Back in the pre-digital days, documents were stored in file cabinets in desks and offices, then physically culled and relocated into file rooms when they were no longer deemed immediately relevant, then eventually shifted onto microfiche and stored elsewhere based on regulations or an organization’s internal policies.

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2.  Back in the pre-digital days, documents were stored in file cabinets in
desks and offices, then physically culled and relocated into file rooms
when they were no longer deemed immediately relevant, then
eventually shifted onto microfiche and stored elsewhere based on
regulations or an organization’s internal policies. The process was
cumbersome, time-consuming, inefficient and expensive, and
locating a specific document could take weeks. The advent of
computers and electronic storage has certainly made a dramatic
difference, but has not eliminated the essential problem –
organizations need to store and have access to their growing volume
of data, and they need to do it in a way that is both efficient and cost-
effective. Storage management software offers a solution: by creating
a tiered storage management process, data can be deduplicated and
consolidated while being placed on less expensive, secondary
storage devices.

3.  Tiered storage management provides your organization with the one
thing that it most desperately needs – space – but in doing so it also
reduces costs and boosts performance. It prioritizes data based upon
the value that the organization’s administrators assigned to it, enables
old data to be offloaded for extended storage and freeing up the more
expensive shared storage for critical documents and information. The
establishment of different classes of data value enables migration to
slower, larger disks and keeps the performance level at the top tier
humming. As expensive storage is reserved for mission-critical
applications, the documents that are aged out or deemed less critical
are distributed in a way that still allows access, but at a lower cost.
This process can be repeated if the organization sees the need,
creating a third tier at even lower cost and slower performance for
archival storage.

4.  Though organizations have attempted to create tiered storage in the
past (even in the days of paper and hard copy), the process has
always been hampered by an inability to properly understand
exactly where data is stored, and for what reason. ShareArchiver’s
storage management software addresses this issue by providing
tools that provide insight into data usage, thus enabling a real-time
assignment of value that can help establish policies. The program is
flexible and works within existing platforms, thus enabling the
process to be fully automated, yet fully customized to your
organization’s needs. The determination of what type of data needs
to be placed on the fastest drives can be managed without requiring
extensive administrative interventions or monitoring.

5.  Tiered storage management takes the problem of storage
consumption and offers an elegant solution: rather than eliminating
data or making it virtually inaccessible in order to create more space
or simply purchasing additional (and expensive) storage appliances, it
consolidates older and less-used data onto lower tiers and secondary
storage devices, thus easing the demands placed on high
performance storage, improving performance and reducing storage
costs. For organizations that are currently storing data on individual
servers, the shift can represent a remarkable improvement in their
capabilities and performance and a dramatic reduction in cost. For
more information on Share r’s storage management software and
what a difference it can make for your organization, contact us today.

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