In this pure solution-centric webinar, we discussed one simple strategy to help users manage their legacy email data effectively. Learn more: https://bit.ly/2Ib3BKQ

1. Keep legacy email data safe and search
ready with zero hardware
SAKET AGRAWAL
Account Manager - Enterprise Solutions
Mithi Software Technologies.
FEB 13 2019
3:00PM - 3:30PM IST

2. Does your organization have a need
to maintain legacy email data?
YES NO
POLL

3. "The total number of
emails sent and received
per day is forecasted to reach
306 Billion by 2020"
- Radicati

4. With this increase in volume and importance
in email communication, organizations are
keen to archive & preserve email data not
just for compliance & legal requirements,
but also as a means to secure information
for future knowledge mining.

5. So what is email retention?

6. Email retention involves

7. Email retention involves
the storing of historical
email in a logical manner

8. Email retention involves
the storing of historical
email in a logical manner
for a specified period of
time, with on-demand
retrieval & recovery.

9. An email Retention Policy defines
aspects such as employee email
storage, usage, retrieval of
ex-employee email data &
deletion of the same.

10. Several Indian Regulations
require such retention
Email Retention and Regulations Webinar recording

11. While Live mail archival can
address the requirement of
preserving data in an immutable
parallel system,
what happens to the email
data once an employee
leaves the organization?

12. After an employee leaves, organizations
are doing one or more of the following
1. Deleting the email (and the knowledge in it) since
there is no way to maintain these email
2. Disabling the account but retaining the mailbox
in a suspended state (and paying for this)
3. Downloading email from the account as PST/EML
files, storing locally, and deleting the account
from the primary mailbox.
4. Retaining the end point backups of the
mailboxes from the client devices
Typically the local
PST/EML file sets or
end point backups are
retained for the long
term on external
disks, tapes.

13. The above solutions are not only time
consuming and cost ineffective, but can also
put companies at grave risk of data loss.
"60% of companies that lose their data will
shut down within 6 months of the disaster"
- Boston Computing.

14. So what is the safest, reliable method to
retain email data of ex-employees??
There are two cloud approaches
depending on the requirement

15. Store the email data in raw native file
formats on some safe cloud store.
• These email are not discoverable directly
from the store
• A cataloging mechanism has to be
devised and maintained to preserve mail
of each user separately
1

16. 2Store the email data in an online,
search ready format on the cloud
• Upload/Import historical data directly
from the live mailbox of the employee
• Upload/Import historical data from
PST/EML/MBOX files.
Data is automatically indexed, search ready and
also ready for export on demand.

17. POLL
How is your organization maintaining legacy email data?
1. Disabling account but retaining mailbox in a suspended state
2. Downloading mail from the account as PST/EML stored locally
3. Retaining end point backups of mailboxes from client devices
4. Storing data on cloud in a search ready format
5. Storing data on cloud in a raw native file format

18. 81% organizations
are opting for SaaS cloud solutions
to drive their workloads & gain from
SLA backed guarantees.

19. Cloud native email data management
platform to store, manage, govern,
access, discover, restore and share
email information easily.
Cross platform, Easy, Reliable, Durable
Always on, Elastic Email Archival

20. The Vaultastic Hold Plan is a unique plan
designed to retain the email of ex-employees,
without needing to maintain their primary
inboxes.
All the data is archived on the cloud, in AWS data
centers, to guarantee security and safety of all
your legacy data.
All data is online, search ready and retained
for life.

21. Vaultastic Hold is charged on a
cumulative per GB basis,
making it simple to retain mail
of one or several employees in
a single go.

22. Advantages of preserving
legacy email data using the
Vaultastic HOLD plan

23. Helps manage the entire data life cycle
from creation to destruction
Active Employee
Live mail archiving
Employee leaves
Shift plan to HOLD
Hold for life or
sunset as required
1
Active Employee
Employee leaves
Migrate data from
mailbox to HOLD
Delete primary
mailbox
Hold for life or
sunset as required
2
Active Employee
Dump Legacy
data in PST/EML
Import data
into HOLD
Hold for life or
sunset as required
3

24. ediscovery across all mailboxes
With all the mail stored in a single location,
search becomes easier than ever.
Administrators can search for email based on
keywords, attributes and other criteria, and
also save frequently used searches for a
single click search.

25. Compliance with Local and
International regulations
Several laws and regulations, such as SEBI, IT
Act 2000/8, HIPAA etc mandate the storage of
all mails for a specific period of time.
This applies to the emails of both current and
ex-employees.

26. Faster knowledge exchanges
Having the emails of ex-employees stored in a
search ready format, makes it convenient for
anyone new to the company, to go through
the mails and pick up from where the
predecessor left off.
This helps achieve business continuity and
productivity.

27. Zero limits
The hold plan retains infinite mails for life!
You are no longer bound by quotas or email
retentions limits.

28. Provision for historical mail upload
Import/upload historical email data in
EML/PST/OST files from your environment for
lifetime preservation on Vaultastic.
You are only limited by the storage purchased for
your HOLD account.
Watch Importing Data into Vaultastic

29. Easy Data Export
If you need to export data out of
the Vaultastic system for whatever
reason, you can easily do so.

30. Data Ownership Is Yours
Easy In - Easy Out
• Data belongs to you, we are only the custodians
Options for Bulk data import and Export using AWS Snowball
• Individual users can Export data in PST or EML
Historical email data in EML or PST format can be
uploaded to Vaultastic
Watch Easy Data Exit with Vaultastic

31. BEST PRACTICES TAKE AWAY
• Store data on a SaaS cloud email archival platform for improved
reliability, durability, security and life cycle management of the data.
• Archive email, live and in flow to preserve data of active employees
• Store legacy email in raw file formats if no requirement to discover
or recover individual emails.
• Store legacy email data on Vaultastic HOLD to keep historical data
online, search ready and export ready in a cost effective manner
with Zero hardware.

32. AUTOMATIC ARCHIVAL OF THE MAIL FLOW

33. SOME CUSTOMERS GOVERNMENT

34. TRUST & COMPLIANCE SUPPORT
Regular
Independent
Security &
VAPT audits
Well
architected
for

35. CONNECTORS FOR VAULTASTIC -

36. AVAILABILITY
ONLINE
Over 50 active resellers
DISTRIBUTORS SYSTEM INTEGRATORS

37. PRODUCT
PORTFOLIO
Secure Email Archiving Solutions
for Compliance, Ediscovery &
Backup Automation
mithi.vaultastic.com
Uncomplicate your
Team Collaboration.
Get more done
mithi.ideolve.com
Secure, Dependable,
Scalable Email for
Business Communication.
mithi.skyconnect.com
Guaranteed Email Security
& Disaster Recovery for
Uninterrupted Business.
mithi.clrstream.com

38. UNLIMITED Q & A
Alright, Lets talk until you run
out of questions...SHOOT !

39. Thank You for your trust
We love making things better for you
For more information visit
www.mithi.com
Drop in your queries at
sales@mithi.com