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Word Processor.ppt_PowerPoint Presentation
- 2. WHAT IS WORDPROCESSOR? IT IS ALSO KNOWN AS A DOCUMENT PREPARATION SYSTEM IT IS A PROGRAMME WHERE YOU CAN TYPE AND PRINT DOCUMENTS IT HAS REPLACED THE OLD TYPEWRITERS Then Now
- 3. A word processoris a computer program or device that provides for input, editing, formatting and output of text often with some additional features. Early word processors were stand-alone devices often on its function, but current word processors are word processor programs running on general purpose computers.
- 4. Application areas ofword processing : Business - Legal Copies, Letterheads, Letters, Memos, Circulars etc. Education - To develop word processing skills from the very beginning Home - Dealing with assignments being completed at home, or occasionally recreational e.g. Maintaining diary
- 5. Word Processing Advantages 1.Faster 2. Can edit documents 3. Change font style, size, colour 4. Change layout 5. Print many copies 6. Less noise 7. Add pictures 8. Make tables 9. Email documents Disadvantages 1. Equipment costs 2. Upgrade software 3. Train staff 4. More complicated 5. Virus, popup
- 6. Double Spacing Highlight thetexts that you want to double space > Home > Paragraph > Indents and Spacing > Spacing > Line Spacing > choose double > OK.
- 7. Inserting Header andFooter 1. Open Word processor. 2. Click Insert > Header & Footer.
- 8. Inserting a PageNumber 1.In the same area of the footer and header, select the page number. 2. Choose what format and style you want to use in a page number.
- 12. Introduction to partsof a word window
- 13. Below is thetable, describing parts of Word Windows: Title Bar Displays the name of the currently active word document. Ruler Bar Allows you to format the vertical and horizontal alignment of text in a document. Tool Bars Word has a number of tool bars that help you perform task faster and with great ease. Example : Standard Tool Bar, Formatting Tool Bar Status Bar Displays information about the currently active document. Scroll Bar Allows scrolling the content or body of document. Workspace Area in the document window where text can be entered. Menu Bar Contains menus doing separate tasks.
- 14. How to enterand edit text You can enter text by using the keyboard Editing text may involve inserting, deleting, or amending Other possible methods are using a scanner and optical character recognition (OCR) You can do this by speaking into a microphone or using voice recognition software
- 15. Word Wrap Witha word processor, when you reach the end of a line you don’t need to use the return key to make a new line. Word processor will make a new line automatically and it will move partly completed words at the end of one line to the start of the next line
- 16. Word Count Itis very useful if you are writing an essay or an article containing a certain amount of words Instead of using spell checker to count words use word count it saves time.
- 17. Inserting Clip Art Toinsert clip art Click on insert and then picture Then click on Clip art Some pictures from Clip art
- 18. Mail merge The processof linking the fields in a database to a standard letter. It can be accessed by pressing the “Tools” tab and selecting Mail Merge.
- 19. Text Alignment Textcan be aligned in three different ways Left Right Centre
- 20. Features of Word Processor Search and Replace We use this feature to replace a word a number of times in a document. Spell Checker The spell checker works by comparing the typed word to words in the computer’s internal dictionary, any word it does not recognise it will place a red line underneath.
- 21. Features of WordProcessor Grammar Check This feature works by highlighting sentences with grammatical errors, for example I seen everyone coming along Standard Paragraph A standard paragraph is a piece of text that has been typed up, saved to backing storage and inserted into a document a number of times
- 22. Features of WordProcessor Template A template is a ready made document, with placeholders for items like text and graphics
- 23. WYSIWYG Development ofhigher-resolution monitors allowed them to provide limited WYSIWYG - What You See Is What You Get, to the extent that typographical features like bold and italics, indentation, justification and margins were approximated on screen. MacWrite, Microsoft Word and other word processing programs for the bit-mapped Apple Macintosh screen, introduced in 1984, were probably the first true WYSIWYG word processors to become known to many people until the introduction of Microsoft Windows.
- 24. The evolution ofWord 2002-2010 24 Word XP Word 2003 Word 2007 Word 2010
- 25. New features inWord 2007 The Microsoft Office Button The Quick Access Toolbar Customiza ble The Ribbon
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