In this webinar, speakers from Mithi, Amazon and Mahanagar Bank shared their insights on the fundamentals of email archiving, how it can be used to secure and leverage email data and how cloud solves challenges of an in premise infrastructure.
Topics covered during the webinar:
* Why Backup is not the same as Archival and understanding 5 key business uses of email archiving
* How email archiving and ediscovery can help with business intelligence, supervision, improving quality of communication, and more
* Mahanagar Co-Operative Bank’s story of moving their email storage to the cloud
* Amazon speak on how cloud solves challenges of an in-premise infrastructure
* You Ask We Answer
Choosing between Cloud based Email system and an On Premise Email set-up can be confusing. This presentation tries to simplify the task of picking the right Email Solution for your enterprise.
Accelerating Digital Transformation With Microsoft Azure And Cognitive ServicesThuan Ng
This presentation contains information relating to how Microsoft Azure can help small and large enterprises transform to digital. The presentation also covers set of Azure Cognitive Services and a demonstration with Text Analytics AP
Featured Webinar: How T&T Motors used Email Archival and Ediscovery to contro...Vaultastic
In this webinar, speakers from Mithi, Amazon and T&T Motors shared their insights on the fundamentals of email archiving, how it can be used to control data leakage and why cloud is the safest storage today. Learn More: http://bit.ly/2gGwfD5
Topics covered during the webinar:
* The Fundamentals of Email Archiving
* How Vaultastic, a true SaaS, can help
* How ediscovery can be used as a supervision tool
* Customer speak on how Vaultastic helped in controlling data leakage
* Amazon speak on why cloud storage is the safest storage now
* Q and A Session
Featured Webinar: How Alembic Pharma Secures and Leverages Email Data with Ar...Vaultastic
In this webinar, speakers from Mithi, Amazon and Alembic Pharma shared their insights on the fundamentals of email archiving, how it can be used to secure and leverage email data and how cloud is the best platform for managing large data. Learn More: http://bit.ly/2iVSHg5
Topics covered during the webinar:
* Why Backup is not the same as Archival and understanding 5 key business uses of email archiving
* The best practices and key criteria while choosing and deploying an email archiving solution for your organisation
* How email archiving and ediscovery can help with business intelligence, supervision, improving quality of communication, and more
* Alembic Pharma's story of moving their email storage to the cloud
* Amazon speak on why cloud is the best platform for securely managing large data
* You Ask We Answer
Choosing between Cloud based Email system and an On Premise Email set-up can be confusing. This presentation tries to simplify the task of picking the right Email Solution for your enterprise.
Accelerating Digital Transformation With Microsoft Azure And Cognitive ServicesThuan Ng
This presentation contains information relating to how Microsoft Azure can help small and large enterprises transform to digital. The presentation also covers set of Azure Cognitive Services and a demonstration with Text Analytics AP
Featured Webinar: How T&T Motors used Email Archival and Ediscovery to contro...Vaultastic
In this webinar, speakers from Mithi, Amazon and T&T Motors shared their insights on the fundamentals of email archiving, how it can be used to control data leakage and why cloud is the safest storage today. Learn More: http://bit.ly/2gGwfD5
Topics covered during the webinar:
* The Fundamentals of Email Archiving
* How Vaultastic, a true SaaS, can help
* How ediscovery can be used as a supervision tool
* Customer speak on how Vaultastic helped in controlling data leakage
* Amazon speak on why cloud storage is the safest storage now
* Q and A Session
Featured Webinar: How Alembic Pharma Secures and Leverages Email Data with Ar...Vaultastic
In this webinar, speakers from Mithi, Amazon and Alembic Pharma shared their insights on the fundamentals of email archiving, how it can be used to secure and leverage email data and how cloud is the best platform for managing large data. Learn More: http://bit.ly/2iVSHg5
Topics covered during the webinar:
* Why Backup is not the same as Archival and understanding 5 key business uses of email archiving
* The best practices and key criteria while choosing and deploying an email archiving solution for your organisation
* How email archiving and ediscovery can help with business intelligence, supervision, improving quality of communication, and more
* Alembic Pharma's story of moving their email storage to the cloud
* Amazon speak on why cloud is the best platform for securely managing large data
* You Ask We Answer
Featured Webinar: How Cashpor increased their mail service performance by ado...Vaultastic
In this webinar, speakers from Mithi, Amazon and Cashpor Micro Credit (a microfinance firm) shared their insights and experience on the benefits of the cloud infrastructure and what actions you can take to ensure email data security with quick recovery and durabilty on cloud. Learn More: http://bit.ly/2wAJuea
Topics covered during the webinar:
*Basics of Email Archiving
*Why the Vaultastic platform is a preferred choice for email archival on cloud
*Performance impact of using Hierarchical Storage Architecture
*Customer speak on How Cashpor increased mail service performance with Cloud Email Archival
*Amazon speak on How the AWS platform is designed to deliver consistent performance, hands free
*Q and A Session
Featured Webinar: How Karaikal Port plans to use an email archive as an infor...Vaultastic
In this webinar, speakers from Mithi, Amazon and Karaikal Port share their experiences and insights to leave you with actionable information on the fundamentals of Email Archiving to the cloud, how Ediscovery is more than just a compliance tool, ensuring quick recovery from any malicious attack or accidents and how AWS infrastructure is so Elastic. Learn More: http://bit.ly/2wM5tn3
Topics covered during the webinar:
*Fundamentals of Email Archiving to the cloud
*How Vaultastic, a true SaaS can help
*Ediscovery - more than just a compliance tool
*Customer speak on how Karaikal Port gained peace of mind by archiving mail to
Vaultastic
*Amazon speak on how AWS infrastructure is so Elastic
*Q and A Session
Mithi Software, an award-winning company, distinguishes itself in providing Cloud Email, Collaboration, and Archiving Solutions, which help substantially lower costs & improve productivity. Its software has been adopted by organizations of all sizes and spread across many enterprise segments such as healthcare, R&D establishments, financial services, education, government, BPOs, software, defense, manufacturing, banks, NGOs, Agro-industries, logistics, media, Internet Service Providers, infrastructure, retail, energy & power, transportation etc. Learn more: https://www.mithi.com/
Featured Webinar: How Eureka Forbes is working on leveraging Cloud Archival &...Vaultastic
In this webinar, speakers from Mithi, Amazon and Eureka Forbes shared their experiences and insights to leave you with actionable information on how to keep your data safe, simplify operations, ensure quick recovery from any malicious attacks or accidents and gain business insights for accelerating customer success. Learn More: http://bit.ly/2u106ue
Topics covered during the webinar:
*Why Archive Email?
*How does Email Archiving Work?
*Why Archive to the cloud?
*Why Vaultastic?
*Customer speak on How Eureka Forbes benefits from Cloud archival & Ediscovery
*Amazon speak on why cloud storage is the safest storage now
*Q and A Session
Webinar: Small businesses and the cost of poor data management Vaultastic
This webinar discusses the importance of data management for an SMB, the impact of neglecting this and some common myths/queries raised by SMBs in our conversations.
Partner Webinar: Earn More by Doing Less with Vaultastic Vaultastic
Promoting, selling and deploying a numerous set of solutions to your customers can be time consuming. Given your current obligations, adding a New Product to your portfolio, can often eat into your time and teams efforts.
We at Mithi Software, would like to make your life a little easier with our latest product - Vaultastic! Learn More: https://www.vaultastic.com/
The solution is simple to understand, easy to sell and requires no technical support from your end. It is one of the few products on the market that allows you to earn more with less efforts.
Webinar - Which Email Archiving Strategy is Right for Your Business?Vaultastic
Regardless of what email solution you use, it is vital to have an email archiving strategy to keep this information available for Ready References (E-Discovery), meet Regulatory Compliance, Manage Mail Store, and ensure Data Security against accidental loss or malicious deletion.
But, what is the best strategy for Email Archival?
● Is subscribing to a Cloud Mail Service with Unlimited Storage enough?
● Do you need a Captive in-House archival system to ensure Privacy?
● Are there ways to ensure Greater Control and Privacy on the Cloud?
● Do you need to move your in-House email set-up to the Cloud in order to Subscribe to a Cloud Archival service?
● What are the Business Benefits of moving to the Cloud?
Webinar Presentation: Why Enterprises Need Email ArchivingVaultastic
In this presentation, we’ll talk about:
* Why your enterprise IT team needs to manage email storage smartly?
* Some recent stories (Customer pain points)
* What is cloud email archiving?
* How cloud archiving works?
* Benefits of cloud archiving
* How our solution, Vaultastic, can help you?
Cloud Solutions and Security Lunch & Learn SlidesOptfinITy
Here are the slides for the Cloud Solutions and Security Lunch & Learn seminar that took place on Tuesday, April 29, 2014. Should you have any questions or concerns regarding the seminar, the slides, the topic, or anything else related please do not hesitate to contact us at 703-790-0400!
Although we upload the Lunch & Learn slides each month, we still strongly recommend attending the seminars as you lose many of the details and information that go along with the slides.
If you attended this Lunch & Learn, we thank you and we look forward to seeing you at our future Lunch & Learns!
Sign up for our newsletter and follow us on social media to hear about upcoming Lunch & Learns!
Don't Let Your Shoppers Drop; 5 Rules for Today’s eCommerceDataStax
The definition of eCommerce has totally changed, expanding from a purely retail perspective to mean "the place where your customers meet you online." Whether you offer mortgage services or catering recommendations, you must think of your online transaction application as an eCommerce site.
RapidScale is an industry-leading company in the delivery, design, and support of Microsoft Exchange. Our Service Level Agreement on CloudMail is 100% uptime and all support is U.S. based as we take pride in providing world-class service.
Microsoft Exchange introduces built-in integrated email archiving, retention, and discovery capabilities that save costs and simplify the process of preserving business communications. RapidScale’s Hosted Exchange solution delivers on the capabilities demanded by mobile workforces. Access your business email, calendar and contacts on your desktop, laptop, smartphone, and Web browser so it can always go where you go. With Exchange, you will remain in control of your solution by tailoring it to your specific needs and ensuring that your communications are always available.
Microsoft Exchange 2010 combines built in anti-spam and encryption technologies with an advanced anti-virus infrastructure for efficient management of a wide range of security threats. You will see a high standard of physical and digital security for your data as it receives reliable monitoring and support from our team.
We guarantee 24x7x365 uptime and provide 100% US-based support to our clients. Our Cloud Engineers and Sr. Cloud Consultants are all internal employees and are dedicated to providing you with first-class support. You will have a dedicated Sr. Cloud Consultant to oversee your account specifically and assist with the transition.
Outlook Web App in Microsoft Exchange helps users be more efficient and productive across platforms and locations by giving them access to email, voice mail, instant messaging, SMS text messages, and more inside all popular browsers. Reduce complexity for your users and instead, offer secure access for multiple approved applications.
Our pay-as-you go plan is affordable and will help to remove the budgeting burden as well as hardware acquisition costs. Benefit from the latest version of Microsoft Exchange, and receive the latest software and security updates. With CloudMail, you will save short- and long-term costs while receiving superior support. This is how RapidScale’s CloudMail differs from its competitors.
While email is critical to your business, managing your Exchange server in-house can be expensive, time consuming, and full of hassles. Working with an external service provider can help you eliminate those headaches and take advantage of the full functionality of your Microsoft Hosted Exchange server.
Our CloudMail product set is built on our high performance fully redundant physical hardware platform just like the rest of our products sets. Uniformity between hardware and data centers ensures consistency across the board, eliminating the possibility of asymmetrical performance and simplifying diagnostics. For storage, we run NetApp controllers and storage shelves, Cisco UCS blade chassis for compute, and Cisco Nexus routers for core routing.
It is a fascinating, explosive time for enterprise analytics.
It is from the position of analytics leadership that the mission will be executed and company leadership will emerge. The data professional is absolutely sitting on the performance of the company in this information economy and has an obligation to demonstrate the possibilities and originate the architecture, data, and projects that will deliver analytics. After all, no matter what business you’re in, you’re in the business of analytics.
The coming years will be full of big changes in enterprise analytics and Data Architecture. William will kick off the fourth year of the Advanced Analytics series with a discussion of the trends winning organizations should build into their plans, expectations, vision, and awareness now.
Mastery Webinar Series: Strategies to Simplify Email Data ManagementVaultastic
This email data management mastery series aims to educate and share Myths, Facts, Best Practices, Technologies along with live case studies. Learn More: https://bit.ly/2zwANZ0
Part 1 takes a look at how using a hierarchical storage architecture reduces email bloat and increases mail service performance.
Webinar mccia sm_bs_ how cloud backup can help you reduce risks and gain...Vaultastic
About this Webinar
The Digital SMEs
Surveys worldwide suggest that up to 70% of SMEs, barring the born-in-the-cloud or digital-first businesses, have intensified their use of digital technologies (especially post COVID-19). However, many businesses have not had the time or received the advice needed to plan this transition well.
For these firms, the transition to digital is not yet complete, potentially expensive, and risky.
The diverse IT Landscape of SMEs
Thus, the operating systems of SME/Bs are typically a collection of loosely integrated diverse solutions from multiple vendors spanning multiple clouds, on-premises solutions, and manually run pieces.
And How email ties it all together
Email is the primary office tool to tie it up, run operations, handle exceptions, and quickly share knowledge, communicate proposals, invoices, agreements, purchase orders, and more.
In other words, EMAIL is the overarching operating system for small businesses.
Thus, protecting email data is the #1 priority for SMEs
But this can be challenging for SMEs
SMEs do not have the resources or capacity to handle the ever-growing email volume, variety, and velocity.
In addition, Hackers are more likely to target small companies.
"43% of cyberattacks are aimed at small businesses, & unfortunately, only 14% are able to mitigate such risks effectively.” - Small Business Trends
And, inadequate protection can lead to data loss, unavailability, which in turn may lead to poor business continuity, litigations, rising costs, loss of productivity, reputation, and trust.
Hence, for an SMB, there is a heavy price to pay if their email is not preserved or not well managed.
The Solution
We discussed how cloud data backup/archiving can help reduce these risks and optimize costs for small enterprises. We also covered Email communications Dos and Don'ts. AWS speaker shared how AWS is an IT platform for SMEs.
In this webinar we covered.
Section 1:
Small businesses & Email use
The need to protect email data
Traditional methods & Challenges
An Elegant solution
Live case study and Demo
Your queries - answered
3 simple strategies to preserve and manage unstructured data of former emplo...Vaultastic
Handling Employee exits
Typically, when an employee leaves, the IT and HR teams STOP ACCESS for the employee to the corporate systems and ARCHIVE all their DATA in case it is needed in the future. The former is a Security best practice while the latter is Data Management best practice.
Why Retain data of former employees?
1. Legal perspective (data can be used as evidence in case a suit is filed either by the company or by the employee)
2. Knowledge management perspective (the communication by the employee can hold a lot of useful and reusable IP)
3. Operational hygiene perspective (to ensure business continuity, the communication which may contain sales records, half-finished projects, notifications, commitments, etc may need to be passed on to the next in charge of the role).
What's the challenge here?
The structured data, generated within the corporate business systems are typically not a big challenge to retain.
Its the unstructured data, which is giving IT teams nightmares.
Of all the data records, the communication channels such as email, chat, voice carry the most un-structured and also sometimes the most valuable of records.
An average employee generates 4GB of email in a year, about 70% of which carries business-critical information such as agreements, contract negotiations, commitments, issues, invoices, reports, notifications, contacts, etc.
In this webinar we covered.
Why retain data of former employees?
Common methods deployed today and their drawbacks
A few ideas to help manage data for extended periods
How the cloud can aid in your data management strategy
More Related Content
Similar to Webinar: How Mahanagar Co-operative bank uses cloud email archiving to reduce the risk of data loss and control email storage bloat
Featured Webinar: How Cashpor increased their mail service performance by ado...Vaultastic
In this webinar, speakers from Mithi, Amazon and Cashpor Micro Credit (a microfinance firm) shared their insights and experience on the benefits of the cloud infrastructure and what actions you can take to ensure email data security with quick recovery and durabilty on cloud. Learn More: http://bit.ly/2wAJuea
Topics covered during the webinar:
*Basics of Email Archiving
*Why the Vaultastic platform is a preferred choice for email archival on cloud
*Performance impact of using Hierarchical Storage Architecture
*Customer speak on How Cashpor increased mail service performance with Cloud Email Archival
*Amazon speak on How the AWS platform is designed to deliver consistent performance, hands free
*Q and A Session
Featured Webinar: How Karaikal Port plans to use an email archive as an infor...Vaultastic
In this webinar, speakers from Mithi, Amazon and Karaikal Port share their experiences and insights to leave you with actionable information on the fundamentals of Email Archiving to the cloud, how Ediscovery is more than just a compliance tool, ensuring quick recovery from any malicious attack or accidents and how AWS infrastructure is so Elastic. Learn More: http://bit.ly/2wM5tn3
Topics covered during the webinar:
*Fundamentals of Email Archiving to the cloud
*How Vaultastic, a true SaaS can help
*Ediscovery - more than just a compliance tool
*Customer speak on how Karaikal Port gained peace of mind by archiving mail to
Vaultastic
*Amazon speak on how AWS infrastructure is so Elastic
*Q and A Session
Mithi Software, an award-winning company, distinguishes itself in providing Cloud Email, Collaboration, and Archiving Solutions, which help substantially lower costs & improve productivity. Its software has been adopted by organizations of all sizes and spread across many enterprise segments such as healthcare, R&D establishments, financial services, education, government, BPOs, software, defense, manufacturing, banks, NGOs, Agro-industries, logistics, media, Internet Service Providers, infrastructure, retail, energy & power, transportation etc. Learn more: https://www.mithi.com/
Featured Webinar: How Eureka Forbes is working on leveraging Cloud Archival &...Vaultastic
In this webinar, speakers from Mithi, Amazon and Eureka Forbes shared their experiences and insights to leave you with actionable information on how to keep your data safe, simplify operations, ensure quick recovery from any malicious attacks or accidents and gain business insights for accelerating customer success. Learn More: http://bit.ly/2u106ue
Topics covered during the webinar:
*Why Archive Email?
*How does Email Archiving Work?
*Why Archive to the cloud?
*Why Vaultastic?
*Customer speak on How Eureka Forbes benefits from Cloud archival & Ediscovery
*Amazon speak on why cloud storage is the safest storage now
*Q and A Session
Webinar: Small businesses and the cost of poor data management Vaultastic
This webinar discusses the importance of data management for an SMB, the impact of neglecting this and some common myths/queries raised by SMBs in our conversations.
Partner Webinar: Earn More by Doing Less with Vaultastic Vaultastic
Promoting, selling and deploying a numerous set of solutions to your customers can be time consuming. Given your current obligations, adding a New Product to your portfolio, can often eat into your time and teams efforts.
We at Mithi Software, would like to make your life a little easier with our latest product - Vaultastic! Learn More: https://www.vaultastic.com/
The solution is simple to understand, easy to sell and requires no technical support from your end. It is one of the few products on the market that allows you to earn more with less efforts.
Webinar - Which Email Archiving Strategy is Right for Your Business?Vaultastic
Regardless of what email solution you use, it is vital to have an email archiving strategy to keep this information available for Ready References (E-Discovery), meet Regulatory Compliance, Manage Mail Store, and ensure Data Security against accidental loss or malicious deletion.
But, what is the best strategy for Email Archival?
● Is subscribing to a Cloud Mail Service with Unlimited Storage enough?
● Do you need a Captive in-House archival system to ensure Privacy?
● Are there ways to ensure Greater Control and Privacy on the Cloud?
● Do you need to move your in-House email set-up to the Cloud in order to Subscribe to a Cloud Archival service?
● What are the Business Benefits of moving to the Cloud?
Webinar Presentation: Why Enterprises Need Email ArchivingVaultastic
In this presentation, we’ll talk about:
* Why your enterprise IT team needs to manage email storage smartly?
* Some recent stories (Customer pain points)
* What is cloud email archiving?
* How cloud archiving works?
* Benefits of cloud archiving
* How our solution, Vaultastic, can help you?
Cloud Solutions and Security Lunch & Learn SlidesOptfinITy
Here are the slides for the Cloud Solutions and Security Lunch & Learn seminar that took place on Tuesday, April 29, 2014. Should you have any questions or concerns regarding the seminar, the slides, the topic, or anything else related please do not hesitate to contact us at 703-790-0400!
Although we upload the Lunch & Learn slides each month, we still strongly recommend attending the seminars as you lose many of the details and information that go along with the slides.
If you attended this Lunch & Learn, we thank you and we look forward to seeing you at our future Lunch & Learns!
Sign up for our newsletter and follow us on social media to hear about upcoming Lunch & Learns!
Don't Let Your Shoppers Drop; 5 Rules for Today’s eCommerceDataStax
The definition of eCommerce has totally changed, expanding from a purely retail perspective to mean "the place where your customers meet you online." Whether you offer mortgage services or catering recommendations, you must think of your online transaction application as an eCommerce site.
RapidScale is an industry-leading company in the delivery, design, and support of Microsoft Exchange. Our Service Level Agreement on CloudMail is 100% uptime and all support is U.S. based as we take pride in providing world-class service.
Microsoft Exchange introduces built-in integrated email archiving, retention, and discovery capabilities that save costs and simplify the process of preserving business communications. RapidScale’s Hosted Exchange solution delivers on the capabilities demanded by mobile workforces. Access your business email, calendar and contacts on your desktop, laptop, smartphone, and Web browser so it can always go where you go. With Exchange, you will remain in control of your solution by tailoring it to your specific needs and ensuring that your communications are always available.
Microsoft Exchange 2010 combines built in anti-spam and encryption technologies with an advanced anti-virus infrastructure for efficient management of a wide range of security threats. You will see a high standard of physical and digital security for your data as it receives reliable monitoring and support from our team.
We guarantee 24x7x365 uptime and provide 100% US-based support to our clients. Our Cloud Engineers and Sr. Cloud Consultants are all internal employees and are dedicated to providing you with first-class support. You will have a dedicated Sr. Cloud Consultant to oversee your account specifically and assist with the transition.
Outlook Web App in Microsoft Exchange helps users be more efficient and productive across platforms and locations by giving them access to email, voice mail, instant messaging, SMS text messages, and more inside all popular browsers. Reduce complexity for your users and instead, offer secure access for multiple approved applications.
Our pay-as-you go plan is affordable and will help to remove the budgeting burden as well as hardware acquisition costs. Benefit from the latest version of Microsoft Exchange, and receive the latest software and security updates. With CloudMail, you will save short- and long-term costs while receiving superior support. This is how RapidScale’s CloudMail differs from its competitors.
While email is critical to your business, managing your Exchange server in-house can be expensive, time consuming, and full of hassles. Working with an external service provider can help you eliminate those headaches and take advantage of the full functionality of your Microsoft Hosted Exchange server.
Our CloudMail product set is built on our high performance fully redundant physical hardware platform just like the rest of our products sets. Uniformity between hardware and data centers ensures consistency across the board, eliminating the possibility of asymmetrical performance and simplifying diagnostics. For storage, we run NetApp controllers and storage shelves, Cisco UCS blade chassis for compute, and Cisco Nexus routers for core routing.
It is a fascinating, explosive time for enterprise analytics.
It is from the position of analytics leadership that the mission will be executed and company leadership will emerge. The data professional is absolutely sitting on the performance of the company in this information economy and has an obligation to demonstrate the possibilities and originate the architecture, data, and projects that will deliver analytics. After all, no matter what business you’re in, you’re in the business of analytics.
The coming years will be full of big changes in enterprise analytics and Data Architecture. William will kick off the fourth year of the Advanced Analytics series with a discussion of the trends winning organizations should build into their plans, expectations, vision, and awareness now.
Mastery Webinar Series: Strategies to Simplify Email Data ManagementVaultastic
This email data management mastery series aims to educate and share Myths, Facts, Best Practices, Technologies along with live case studies. Learn More: https://bit.ly/2zwANZ0
Part 1 takes a look at how using a hierarchical storage architecture reduces email bloat and increases mail service performance.
Webinar mccia sm_bs_ how cloud backup can help you reduce risks and gain...Vaultastic
About this Webinar
The Digital SMEs
Surveys worldwide suggest that up to 70% of SMEs, barring the born-in-the-cloud or digital-first businesses, have intensified their use of digital technologies (especially post COVID-19). However, many businesses have not had the time or received the advice needed to plan this transition well.
For these firms, the transition to digital is not yet complete, potentially expensive, and risky.
The diverse IT Landscape of SMEs
Thus, the operating systems of SME/Bs are typically a collection of loosely integrated diverse solutions from multiple vendors spanning multiple clouds, on-premises solutions, and manually run pieces.
And How email ties it all together
Email is the primary office tool to tie it up, run operations, handle exceptions, and quickly share knowledge, communicate proposals, invoices, agreements, purchase orders, and more.
In other words, EMAIL is the overarching operating system for small businesses.
Thus, protecting email data is the #1 priority for SMEs
But this can be challenging for SMEs
SMEs do not have the resources or capacity to handle the ever-growing email volume, variety, and velocity.
In addition, Hackers are more likely to target small companies.
"43% of cyberattacks are aimed at small businesses, & unfortunately, only 14% are able to mitigate such risks effectively.” - Small Business Trends
And, inadequate protection can lead to data loss, unavailability, which in turn may lead to poor business continuity, litigations, rising costs, loss of productivity, reputation, and trust.
Hence, for an SMB, there is a heavy price to pay if their email is not preserved or not well managed.
The Solution
We discussed how cloud data backup/archiving can help reduce these risks and optimize costs for small enterprises. We also covered Email communications Dos and Don'ts. AWS speaker shared how AWS is an IT platform for SMEs.
In this webinar we covered.
Section 1:
Small businesses & Email use
The need to protect email data
Traditional methods & Challenges
An Elegant solution
Live case study and Demo
Your queries - answered
3 simple strategies to preserve and manage unstructured data of former emplo...Vaultastic
Handling Employee exits
Typically, when an employee leaves, the IT and HR teams STOP ACCESS for the employee to the corporate systems and ARCHIVE all their DATA in case it is needed in the future. The former is a Security best practice while the latter is Data Management best practice.
Why Retain data of former employees?
1. Legal perspective (data can be used as evidence in case a suit is filed either by the company or by the employee)
2. Knowledge management perspective (the communication by the employee can hold a lot of useful and reusable IP)
3. Operational hygiene perspective (to ensure business continuity, the communication which may contain sales records, half-finished projects, notifications, commitments, etc may need to be passed on to the next in charge of the role).
What's the challenge here?
The structured data, generated within the corporate business systems are typically not a big challenge to retain.
Its the unstructured data, which is giving IT teams nightmares.
Of all the data records, the communication channels such as email, chat, voice carry the most un-structured and also sometimes the most valuable of records.
An average employee generates 4GB of email in a year, about 70% of which carries business-critical information such as agreements, contract negotiations, commitments, issues, invoices, reports, notifications, contacts, etc.
In this webinar we covered.
Why retain data of former employees?
Common methods deployed today and their drawbacks
A few ideas to help manage data for extended periods
How the cloud can aid in your data management strategy
Understanding and complying with RBI’s Cyber security guidelines for Email sy...Vaultastic
"Email security guidelines 2019, by RBI"
For banks, email has become the primary form of communication with customers, partners and other banks, carrying critical, private information such as bank statements, transaction confirmations, notifications, answers to queries by customers, and more.
Key takeaways included an actionable plan to refactor and upgrade your IT systems in bite-sized phases, to meet the updated requirements.
In this webinar Sunil Uttam, Co-founder of Mithi covered:
1. Why email has to be secured and preserved in banks.
2. Understanding RBI's 2019 cyber security guidelines for email use in banks.
3. Common queries asked by RBI auditors and how to prepare for them.
4. Best practices to build a secure email platform.
Comply with Email retention regulations in India and cut costs using cloud em...Vaultastic
This webinar addresses how a cloud email archiving solution can help you formulate a sound retention policy, protect all your email data and keep you away from the stinging costs of data breach.
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In this webinar, Mr. Sunil Uttam, Co-founder, Mithi Software Technologies discussed how a Bring your own key strategy can help you achieve the best of both worlds - Complete Data Privacy as seen with in-premise setups while still using a SaaS on public cloud. Learn More: https://bit.ly/2R8uQZU
Topics Covered:
- Recap of the benefits of SaaS on cloud
- What is a Dedicated Private SaaS
- What is BYOK
- How Vaultastic’s Dedicated SaaS works
- Unlimited Q&A
Email Mastery Series: How an Email Archival Solution can improve an Organisat...Vaultastic
This email data management mastery series aims to educate and share Myths, Facts, Best Practices, Technologies along with live case studies.
In this webinar, we take a look at the different types of quick fix backup solutions that organisations commonly deploy, why these are not effective in the long run and how a cloud email archival solution can help fix these problems and improve productivity in a cost effective manner.
Webinar Mastery Series: Email Retention Regulations in India and How Business...Vaultastic
This email data management mastery series aims to educate and share Myths, Facts, Best Practices, Technologies along with live case studies.
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Webinar: How Mahanagar Co-operative bank uses cloud email archiving to reduce the risk of data loss and control email storage bloat
1. How Mahanagar
Co-Operative Bank uses Cloud
Email Archiving to reduce risk
of data loss & control email
storage bloat
Welcome to the webinar!
Duration:
1 hour, starting at 3 PM IST,
including 15-min Q&A
Guest Speakers
Our Speaker
Mr. Makarand Dhumak
Manager IT
Mahanagar Co-Operative Bank.
Ashok Malaviya
Co Founder
Mithi Software Technologies
Mr. Ulhas Dhamale
Head – IT
Mahanagar Co-Operative Bank
Mr. Krishnan Mani
Solutions Architect,
Amazon Internet Services Pvt. ltd.
2. In this webinar, we’ll talk about
Why backup is not the same as archival and understand the 5 key business
uses of archiving email
How email archiving and ediscovery can help with business intelligence,
supervision, improving quality of communication, and more
Mahanagar Co-Operative Bank’s story of moving their email storage to the
cloud
Amazon speak on how cloud solves challenges of an in-premise
infrastructure
You Ask we Answer
4. The Truth about Email Data
Management
• Everybody uses Email
• Everybody backs up Email
• Not Everybody Archives Email
And Yes, Backup is not Archival.
5. Your Vision or Ideal State
You want to come to work every day and know that
• A copy of your data has been automatically secured
reliably
• Your end users are empowered to help themselves locate,
extract and use historical data, for improved productivity
• You can scan data of all users in your entire organisation to
find useful information, analyse communication for quality
and other metrics and respond to compliance requests.
6. • Designing for Reliability and Disaster recovery
• Capex intensive
• High startup cost due to Upfront provisioning
• No Elasticity, No Scalability
• Designing for Security at all layers
• Manageability and 24/7 Monitoring
The obstacles to realise your
Ideal state
7. Our Vision
Data is Safe, Secure, Always Online & Useful
based on fundamental principles of
Easy Data in for storing it safely on the cloud as an immutable
alternate copy
Keeping all data online, search ready and accessible at all times
Securing it with tamper resistant controls and
Providing simple methods for Easy Data out of any size.
8. 60% of business critical information is stored
exclusively in email - IDC
4GB is the average annual growth in a user's archive
account -Mithi
126 messages are expected to be sent and received,
on average, per business user per day, by the end of
2019 – Radicati
So, a 200 user company will accumulate more than 1
TB of data in 1 year and this will keep growing year
after year.
The Trend today
9. The Future of Email Archival
“By 2019, 75% of organizations will treat archived data as
an active and “nearline” data source, and not simply as a
separate repository to be viewed or searched periodically,
up from less than 10% today.”
- Gartner
10. 5 top reasons a business should archive email
60% Critical data is in Email.
Do more with it.
Discover useful information, Recover
‘lost’ information, Uncover valuable
data, Gain insights
Improve Mail service & End point
performance
Hierarchical Storage Architecture,
to leverage hot, warm and cold
store segments
Hint: None of these can be achieved with backups
11. Manage Risks and
ensure Compliance
Store email in highly durable
Tamper Proof vaults, Search and
Export selectively.
Simplify Email Data Management
Durable and Elastic storages, DIY
portals, automation and ediscovery
are newer ways to manage email
data
5 top reasons a business should archive email
Hint: None of these can be achieved with backups
12. Email Data on Tap
All mail across any period are available online, are maintained in a
search ready format and can be found in a few seconds. No tapes to
be restored, no disks to be mounted, no syncing to be done.
5 top reasons a business should archive email
Hint: None of these can be achieved with backups
13. Migrating Large Volumes of
Data is slow, challenging and
vendor dependent
Access archived email during Outages, Down
times and Migrations
One lesser known reason to Archive Email
16. • Pay as You Go
• Self Service
• No Hardware
• Zero Management overhead
• SLA backed warranties
• Strong Data Integrity
True SaaS
17. Growing rapidly at the rate of
3GB per second
Hosted on AWS, leveraging core AWS
services to achieve unprecedented scale,
performance and reliability.
True Cloud Application
18. Secure Platform
Strong Global Certifications, Millions of customers,
SLAs, Shared Security Model, Encrypted Storage
Secure Application
Tamper Proof Archives, Encrypted Vault,
Encrypted transmission, Role based admin, Strong
Audit trails.
Total Security
19. Works with Zimbra, Lotus Notes, Mdaemon, MS
Exchange, Postfix, Office 365, G Suite and other
on-premise as well as cloud email solutions
Cross Platform
20. • Options for Bulk data import and Export
using AWS Snowball
• Individual users can Export data in PST or
EML
• Historical email data in EML or PST
format can be uploaded to Vaultastic
Easy Data in Easy Data out
21. • All mail always online, search ready
• Search for any mail of any period in a few
seconds
Leverage all that accumulated data to
drive decisions
e
EDiscovery
22. • Pay only for what you use
• Unlimited storage on core plans to
simplify provisioning
Flexible Mixed Plans
24. • Powerful Indexed search across archive
mailboxes
• Find any information, no matter how old, in
seconds
• Leverage all that accumulated data to drive
decisions, gain insights
• Respond to compliance requests instantly
e
What is Ediscovery?
25. • Show me all mail sent by Rohit to external
domains and which contain a pdf attachment
• Show me all inbound mail in April to my domain
• Show me all communication between Mary and
Acmecorp for the last 7 years.
• Show me all mail where an attachment contains
“contract”
e
Sample Ediscovery Queries
26. Analyzing quality of communication of
customer facing staff
Analysing and collaborating on search results
using Ideolve
Automated breach discovery, using stored queries
with a large set of keywords
Supervising communication by sales staff, by controlled group
ediscovery
A Wealth
Management
company in USA
largest Mercedes Benz dealer
Ediscovery in use by our customers
27. Mahanagar Bank –
Reduce the risk of Data
Loss & Control Email
Storage Bloat
Mr. Makarand Dhumak
Manager – Information Technology
Mahanagar Co-operative Bank
28. • Established in October 1973
• Initially set up to cater to the needs of mill
workers, dock workers, small shops and self
employed people
• The Bank has a total of 67 Branches and non-
stop 12 hours service in 5 Branches and 52
ATM machines.
About Mahanagar Bank
29. • Being a Bank, by law and regulations we are
required to store all our emails for a
specified duration
• We used to backup all our emails on
premise on local devices or USB’s
• Due to increased growth in the company, we
were adding 1 USB of storage every week!
The Mailing Setup
30. • Looking for a solution with easily scalable
storage
• Cloud solution on a separate operational
infrastructure for safer backups
• A solution that provides easy access to all
mails and help restore mails easily
The Requirements
31. • Vaultastic has helped address our storage
management issues, providing unlimited
storage
• The self service portal allows end users to
access their own mail accounts for full
mailbox or selective email recovery
• Ediscovery allows the company to quickly
retrieve mails increasing efficiency and
productivity
The Solution
32. • No fear of loss of mail
• All data is safely stored on a separate
operational infrastructure
• Easy retrieval of mail
• No infrastructure, no manpower and no
maintenance
Conclusion
35. Analyze Big Data Backup, Restore &
Recover from Disaster
Archive
Store
Media
Warehouse
Data
Run LOB
Applications
What do you want to do with your data?
36. AWS Storage Platform and SolutionsAWS Storage Platform and Solutions
Object
Amazon GlacierAmazon S3
Block
Amazon EBS
(persistent)
Amazon EC2
Instance Store
(ephemeral)
Batches and Streams
Direct
Connect
Snowball data
transport
3rd
Party
Connectors
Transfer
Acceleration
Storage
Gateway
Kinesis Firehose
File
Amazon EFS
40. • Customers storing billions of objects and exabytes of data
• Most durable and reliable platform for your data
• High performance at massive scale
• Easy and flexible data transfer
• Most comprehensive suite of security and compliance capabilities
• Query data in place
• Broadest and deepest ecosystem
Amazon S3 in use
42. Other Products from Mithi
Recent awards and Recognitions
Core Partnerships Buy On
Mithi is a Flexible, Stable, Technically sound Cloud Partner
mithi.com
43. • Vaultastic storage grows at
3GB/second
• 500K business users
globally trust Mithi
• 2 million+ mails daily
• Warranties on Spam, Virus,
False +ves, Mail Latencies
• Zero Ransomware or
Malware reports from our
customers
Preferred by Leading Businesses
45. For more information visit
www.vaultastic.com
Drop in your queries at
sales@vaultastic.com
Get in touch
Editor's Notes
Good Afternoon participants. My name is Ashok Malaviya, I am from Mithi Software Technologies, one of the co-founders and I welcome you all for this joint webinar that we are conducting with Mahanagar Co-operative Bank and Amazon. SO as you know, the title of the webinar is How Mahanagar Co-Operative Bank uses cloud email archiving to reduce the risk of data loss and control email storage bloat. So let’s get started right away, In this webinar w’ll talk about why backup is not same as archival. So this is often a confusion. People think that if they take backup it is the same as archival. Second important thing that we want to discuss is how email archiving and ediscovery can help your business. Third is a story which Mahanagar Co-operative bank would be sharing. The story would be shared by Mr. Makarand Dhumak, as to how they have implemented archival solution from Mithi, how that has benefited them. And last and not the least is Amazon speak on how cloud solves challenges as against in premise infrastructure. And we will be ending this webinar by our QandA, so what we would request you is that you note down your questions, you can out up those questions on the chat and we will try and answer the most common ones. All the questions will be answered, we will be sending you a followup mail with all the answered queries. SO why Business should archive emails? let’s start with the basic questions. Now the truth about email data management, first, is that everybody uses email. So in any business, the main mode of communication is email, it is a no-brainer. It is also true that everybody backs up email, cause we know that there is a lot of important information inside your email data. So you need to back it up. Now the interesting art, not everybody archives email. Although you take backup, you don’t archive, everybody does not archive email and of course the follow up thing is, backup is not archival. Now let’s see what we’re trying to say. So what is our vision or ideal state? Now this vision or ideal state is with respect to the customers, you the customers. First and foremost is, what we are saying is that, a copy of your data has been automatically secured reliably, so what we are saying is that whatever data you have should be automatically be secured. Second, the user needs should be empowered, what we mean by that is that the user himself should be able to locate, extract and use the historical data. Third, you can scan data for all users in your entire organisation, so if our rights are given to an administrator, he can scan data across mailboxes, he can search for data across all the mailboxes, so this is the ideal state that we want to reach. Now what are the obstacles, to realize your ideal state. First and the most important is reliability and disaster recovery, what we mean by that is that where ever you store your data, is it reliable? Second, it is capex intensive, which means that you have to invest upfront. High start up costs, no elasticity and no scalabiltiy, again what we are saying is that you have to revision for your next 3 years or 5 years, so you really don’t have a lot of elasticity. And designing for security on all layers because designing security is one of the major concerns today, everybody knows about that and managing and monitoring this system, 24/7. So these are the obstacles, these are the challenges that we have to face in getting to the ideal state. Now our vision, first and foremost, the data has to be safe, secure and always available. Easy data in for storing safely on the cloud as an immutable alternate copy, what we are saying is that the data cannot be deleted and we are making another copy of that data and keeping it safe. All the data is online, it can be searched and accessed by end users, and then securing it with tamper resistant controls so it cannot be accessed by un-aurthorised people. Providing easy simply methods for easy data out of any size, so when you need to migrate your mail data, it should be done very easily, it should not be very complicated or time consuming. What is the trend today? 60% of all business are on your mail. On an average, plus or minus, 4GB is the average annual growth in users archive account, so if you keep archiving your email account, in one year your will accumulate about 4 GB of data. On an average, a person sends about 126 messages. Now if you look at this, for a 200 user company, we are talking of accumulating in a year, about 1TB of data and this is growing year on year, so you are adding, your email usage is increasing and you are adding on this 1TB of data. So a 200 user company, a mid sized, SME, would accumulate about 1TB of data. Now the future of email archival, now Gartner says that archival data is not just a dead data or a static data that you have kept it, it is a repository which is going to be periodically viewed, almost 75% of the time, the data will be viewed on a regular basis. So it is not something that you take a backup and keep it in cold storage and your archive data is being actively used and searched and retrieved, just as your mailbox, so it is actually complementing your mailbox. Now top 5 reasons a business should archive email. First, like I have already mentioned, a lot of your critical data is on your mail. Second, it improves your mail service and end point performance, because typically what you do is, you keep your mailbox size small and put all your data in your archival storage, thereby increasing your performance. Third, you’re managing risk, tomorrow if there is a ransomware attack, or if there is a security breach, you ensure that your data is safely backed up. It is also necessary to keep this information safe for compliance purpose, specially for BFSI, for banking sector, this is very very critical, every now or then there are audits, and you need to comply and this thing will be very handy and the fourth this is, that it simplifies email management. Again what I mentioned earlier was that keep your mailbox small, put all your email data on archival, on backup and then you can search through that, you can do ediscovery, so what we are essentially saying is that there is a lot of data stored, now we need to manage it properly and mine the data for whatever information I need. And the fifth reason is that the email data is on tap, what do we mean by tap is that it is available to you continuously, a user can immediately get access to the data, unlike earlier if you had put your data on a tape drive on a hard disk then you had to download the hard disk and all those things need to be done. Here the data is in sync, you can immediately access that data. So these are the reasons why you need an email archival system. Now one lesser known reason to archiving email, which is also very important is that you are not tied to a particular vendor, so what happens is that, let’s say you are using a mail service of a particular vendor. When you archive mail, you are keeping a copy of your data in a separate physical location, so you can do analytics, use whatever tool you want, independent of the first vendor, independent of the email vendor, so you are not tied to that vendor. Now this is the diagram which suggests how email archiving works, it is a very very simple diagram to understand. Basically what happens is that when you send a mail, the journaling feature of the mail server is used to forward a copy of that mail onto a separate vault, which is like a safe deposit, and once it goes there, the data is immutable which means that it cannot be deleted. So a copy of every incoming and outgoing mail s kept over there and when you need to retrieve that data, you can either retrieve it in pst format, a user can do it himself for his own mailbox or an admin can do it for any user as long as he has the rights. So it is a very simple thing to understand that we use the journaling feature of a mail server to forward a copy of that mail and keep it safe, that is what basically archiving is and that’s how it works. Now coming back to why we should use Vaultastic, let’s give some reasons why you should use Vaultastic. Number one it is a saas based solution, it is pay as you go, it is self service like I mentioned, the user himself can use his own archival mailbox to retrieve the data, pay forward or whatever. There is no hardware required cause it is a cloud based solutions, zero management again because it is a cloud based solution, all the management is done by us. It has got SLA backed warranties, again, very very important and then very strong data integrity, that means all your secrecy and your data is maintained which cannot be tampered with, it is kept in an encrypted format, so the data, the storage data which is critical data of your organisation, we maintain that data integrity. Now the second reason is that it is a true cloud application, to give you an example, we are growing at a rate of adding 3GB of data per second, this is what is happening on Vaultastic, on AWS cloud, so we are adding very rapidly, in fact this 3GB per second has gone up to almost 5GB now. As I mentioned, the data is secure, we are using very secure platforms, all your data is encrypted, we have role based adminsitration, and very strong audit trails, so security which is a main concern of all organisations, specifically for banks, we maintain security of your data as well as keep it encrypted and tamper proof. Now the third very important reason why you should use Vaultastic is that it works across all email platforms, so you could be having your basic mailing platforms, as Zimbra, Lotus Note, MS Exchange, O365, G Suite, whatever. Vaultastic is a common archival system, which will attach to any of these mailing systems. Even if you have a hybrid mailing system, let’s say you are using exchange and an open source system, still your archival will be common. Easy data in easy data out, again what we are saying is that, let’s say you have already collected a lot of data which you are storing in some tape drives or whatever, and you need to move this to Vaultastic, you need not go through the internet, cause it will use a lot of bandwidth and it will be a slow process. We use a service from amazon which is known as Snowball, where we physically go and download all your data and this is transferred again physically to the data centre where it is uploaded, so this happens very quickly and is done very easily. Now ediscovery, now this is one very very important feature of this archival solution Vaultastic. So apart from the fact that it is securing your data, the second part of it is that you can do a lot of analytics on your data. So you have a lot o data accumulated in your mail. I will just talk a little more on the subsequent slides about how ediscovery work. But if you want to just understand it very simply, what it allows the administrator, is that it allows it to search across mailboxes, so I can search across 10 mailboxes fro a particular information, Let’s see that in more detail. Another very good advantage of Vaultastic is that you have mixed plans, this is basically based on the fact that in any organisation, you have profiles of different people and their requirements are different. Now what we are saying is that you can use different plans, based on the profile and requirements of that person. Of course all the plans have unlimited storage by default. Now ediscovery, coming back to ediscovery, what is ediscovery. it’s a very powerful indexed search across archived mailboxes. You can find any information no matter how old, within seconds. You can leverage all that accumulated data like I said you can analyze that data and you can drive decisions based on the data you have collected. And of course you can respond to compliance requests. So let’s say your auditors ask for a particular query. For example your auditors say, I need to get all the mails which were transacted on this particular date, by a firm named abc whatever, so many people within your organisation would have transacted their mail on that particular day with that particular oganisation, so you can actually search across those mailboxes, accumulate all that data and present it to the compliance officer. Some examples of ediscovery, you can fire some queries, something like show me all mail sent by Rohit to external domains and which contain a pdf attachment. Or show me all inbound mail in April to my domain or show me all communication between Mary and Acmecorp for the last seven years. Or show me all mails where an attachment contains contract, so you can choose a keyword, or show me all mails where an attachment has a check or a draft, so it will search across maiboxes and give you that. Now ediscovery used by customers, so these are some of our customers, Eureka Forbes is one of our customers which has been there with us for almost 10-12 years now. T&T Motors is using this. They are using it for supervising communication by their sales staff. So the sales manager wants to know how his staff is communicating with his customers, so he checks all the communication which his staff has done by using ediscovery. There is another wealth management company in the US. In US they have a clot of compliance and audits, so these people have automated some of the tools which they use to answer all the audit queries that keep coming and also for analyzing and collaborating on search results using Ideolve. So now I am handing over this session to Mr. Makarand Dhumak from Mahanagar Bank. So he will be sharing his story about how they have implemented, first of all why did they implement an archival solution, why did they choose Vaultastic, that is the first and foremost and secondly how it has helped them, when they have been using this solutions how it has really helped them, so you will hear from the horses mouth, his own experience of how they have been using this product and how it has benefited, and then you can also map it to your own environment, as to whether you have the same requirement and same challenges and how you can meet those. So thank you for listening and over to you, Mr. Makarand Dhumak.
Good afternoon everyone. Thanks for introducing me and inviting me to speak about our experience with using the Vaultastic email archiving solution and how the solution helped Mahanagar Coop Bank reduce the risk of data loss and control email storage bloat.To give you a little backdrop about how the bank was started. The Bank was established by the people from the Ahmednagar Dist. in the name of “The Ahmednagar Sahakari Bank Ltd.” on 6th October 1973, with a humble but very inspiring beginning. In order to start, a minimum amount of Rs.10/- per share was required from prospective members and as such practically, from all over Mumbai, the founders collected the initial share capital of Rs.1.36 Lakhs. With this small amount they started this co-operative activity in Greater Mumbai.
The bank was initially set up to help out Mill workers, Dock Workers, a few small shops and self employed persons. However, later it was decided that the bank would cater to the needs of the common people from all the sectors of society and changed its name to The Mahanagar Co-operative Bank Ltd. Thanks to the sustained and assiduous efforts over 43 years after its inception, the bank has gained a strong foundation in terms of its membership, resources, assets and profits. Today, the Bank has a total of 67 Branches and nonstop 12 hours service in 5 Branches and 52 ATM machines.
Being a bank, by law, and regulations such as SEBI, we are required to store all our emails for a certain period of time. As such, before moving to Vaultastic, we used to backup all our emails on premise on local devices or USB’s.
As we are a growing co-operative bank, the number of emails exchanged kept on increasing to a point that we were backing up mail onto one USB every week! In addition to the manual unproductive effort of procuring, attaching, mounting and copying email data from the server to a USB drive, we found it difficult to index and store so many USB drives at our local facility. This sort of storage system was not only cost ineffective, but was also putting the bank at a greater risk of data loss. With the volume of email growing and the number of backup devices growing week on week, we were finding it very difficult to access and restore old email Moreover we observed that the email bloat on the primary mail server was slowing down our user access to their primary mailboxes for day to day work.
Our mail conversations and the content of the mails are often sensitive, and may need to be restored in the future in case of compliance or if an old customer case or situation needs to be brought up again. With our on premise backup solution, we also found it very difficult to restore these mails and look through any specific conversations.
To help us manage our ever growing email data, we were on the look out for a solution that would provide easily scalable storage. Adding USB’s every week was becoming very ineffective and not economically feasible.
We were also looking for a solution which was on cloud, as that it would be out of our premise, providing storage in a separate operational infrastructure, acting as a safe backup in case there was any downtime on our in premise servers.
As the mails were being stored on USB’s, restoration of all the mails was almost impossible. We were therefore on a lookout for a solution that would help restore all our mails as well as give easy access to individual mails, which we could restore on a need basis. When we came across Vaultastic, we were happy to see the capabilities the solution had to offer, which was in line with all our requirements. We have been using Vaultastic for one year now and have been very satisfied with its functionality. The solution comes with unlimited storage, so we no longer need to worry about running out of space or dealing with storage management issues.
Another very unique offering that Vaultastic has provided, is the ability for individual users to access their own archive accounts using the self service portal. With this individual access, our users can export selective or all mail from their own archive account that further helps them to perform a full mailbox or selective email recovery.
Using ediscovery, our users are able to input various permutation and combinations to quickly find a particular or desired mail, helping us increase our efficiency and productivity, in terms of responding to our clients or compliance requests. There is no longer a fear of loss of information or the inability to retrieve the mail if there is a downtime on premise, as all the data is stored in a separate operational infrastructure on the cloud. I would highly recommend Vaultastic if you want to safely and conveniently store and retrieve mail. It is a true SaaS solution that requires no infrastructure, no manpower and no maintenance from the users end.
With this I come to the end of my presentation. I thank you all for taking the time out for this webinar.
Thank you very much Makarand, so now over to Mr. Krishnan from AWS to take us through his presentation.
Thank you for having me today, My name is Krishnan Mani, I am a solutions Architect with Amazon Web Services and I work closely with Mithi Software solutions, who are one of our trusted partners who provide a service to their end customers and leverage the services and infrastructure that Amazon Web Services provides to our many customers here in India as well as globally. So today I want to spend a little bit of time, maybe the next 10-12 minutes talking about a few of the aspects. You know just about, for example in terms of storage, the most critical aspect, in terms of email backup and archival is that Vaultastic makes a promise to their customers such as Mahanagar Bank that once a copy of an email is journaled and/or archived, with Vaultastic they can pretty much rest assured that this email, the data in that email will not be tampered with, it will never be lost and that it can be retrieved or searched for pretty much at any time in the future. SO for them to be able to make this promise, to their customers they need to make sure the building blocks they choose for the applications and the service that they have created can give them the similar guarantees in terms of the durability, the availability and the scalabitlity of the underlying services. On this slide if you see, typically a customer, end user has many uses for their data. IN the case of Vaultastic, we are talking specifically around backup, restore and recover as well as archive and of course with ediscovery you are also trying to maybe, you want to be able to retrieve critical email, you want to meet any regulate compliance requests and so on. So, if you look at the storage platform and solution that AWS provides like, I mentioned there are some building blocks that our customers can use when they create products and solutions like Vaultastic. So as far as storage is concerned, we have these services including Amazon S3 and Amazon Glacier, these are what are called object storage services. We also have other services such as Amazon EFS which is a shared file system service. We have block storage including Amazon EBS and EC2 instant store and then a number of other services such as Snowball, which Ashok spoke briefly about, where, when you want to transfer large volume of data, for example anywhere between 50-80TB of data, it is no longer sensible to rely on doing this over the internet. So the Snowball is a service which actually you can use in that scenario. With this background, I want to also talk a little bit about contrasting how the use of a service is fundamentally different from the use of a particular storage setup or storage that you may have created either on premise or in a data centre hosting that you may have chosen to run your applications in. So I want to talk a little bit about durability and S3 is one of the key services that the Vaultastic product uses as Ashok said, the Vaultastic product currently is receiving and saving close to 5Gb of data per second, which is a phenomenal data rate, and how do you achieve the durability so that the figure on the screen, I know that it is difficult to read this, but we refer to it as 11 9’s of durability. So when we say 11 9’s of durability, I understand that it can be difficult to comprehend, but so that you can make some sense of what this number means. What it means that if you storage let’s say 10,000 objects, so an object in S3, you can think of it roughly as a file, or a part of a file. So a file can become an object in S3. It can be a small object or a larger object. So when we say 11 9’s of durability, what is means statistically, is that if you were to store 10,000 objects or files in S3 then you can expect to lose maybe one object of those 10,000 in about One Crore years, that is what this number really means and that is the kind of expectation of Durability that Amazon tried to work towards. We are basically promising our customers. That we are investing in all of the engineering efforts and the infrastructure provisioning so that we can make sure that we fulfill this promise. Now I want to talk about why it is that only some services can give you this kind of durabilty and this level. What we see here is, on the right hand side what we see now, Let’s say you are operating on premise, which is where you might have begun with your operations and you are currently using some form of storage, in this case, let’s say tape storage. It has been established that with the best practice setup you can achieve something like 4 9’s of durability that means 99.99% durability. Now what do you do? You realise maybe this is not necessarily adequate, because you may have realised over a period of time that you tend to lose some data, because let’s say the tapes went bad or drives went bad or you could not trace where some data was backed up, so what you then do is, you add an additional offsite storage location, which means that every time you backup some data, you have a scheduled mechanism whereby a copy of that data is also stored in a separate location, maybe 50, 100, 200 miles away, so that it gives you a better chance to recover the data in case some of it is lost at one of the locations. Now it has been established again following best practices, this is only going to give you another incremental duarabilty, which is 5 9’s of durability, now going ahead, when we architected a service like S3 or Glacier, we are deliberately investing in the engineering behind this service, basically you are jumping from what you can achieve on premise, or what you can achieve on premise and off site copies and so on. However it can never give you the kind of durability that a service which is deliberately engineered to give you the quality can give you which is you are jumping directly from a 5 9’s to an 11 9’s kind of durability. How do we achieve this? So whenever a customer suggests, when the Vaultastic product is writing data to S3, as S3 receives objects, it is basically persisting copies of objects to multiple facilities within our data centres, and as part of this service we are constantly verifying that the integrity of the data n these multiple locations and as and when we upgrade our infrastructure as and when we attend to any hardware, software failures and as and when we upgrade our own software ans services, we take special steps to ensure that these number of good copies of your data continue to be maintained, continuous to be accessible to you at the service level that we are promising to customers. So these kinds of things, this can only be achieved only if you use a service concept, so if you think about it, Mahanagar Bank is providing banking services, Mahanagar Bank wants to focus on giving the best banking facilities to its customers They are relying on Vaultastic so that Vaultastic can focus on giving the best backup and archival services and in turn Vaultastic is relying on AWS and the S3 service and we in turn are focusing on giving you the best durability, availability and scalability. So in this increasingly complicated and fast moving world, we believe that this is the kind of model where we are all able to co-operate and work together and scale how we can best serve our customers. Here are some of the large users of this service on a global scale. Many of these companies and names you might be familiar with because they act as multinational corporations such as Philips. Little bit more around S3, so at this point in time, the S3 Service has been in operation for over a decade, we started sometime back in 2006, ever since then we have an increasing number of customers storing billions of objects, or you can think of objects as files and the data that we store in the service is growing rapidly, it is both durable and reliable. We are constantly looking to ensure hat it can provide high performance at a massive scale, so it never gets easier for us as you can see, as more and more customers with more and more data are adopting this service across the world. So for example, to talk about the performance, Mithi Software or Vaultastic never needs to do anything special as the amount of data that they are saving to S3 is growing every second. They don’t need to provision or request a particular storage amount or a rate at which they can read and write the storage, the service is designed in such a way that it can respond to increases in the rate at which the data is being read, the rate at which the data is being stored and so on. So we are doing this for Vaultastic and all our customers at a massive scale. In terms of Data transfer, what happens is that, the Vaultastic product actually uses our API’s for S3 and translates the operations that they perform to be able to save email or to discover email into the API operations, so this makes it easy and flexible, because you can test this. You can make sure that this works well, these operations can be monitored, so that both Vaultastic and us, we can basically ensure that we are able to meet the customer service requirements. S3 is secure by default, so every customer has a number of different options and that is available to them, so when you store objects in S3, the Vaultastic product and Mithi Software, they make decisions on a granular level, right down to a single object or file. They can determine who is allowed to read that data, who is allowed to write that data, who is allowed to even detect the presence of a particular file or object, so they are able to do this on a granular level across their customers, even when they are operating in a Software as a service fashion. SO in this way they can ensure that there is good isolation and they are able to assure each of their customers that their data will be maintained safely, maintained independently and that only the particular customer will have access to their corresponding data. S3 is gradually adding many different, new features as we innovate, so for example as of last year we have introduced a service whereby data can be queried in place. The reason why customers and you can start to take advantage of these innovations, going forward so that both the Vaultastic product and the end users can rely or find the new ways to take advantage of the rapidly increasing data. The challenge today for customers, once you have gone past the point of how do I store the data securely, once you have conquered that challenge, the next thing that you are thinking about is that, now how do I actually take advantage of all of the information that is, there is a wealth of information in this data. Also S3 is just one of the services that you can choose to use and it is integrated with an ecosystem of other AWS services at last count, over a 100 plus services including compute, networking, databases, analytics and so on as well as an ecosystem of partners just as Vaultastic and Mithi Software solutions, there are many other partners as well, who are building on top of the AWS cloud so that you can actually get more value out of this investment. So that was pretty much, basically I wanted to just try and talk a little bit about one of the key services that Vaultastic uses and if you have any questions, please do communicate that to Ashok and I will be happy to answer them later. Thank you very much.
Let me just run you through a few statistics that we have, As you can see on the screen right now, these are a few of our customers, apart from this, as I mentioned earlier, we are growing at approximately 5GB or rather ingesting approximately 5GB of data per second. We have a total of 500,000 plus users globally. Till date we have had zero reports of complaints of ransomware or malware for any of our solutions. Thank you everyone for joining us today for our session. If you have anymore queries, you can always drop in an email to [email_address]. To read more about our product you can visit www.vaultastic.com. Thank you once again, have a wonderful evening.