Online Meeting and Presentation Tips: Finding the Right Tool for the Job
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There are many web conferencing/webinar tools and services to choose from; Blackboard Collaborate, Microsoft Lync, Google + Hangouts to name just a few. We will review the tools above and share some tips for a better web conference.
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Online Meeting and Presentation Tips: Finding the Right Tool for the Job
- 1. Exploring Your Video and Web Conferencing Options Scott Swanson Bob Bertsch NDSU Ag Communication
- 2. Tips - Audio • Know how to control your audio on your computer and in your web conference tool
- 3. Tips - Audio • Turn off your phone, close your door or find a quiet place
- 4. Tips - Audio • Mute your microphone when you are not speaking
- 5. Tips - Video • Avoid backlight, use extra lighting
- 6. Tips - Video • Clear background of clutter and other distractions
- 7. Tips - Video • Place your camera at eye-level and look into the lens when speaking
- 8. Webconferencing Options • Presentations – GoToWebinar – Adobe Connect – Cisco WebEx • Meetings – Google+ Hangouts – OpenMeetings • Communication – Microsoft Lync – Skype
- 10. Other Free Options Skype OpenMeetings Google+ Hangouts
- 12. When To Use Collaborate • Well suited to classroom/lecture environment • Anyone can access a session • Internet connection, web browser and Java required • iPhone and iPad app available (users receive audio + video, but can send only audio + chat)
- 16. How to get started? Contact me! s.swanson@ndsu.edu 701-231-7086
- 17. Microsoft Lync • Formerly known as Communicator or Instant Messenger • Expanded functionality allows you to conference, collaborate and more • Integrated with Microsoft Office including calendar, tools, contacts and more
- 18. When & How to Use Lync • Full client required for full participation (usually only NDUS). Download it to your PC and run Lync from your PC for full functionality to work • Best suited for quick conversations and internal meetings • Apps available (for instant messaging only) for iPhone, iPad, Android, Windows Phone
- 19. Microsoft Lync • • • • • • See if someone’s busy/what their “presence” is Use Instant Messaging for a quick question/chat Do audio/video calls- enhance the chat Share your screen Collaborate in real time Record interactions
- 20. Microsoft Lync
- 21. Lync Links • To install or login in to Lync, go to http://www.ndsu.edu/its/help_desk/office_365_e mail_hub/lync/ • Contact ITS for Lync training resources: http://www.ndsu.edu/its/training/
- 22. Google+ Hangouts • • • • Free, webconferencing for up to 10 people Collaborate on Google Drive Watch YouTube videos together Broadcast and archive your Hangout on YouTube
- 24. When to Use Hangouts • • • • Well suited for collaboration 10 or less active participants Anyone can access Internet connection, web browser and small plug-in required • Google+ app available for Android, iPhone and iPad
- 25. Getting Started Using Hangouts • www.google.com • Sign In or Create an Account • Join Google + • Start a Hangout
- 26. Tool Comparison Setup Access Recording Mobile Download & install from Microsoft portal PC only – need attendee client or Office 365 for full access Yes Through Office 365 Blackboard Collaborate Links provided by Scott Download Javabased plug-in Yes iOS Google+ Hangouts Google account needed Hangout plugin Yes Android & iOS Microsoft Lync
- 27. Questions
- 28. Thanks! Please complete the session evaluation at http://bit.ly/webservfc13