This document defines the roles and responsibilities for a project team. The project sponsor is responsible for overall project ownership, approving plans and changes, managing the budget, and championing the project. The steering group provides governance, oversight of the plan, budget, timescales and scope. The project manager leads the project team, manages the project, and reports on status. The IT lead manages IT work and resources. A subject matter expert provides guidance in their area of expertise. A supplier project manager manages any supplier work and resources. Wider roles may provide occasional guidance or have time-limited project involvement.

1. Roles and Responsibilities Project Name
Project Roles and Responsibilities
[Replace the logo with your company logo. Remember to update the document footer as well.]
Project Title/Code:
Date:
Document Version:
Introduction
Thisdocumentsetsoutthe rolesandresponsibilitiesforeachpositiononthe projectteam.
[Use your projectorganisationstructure toestablishthe rolesonthe team, andtheninclude themin
the sectionsbelow.Youcanalsolinkthisdocument(orincorporate it) intoyourhumanresource
planand responsibilityassignmentmatrix.Update the documentwhenprojectrolesare addedor
removedfromyourteam.]
Governance Roles
Title Name/Department Responsibilities
ProjectSponsor [Name]
[Department]
 Overall projectowner
 Pointof escalationforissuesoutsideof
the projectmanager’ssphere of control
 Approvesplan
 Approveschangestoplan,scope,budget
and timescales
 Ownerof the budget
 Championsthe projectamongsthis/her
peersand providesleadershipasrequired
 Deliversprojectcommunicationsas
required
 ChairsSteeringGroupmeetings
SteeringGroup  [Name,Department]
 [Name,Department]
 [Name,Department]
 Supportthe ProjectSponsor
 Provide seniorlevelgovernance,
oversightand insightintothe plan,
budget,timescalesandscope
 Ownersof resourcesandmakesthese
available tothe projectasrequired
 Deliverprojectcommunicationsas
required
 AttendSteeringGroupmeetings

2. Roles and Responsibilities Project Name
Core ProjectTeam Roles
Title Name/Department Responsibilities
ProjectManager [Name]
[Department]
 Manages andleadsthe projectteam
 Providesoverallmanagement,oversight
and trackingto keepthe projectontrack
to complete accordingtothe agreed
baselines
 Providesdetailedprojectplanning,
monitoringandcontrol
 Logs and managesrisksandissues,
escalatingtoSteeringGroupandProject
Sponsoras appropriate
 Manages change control
 Tracks and managesthe budget
 Reviewsandsignsoff all appropriate
plansand deliverables
 Liaiseswiththe userorbusiness
communitytoensure the solutionisfitfor
purpose andfor widerstakeholder
engagement
 Carriesout change management
activitiesorworkswiththe change
managerto do this
 Providesregularstatusreportstothe
relevantindividualsonanagreed
schedule
 Producesanddeliversproject
communications
 AttendsSteeringGroupmeetings
IT Lead [Name]
[Department]
 Manages the IT workstreamand
resources
 Providesinputtoregularproject
reportingasrequiredbythe project
manager
 Plans,schedulesandcompletestechnical
testing
 Preparesthe appropriate technical and
supportdocumentationasrequired
 Participatesinprojectteammeetings
 Providesexpertinputand bestpractice
guidance onareas of subjectmatter
expertisee.g.interfaces,architecture
SubjectMatter Expert [Name]
[Department]
 Provide expertinputandbestpractice
guidance onareas of subjectmatter
expertisee.g.marketing,business

3. Roles and Responsibilities Project Name
processes etc
[update thissectionandaddas many core
projectteammembersfromdifferent
businessunitsasyouhave]
SupplierProject
Manager
[Name]
[Company]
 Manages the projectforthe supplier
 Providesinputtothe projectmanageras
requiredforreporting andstatusupdates
 Deliversthe workwithinthe agreed
budget
 Acts as a conduitforaccess to other
supplierspecialistresources
 Communicatesclearlyandengages
stakeholdersatall levels
 Day-to-daymanagementof supplier
resources
 Provides expertinputandbestpractice
guidance onareas of subjectmatter
expertisee.g.[addwhateveritisinhere]
 Supportstrainingandknowledgetransfer
back to the clientorganisation
WiderProjectTeam Roles
[Adddetailsinhere of anyindividuals thatdonotform part of your core team butwho provide ad
hoc guidance tothe team or whomay have a role on the projectfora shortwhile e.g.ITSecurity
Manager, PressOffice Teametc.]
Title Name/Department Responsibilities

Other Notes
[Use thisspace to recordany otherinformation relevanttoyourproject’srolesandresponsibilities,
or delete itif youdon’tneedit.]