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COMPOSING
COVER
LETTERS
AND
RESUMES
COVER
LETTERS
Roebuck: Improving Business Communication, 4th edition. (c) 2006,
Pearson Education, Upper Saddle River, NJ 07458. All Rights Reserved.
PARAGRAPH PURPOSE
1 get his/her attention
2 state your interest
3 build his/her desire
4
move him/her to
action
GET
ATTENTION
Roebuck: Improving Business Communication, 4th edition. (c) 2006, Pearson
Education, Upper Saddle River, NJ 07458. All Rights Reserved.
โ€ขDirect your letter to a
specific person and/or
position
Direct
โ€ขGive your inside reference if
you have one
Give
โ€ขUse keywords from the
advertisement/website
Use
โ€ขBriefly state your
qualifications (degrees,
certifications, experience)
State
STATE YOUR
INTEREST
โ€ข Use information, such as more
keywords, quotes, or company
details, that show you know
something about the company
โ€ข Provide more details on
qualifications relevant to your
desired job
title/position/responsibilities
Roebuck: Improving Business Communication, 4th edition. (c) 2006, Pearson Education, Upper Saddle River, NJ 07458. All Rights Reserved.
BUILD HIS/HER
DESIRE
โ€ข In some way, answer the
question, โ€œWhy should I hire
you?โ€
โ€ข Highlight your educational
background and personal traits.
โ€ข Use action verbs in describing
what you have accomplished.
Roebuck: Improving Business Communication, 4th edition. (c) 2006, Pearson Education, Upper Saddle River, NJ 07458. All Rights Reserved.
BUILD HIS/HER DESIRE
Roebuck: Improving Business Communication, 4th edition. (c) 2006,
Pearson Education, Upper Saddle River, NJ 07458. All Rights Reserved.
Action verbs:
achieved critiqued operated
aided corrected prepared
arranged demonstrat
ed
presented
advised gained served
budgeted maintained trained
MOVE HIM/HER TO
ACTION
โ€ข Ask for an interview, suggest a
time to meet.
โ€ข Inform him/her that you will
call to make sure he/she
received your application.
Roebuck: Improving Business Communication, 4th edition. (c) 2006,
Pearson Education, Upper Saddle River, NJ 07458. All Rights
Reserved.
COVER
LETTER
OUTLIN
E
โ€ข Mention how you learned the vacancy and
your intention to apply and be considered
for such position.
1st Par.
โ€ข Mention your educational qualification
2nd Par.
โ€ข Provide more details on qualifications
relevant to your desired job title
/position/responsibilities
3rd Par.
โ€ข Express your desire to be interviewed, how
you can be contacted.
4th Par.

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Week 7 Composing Cover Letter

  • 2. COVER LETTERS Roebuck: Improving Business Communication, 4th edition. (c) 2006, Pearson Education, Upper Saddle River, NJ 07458. All Rights Reserved. PARAGRAPH PURPOSE 1 get his/her attention 2 state your interest 3 build his/her desire 4 move him/her to action
  • 3. GET ATTENTION Roebuck: Improving Business Communication, 4th edition. (c) 2006, Pearson Education, Upper Saddle River, NJ 07458. All Rights Reserved. โ€ขDirect your letter to a specific person and/or position Direct โ€ขGive your inside reference if you have one Give โ€ขUse keywords from the advertisement/website Use โ€ขBriefly state your qualifications (degrees, certifications, experience) State
  • 4. STATE YOUR INTEREST โ€ข Use information, such as more keywords, quotes, or company details, that show you know something about the company โ€ข Provide more details on qualifications relevant to your desired job title/position/responsibilities Roebuck: Improving Business Communication, 4th edition. (c) 2006, Pearson Education, Upper Saddle River, NJ 07458. All Rights Reserved.
  • 5. BUILD HIS/HER DESIRE โ€ข In some way, answer the question, โ€œWhy should I hire you?โ€ โ€ข Highlight your educational background and personal traits. โ€ข Use action verbs in describing what you have accomplished. Roebuck: Improving Business Communication, 4th edition. (c) 2006, Pearson Education, Upper Saddle River, NJ 07458. All Rights Reserved.
  • 6. BUILD HIS/HER DESIRE Roebuck: Improving Business Communication, 4th edition. (c) 2006, Pearson Education, Upper Saddle River, NJ 07458. All Rights Reserved. Action verbs: achieved critiqued operated aided corrected prepared arranged demonstrat ed presented advised gained served budgeted maintained trained
  • 7. MOVE HIM/HER TO ACTION โ€ข Ask for an interview, suggest a time to meet. โ€ข Inform him/her that you will call to make sure he/she received your application. Roebuck: Improving Business Communication, 4th edition. (c) 2006, Pearson Education, Upper Saddle River, NJ 07458. All Rights Reserved.
  • 8. COVER LETTER OUTLIN E โ€ข Mention how you learned the vacancy and your intention to apply and be considered for such position. 1st Par. โ€ข Mention your educational qualification 2nd Par. โ€ข Provide more details on qualifications relevant to your desired job title /position/responsibilities 3rd Par. โ€ข Express your desire to be interviewed, how you can be contacted. 4th Par.