Wedding project management involves planning all aspects of a wedding within budget, schedule, and scope constraints. Key elements include finalizing vendor contracts, sending invitations, obtaining a marriage license, rehearsal, and reception logistics. A wedding scope statement outlines all deliverables such as guest list, travel, accommodations, flowers, favors, registry, rehearsal dinner, venue, attire, photography, and honeymoon. Careful management is needed to balance costs, timeline, and guest expectations for a successful wedding.

1. WEDDING PROJECT
MANAGEMENT

2. WEDDING:
A wedding is the ceremony in which two people are united in
marriage or a similar institution. Wedding traditions and customs vary greatly between
cultures, ethnic groups, religions, countries, and social classes. Most wedding ceremonies
involve an exchange of wedding vows by the couple, presentation of a gift (offering, ring(s),
symbolic item, flowers, money), and a public proclamation of marriage by an authority
figure or leader. Special wedding garments are often worn, and the ceremony is sometimes
followed by a wedding reception. Music, poetry, prayers or readings from Scripture or
literature are also optionally incorporated into the ceremony.

3. PROJECT MANAGEMENT:
Project management is the
discipline of planning, organizing, securing and managing resources to bring about the
successful completion of specific project goals and objectives. It is sometimes conflated with
program management, however technically that is actually a higher level construction: a
group of related and somehow interdependent projects.

4. PROCESS OF PROJECT MANAGEMENT:
Traditionally,
project management includes a number of elements: four to five process groups,
and a control system. Regardless of the methodology or terminology used, the same
basic project management processes will be used.

5. PROJECT MANAGEMENT TRIANGLE:
Budget (Cost) – The budget constraint refers to the budgeted amount available
for the project.
Schedule – The time constraint refers to the amount of time available to
complete a project.
Requirements – The scope/quality constraint refers to what must be done to
produce the project’s end result.

6. PROJECT MANAGEMENT AND WEDDING:
Wedding is a project. For a project, the key function of project management is to manage
the project mangement triangle.
Timeline(schedule) for a wedding
12 – 16 Months before the wedding
Choose a wedding date.
Start a wedding file.
Discuss & Choose the style and formality of your wedding.
Select a ceremony location.
8 – 10 Months before the wedding
Photographer and Videographer.
Decide on bridesmaids dresses.
Start compiling names & addresses for the guest list.
Sign up for a gift registry.

7. 5 – 7 Months before the wedding
Finalize the guest list.
Shop for your wedding stationery.
Arrange accommodations and select your wedding cake.
4 Months before the wedding
Book your florist.
Shop for your wedding bands.
3 Months before the wedding
Send out your invitations.
Arrange transportation/ limousine service
Begin any necessary counseling
2 Months before the wedding
Choose your wedding music
Select a location for your rehearsal dinner
Confirm with formal wear shop

8. 1 Month before the wedding
Design your wedding programs.
Apply for your marriage license.
Have a final gown fitting.
1 Day before the wedding
Go through your list of things to do and make sure all your bases are covered.
Pack your wedding day emergency kit.
Get a manicure and pedicure.
Take a steamy relaxing bath and put wedding attire and accessories together.
Give rings to best man.
Try to get a good night’s sleep!
YOUR WEDDING DAY!
Have someone check the reception site.
Dress for your wedding.
Have candid photos taken with family.
Enjoy, you’ve worked hard !!

9. AFTER THE HONEYMOON
Have your wedding gown and flowers preserved.
Write Thank-You notes.
Change your name.
Budget for the wedding(who pays for what):
Ceremony
Bride and family pay for church or synagogue, sexton, organist, etc.
Groom and family pay for marriage license and officiant’s fee.
Clothes
Bride and family pay for bride’s dress, veil, accessories, and trousseau (read: lingerie and
honeymoon clothes).
Groom and family pay for groom’s outfit.
All attendants pay for their own clothing (including shoes).

10. Flowers
Bride and family pay for arrangements for church (including huppah if a Jewish
wedding ceremony) and reception, plus bouquets and corsages for bridesmaids and flower
girls.
Groom and family pay for bride’s bouquet and going-away corsage, boutonnieres for men,
and corsages for mothers and grandmothers.
Honeymoon
Groom and family pay for complete honeymoon.
Photography
Bride and family pay for all wedding photos and video.

11. Prewedding Parties
Bride or groom’s family plans and hosts engagement
party; if there is more than one, bride’s family hosts
the first one.
Groom’s family plans and hosts the rehearsal
dinner.
Bride plans and hosts bridesmaids’ luncheon.
Groom hosts and plans bachelors’ dinner.
Maid of honor and bridesmaids host shower.
Best man and ushers host bachelor party.
Friends may throw additional engagement parties or
showers.
Reception
Bride and family pay for all professional services,
including food, drink, decorations, and music.

12. Rings
Bride and/or her family pay for groom’s ring.
Groom and/or his family pay for both of the bride’s rings.
Stationery
Bride and family pay for invitations, announcements, and wedding programs.
Transportation
Bride and family pay for wedding transportation of bridal party to and from ceremony and
reception.

13. Scope of a wedding:
A scope statement must be developed in order for the project to stay on track and so that
the project objectives will be met.
Many deliverables need to be decided upon and put into the scope statement.
• Guest list
• Travel plans for guests
• Accommodation for guests
• Invitation design
• Flowers
• Wedding Favours
• Gift registry
• Rehearsal dinner
• Tables and chairs
• Hair and makeup
• Marriage commissioner & marriage license
• Wedding speeches
• Reception dinner/lunch
• Seating chart
• Honeymoon