The webinar provided best practices for effective large-scale remote work using Microsoft 365. It covered keeping employees connected through communication and video conferencing, accessing key data and metrics through tools like Microsoft Teams and My Analytics, and securely sharing content via OneDrive, SharePoint, and Teams. The webinar emphasized setting schedules, boundaries, and communicating more when working remotely, and leveraged the features of Microsoft 365 to enhance productivity and collaboration at home.

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March 19, 2020
Webinar: Stay Productive at Home with Microsoft 365
Best Practices for Effective Large-Scale Remote Work

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Housekeeping
• Webinar is being recorded
• 45 minutes session
• 15 minutes Q&A or however long it takes
session at the end
• Send in your questions!
• Type your questions in the Questions Pane
of the GotoWebinar Panel
• Slides and recording will be emailed after
the webinar

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About Daniel
Daniel Cohen-Dumani
@dcohendumani
dcohendumani@withum.com
Partner,
Market
Leader
20+ years of Digital Transformation
Expertise with Office 365, SharePoint and
Dynamics
SharePoint Visionary
Interests: Productivity in
the Modern Workplace.
Work 2.0
Started working with
SharePoint when nobody
could spell it

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About Adam
Adam Levithan
@collabadam
alevithan@withum.com
Practice
Manager
Building Intranets & Project Collaboration for
over 14+ years. Adam specializes in Digital
Workplace strategy and balancing technology
with every day working in mind.
Fun Fact:
Adam is an avid cyclist and rides
over 2000 miles each year to raise
money for different charities.

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What to
Expect From
Today’s
Webinar
• Working from home
• People: how to keep everyone feel
connected?
• Data: How to access key data and
metrics?
• Content: How to share without
problems?
• Security
• How do you ensure security while
working from home?
• Key Tips

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POLLS

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Connecting People, Data and Content

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Tips and Tricks for Working
from Home

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People – Create a schedule

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Share your schedule and signal availability
Setting healthy boundaries, managing interruptions, and being clear about when you are available is an important
part of managing your time when working from home.
Set expectations for availability
Your daily schedule or even the hours that you
work may change while working from home. Set
expectations with your team (and those you live
with) around your availability during the day.
See what is important
With everybody working from home, you
might see an increase in messages. Use the
settings available in Teams and Outlook to
customize notifications and prioritize
conversations.
Set boundaries
It can be a challenge to switch ‘off’ from work
when you don’t leave the office—or switch ‘on’
your workday when you don’t leave the house. If
needed, set clear intentions about work time and
home time to avoid burnout
or being ‘always on’.
Manage notifications for Teams activities, channels, and on mobile.
Set a status message in Teams and update your calendar to indicate if you are free or busy.
Set quiet hours in Teams mobile to limit notifications to your work hours and turn Focus Assist on in Windows 10.

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Communicate more than you usually do

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Meeting - Be inclusive
• When you’ve got robust
bandwidth, turn on your
video.
• Use background blur or
custom background if you
don’t want your background
to be a distraction.
• Practice inclusion – ask
everyone for their input.
Don’t forget to keep track of
your mute button.
• Feeling distracted? Record
your meetings.

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Set boundaries and take a break

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We get it – you are working from home

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PEOPLE - Tips
Create Create a schedule
Communicate
Communicate more than you usually
do
Video Video conferencing instead
Take Take breaks
Set Set boundaries
Use
Use the built-in AI in Office 365 to
help you schedule and pay attention
to what you do

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Content

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Microsoft 365
Teams
Intelligent content servicesIntelligent file experiences

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Teams
Intelligent content services
Intelligent file experiences

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Microsoft 365
Teams
Intelligent content services
Intelligent file experiences

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Microsoft 365
Teams
Intelligent content services
Intelligent file experiences

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Microsoft 365
Teams
Intelligent content servicesIntelligent file experiences

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Infrastructure security
The Best Way to Share
• In OneDrive or SharePoint:
• Use the Share button
• From Teams:
• Tag the file in a conversation
• From your Computer:
• Move files to OneDrive, SharePoint or Teams
NO MORE EMAILS ATTACHMENTS

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Microsoft 365 Intelligence

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Share a digital whiteboard
• When in a meeting, you can share a digital whiteboard

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How about large meetings?
• You had to cancel your sales annual kick off meeting, think again, hold it
using Microsoft 365 Live Events (powered by Teams and Streams) more
info at this link

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Security Considerations

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User Productivity Applications Productivity Services Productivity Applications
Managed
Metadata
Sites
EMS – Enterprise Mobility + Security
Active Directory
Windows Azure
Active Directory
Azure Web
Services
IAAS
Custom
Development
On Premises
Office Desktop/Online
Project & Visio
Office Mobile
OneNote
Skype for Business
Sway
Microsoft 365
Connectors
Project
Cortex

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End Point Protection
• Determine what devices are
your employees using from
home
• If using Personal computer
• Enroll them into your
company policies MDM
• Ensure end point
protection

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0000000000000011111011011011101010101010101010101010101001010101010101010101011001111010101100011111000
0000000000000000000000000001111101101101101010101010101010101010101010010101010101010101010110011110101
0110001111100000000000000000000000000000011111011011011010101010101010101010101010100101010101010101010
1011001111010101100011111000000000000000000000000000000111110110110110101010101010101010101010101001010
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Review your
security
policies
Look for COVID-19 scamLook
Make sure you use multi-factor authenticationMake
Review what software your employees needReview
Leverage Desktop virtualization to access on-
premise softwareLeverage

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0000000000000000000000000001111101101101101010101010101010101010101010010101010101010101010110011110101
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Make sure Remote work does not introduce more risks.
Don’t panic and introduce new security vulnerability.

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Data

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Bring your spreadsheet to life

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Microsoft 365 Usage Analytics

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Leverage built-in
personal and workplace
analytics
https://myanalytics.microsoft.com

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Key Takeaways
• It is not too late to move to Office 365,
move your office to the cloud and enable a
limited friction remote work environment
• Ensure everyone at home leverages the
power of Office 365 and Microsoft Teams
– The Hub for Teamwork (Microsoft is
offering a free 6 months Teams Trial for
those not on Office 365)
• Not using Teams yet, you can deploy it
quickly
Remote work checklist:
•Set up your workspace
•Communicate often
•Maintain healthy boundaries
•Embrace online meetings
•Be mindful and inclusive
•Record your meetings
•Make up for missing hallway talk
•Bring the team together
•Have fun!
•Don’t forget security

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Key Resources
• Withum COVID-19 Resource center
• Comprehensive work-from-home guide (MS
Edition)
• A guide to the modern digital workplace
• Tips for effective remote work
• Getting started with My Analytics
• Work remotely with Microsoft Office 365
• Case study, working from home at Microsoft
for 2 weeks

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Questions?

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Teamwork Assessment
Our digital experts will work with you to ensure
your business requirements are met and
Microsoft Teams is highly adopted.
LEARN MORE
Feel free to reach out to Adam or Daniel with any questions:
Daniel: dcohendumani@Withum.com
Adam: alevithan@Withum.com