The document provides 4 examples of leave policies at Williams College. Example 1 describes an employee taking FMLA and short-term disability leave for knee replacement surgery, returning part-time after 15 weeks. Example 2 describes maternity leave for a pregnant employee, including FMLA, short-term disability, Massachusetts parental leave, and supplemental sick time. Example 3 is similar for a pregnant exempt employee. Example 4 describes adoption leave including FMLA, Massachusetts parental leave, and vacation time. The document also provides reminders about notifying HR for FMLA-qualifying absences and engaging in an interactive process for accommodation requests under the ADA.

1. Williams College
Leave Policy Examples
October 22, 2015

2. Example 1
Employee (admin-exempt) has knee replacement
FMLA (protected unpaid leave)
Employee STD (paid)
Surgery
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Weeks
Employee
contacts HR
to initiate
FMLA
paperwork
Return to work PT
or Light Duty
Cont’d intermittent (protected unpaid leave)

3. Example 2
Pregnant employee (Support Staff/Non-Exempt)
FMLA (protected unpaid leave)
Employee STD (paid at 60% of earnings)
Baby is Born
Mass Parental Leave
(protected unpaid leave)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Weeks
Bed rest
College parental leave policy (paid 100%)
Supplement 40% Sick Time (when
available)
8 weeks
Sick Time
2 weeks
8 weeks

4. Example 3
Female pregnant employee (Admin/Exempt)
FMLA (protected unpaid leave)
Employee STD (paid)
Baby is Born
Mass Parental Leave
(protected unpaid leave)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Weeks
Bed rest
College parental leave policy (paid)
College parental leave for spouse (paid) 8 weeks total, must be used within 6 months
Williams benefited spouse FMLA (protected unpaid leave)
8 weeks
8 weeks

5. Example 4
Birth / Adoption of a Child
FMLA (protected unpaid leave)
Baby is Born
Mass Parental Leave (protect unpaid
leave)
Vacation
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Weeks
College parental leave policy (paid)
College parental leave for spouse (paid) 8 weeks total, must be used within 6 months
Williams benefited spouse FMLA (protected unpaid leave)
8 weeks 4 weeks

6. FMLA Take-a-ways
Notify HR, and direct the employee to
contact us when:
• Individual missed three consecutive days of work
• Consistently late or absent for health related
reasons
• Consistently late or absent for a family member’s
health related reasons
• Anticipated absence due to pregnancy, illness, or
surgery

7. ADA Take-a-ways
• ADA protects qualified individuals with disabilities
from employment discrimination
• Accommodation requests can be verbal or written
• Do not ask the employee for medical information
• Consult with HR to start the interactive process