Multiple: 1.15
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15. Themes
 After all content is labeled with styles, you can apply “Themes” on the fly
 Dramatically alter the look and feel of your document
 Think appropriate for the document: legal vs. promotional, etc.
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16. Exercise!
 http://training.realogicinc.com/
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2012, Realogic
Analytics, Inc.

17. Next week
 Adding images, charts and graphs
 Forms, buttons, check boxes
 Quick parts, Smart Art
 Integration with Excel
 Special Templates
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2012, Realogic
Analytics, Inc.
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230 W. Monroe, Suite 1000
Chicago, IL 60606
(312) 782-7325
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2012, Realogic
Analytics, Inc.
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