This document provides instructions for various tasks in Microsoft Word, including inserting pictures, formatting pictures using styles and effects, adding page borders, formatting paragraphs, deleting and moving text, and viewing document properties. Key points covered are inserting pictures using the Insert tab, resizing pictures by dragging sizing handles while holding shift, applying styles and effects from contextual tabs, and setting page borders on the Page Layout ribbon.

1. Creating a Word Document

2.  When inserting a picture make sure of the
location of your insertion point. The insertion
point identifies where the picture will be
inserted
 The insert picture button is located on the
Insert ribbon (click insert tab) in the
illustrations group

3.  Note - when you click on the Insert tab the buttons
and groupings change from what appeared on the
Home ribbon
 Once the user has inserted an image a new tab will
appear – this is called a contextual tab
 These tabs are different depending on the action being
taken
 The inserted object needs to be selected in order for these
tabs to show up.
Contextual tabs for a table Contextual tabs for a picture

4.  Resizing means to enlarge or reduce the size of
the graphic
 The graphic must be selected
 Click and drag one one of the sizing handles
 To keep the height and width proportional – hold
down the shift key while dragging

5.  A style is a named group of formatting
characteristics
 There are over 25 picture styles to choose from in MS
Word
 Picture styles are located on the contextual Picture
Tools Format tab in the Picture Styles group
Allows user to scroll through
styles one line at a time
Displays entire gallery when clicked

6.  Picture effects enable a user to further
customize a graphic
 Effects included in MS Word: shadows, reflections,
glow, soft edges, bevel, and 3-D rotation
 The difference between styles and effects are
the options available – each effect has several
different options to change whereas a style
does not
 Picture Effects can be selected
from the Picture Tools Format
contextual ribbon

7.  A page border is a line or artistic effect that
goes around the entire document
 The page border option button is on the page layout
ribbon in the page background grouping
 When the user selects this option a new window
appears where exact selections can be made

8.  Paragraph spacing be set before and after a
paragraph.
 The spacing setting is available on the Page Layout
Ribbon in the Paragraph grouping
 By default MS Word sets the spacing at 0 before and
10 pt after (this accounts for the large space when a
user hits enter)

9.  There are several ways to delete text from a
document:
 The delete key – when this is pressed it will delete
one character to the right
 The backspace key – this will erase one character to
the left
 Selecting an entire word or sentence and then
pressing delete or backspace will erase the selection
 When moving text the user should use the
drag-and-drop method
 Select the text to be moved | click and hold on that
text | move the text to the desired location | release
the mouse button

10.  Document properties are the details about a file
 To get to the document properties window click the
file tab | click info
 Another word for the properties of a document is
metadata
 A Keyword is a word or phrase that further
describes the document

11.  Topics covered in this chapter:
 Enter text in a document
 Format text
 Insert a picture
 Format a picture
 Add a page border
 Print a document