The document discusses Electrabel Netherlands' implementation of SAP Work Clearance Management (WCM) to improve safety during maintenance processes. It introduces Electrabel and describes why WCM and work permits were implemented, noting serious accidents during maintenance. WCM structures the work permit process in SAP and helps control secured areas and improve preparation, communication, and collaboration. Potential benefits include increased safety awareness, standardized processes, and improved collaboration between maintenance and operations. Challenges included ensuring user adoption and not overreliance on the system to ensure safety.

1. WCM Electrabel NL 1
SAP Work Clearance Management
In practice at Electrabel Netherlands
WCM Info Day 5 October 2010 Amsterdam
ing. Martin Azier
Processmanager Maintenance & Operation (PM/WCM)

2. WCM Electrabel NL 2
Subjects
Introducton
• Electrabel GDF/SUEZ
WCM Electrabel Netherlands part 1
• Why safety measures and workpermits and SAP WCM?
• Does SAP WCM increase safety?
• The workpermitprocess / process safe working
• Opportunities and threats
WCM Electrabel Netherlands part 2
• SAP PM workorder with and without WCM workpermit
• WCM data model
• Focus points during implementation
• Ímprovements by WCM

3. WCM Electrabel NL 3
Global
Gaz &
LNG
Infra-
structure
Energy
France
Introduction
BEEI
(Energy Europe
and
International)
Environment
Energy
Services
Electrabel is part of the GDF SUEZ group

4. WCM Electrabel NL 4
Core activities Electrabel Netherlands
(appr. 1200 employees)
Producing electricity
Bigest in the Netherlands (25%)
Sales electricity, natural gas, and energy products and services
B2B and B2C
Trading electricity and natural gas

5. WCM Electrabel NL 5
Electrabel Nederland nv

6. WCM Electrabel NL 6
Eemscentrale
Centrale
Bergum
(Nieuwbouw)
Maximacentrale
(Nieuwbouw)
Maasvlakte
Rotterdam
Centrale Harculo
WKC Air Products
Centrale Gelderland
Kantoor Hoogeveen
Kantoor Zwolle
Kantoor
Rotterdam
Locations in the Netherlands
Servicepunt Almelo
Centrales
Kantoren
Nieuwbouw

7. WCM Electrabel NL 7
October 10 7TRACTEBEL ENGINEERING GENERAL PRESENTATION
Energy France Global Gas & LNG
Infrastructures Energy Services Environment
Energy Europe & International
BENELUX - GERMANY EUROPE
WCM AT

8. WCM Electrabel NL 8
Why safety measures and workpermits?
WCM Electrabel Netherlands Part 1

9. WCM Electrabel NL 9
We don’t want this to happen!

10. WCM Electrabel NL 10
Why SAP WCM ?
• Serious till very serious accident during maintenance activities !
• Safe working around maintenace processes had to be improved:
• Beter control the workpermit process
• Beter control/overview of secured installation (parts)
• More focus om preparation, collaboration and communication
between people involved -> The organisation around the system!

11. WCM Electrabel NL 11
Does SAP WCM increase safety?
SAP WCM is an instrument that attributes to achieve that goal,
but…………
This can only be effective with:
• management committent
• improving the management of the work processes
• clear tasks and responsibilities (maintenance & operation)
• good safety culture en awareness

12. WCM Electrabel NL 12
Project “Process secure and workpermit”
Veiligstellen en werkvergunningen (VSW)
SAP WCM Bewustwording
Herkenbaar
veiligstellen
Interventieverantwoordelijke
Verantwoordelijke Bedrijfsvoering
Verantwoordelijke OnderhoudRollen
Veiligstellen en werkvergunningen (VSW)
SAP WCM Bewustwording
Herkenbaar
veiligstellen
Interventieverantwoordelijke
Verantwoordelijke Bedrijfsvoering
Verantwoordelijke OnderhoudRollen
Interventieverantwoordelijke
Verantwoordelijke Bedrijfsvoering
Verantwoordelijke OnderhoudRollen
• Application SAP-WCM
• Roles and resposibilities
• Attitude en awareness
• Recognizable securing (labels/padlocks)

13. WCM Electrabel NL 13
The workpermit process
used
equipement
Work environment
Method of working
operational
Instructions
Safe working
accordance with
procedures and agreed
suporting
documents
Procedure
Secure and
Workpermit
Workpermit
Workpermit proces
Input Proces Output
Risks Riskcontrol … Safe execution/working

14. WCM Electrabel NL 14
Process working safe (or not)

15. WCM Electrabel NL 15
Opportunities ……..
• Focus on safety
• Safety as essential part of the primary process
• Update / Improving and harmonizing safety procedures
• Instruction / communication concerning the safety procedures
• Involved businesspeople in the project
• Focus on solution and possibilities (together Business, Care and IT)

16. WCM Electrabel NL 16
Threats could be………….
• Misconception that the system can secure everything
• Low level of safety culture/awareness in your organization
• Poor (management) committent
• Thinking that the application WCM is the solution
• Implementation. Difficult transistion from closing project to opereation business

17. WCM Electrabel NL 1717
• SAP PM work order without WCM work permit
• SAP PM work order with WCM work permit
• SAP PM work order with Work Clearance
Document
• WCM data model
• Focus points implementation
• Improvements by WCM
WCM in practice, part 2
Implemented in 2008

18. WCM Electrabel NL 18
SAP PM order without WCM work permit
18
PM Work order
Work permit
Notification
Release ExecutionPreparation
GrantAssign
Closure

19. WCM Electrabel NL 19
SAP PM work order with WCM work permit
19
PM work order
Work permit
Notification
Release Prepare
Prepare
Work permit
Approve
Work permit
Print
Work Clearance
Application (WCA)
Execute
PM work order
completed
Work permit
Close
Preparation Execution

20. WCM Electrabel NL 20

21. WCM Electrabel NL 21
SAP PM work order with WCD
21
PM work order
Work permit
Notification
Release Prepare
Prepare
Work permit
Approve
Work permit
Print
Work Clearance
Application (WCA)
Execute
PM work order
Completed
Work permit
Close
Preparation Execution
WCD
Work Clearance
Document (WCD) Prepare
WCD
Execute
Tagging list
Labels
WCD
Normal
Untagging list

22. WCM Electrabel NL 22
Items (Preparation)

23. WCM Electrabel NL 23
Schakeltaken (uitvoering)

24. WCM Electrabel NL 24
Labels and padlocks

25. WCM Electrabel NL 25
WCM Data model
PM order
WCA
WCD
WCA
Notification Notification
PM orderPM order
WCDWCD
Work Clearance Application
Work Clearance Document
WCTWork Clearance Template
Electrabel NL

26. WCM Electrabel NL 26
Focus Points Implementation
• Key users available
• Organize support on locations during go-live (business en projectpeople)
• Users experience working with WCM complex and confusing.
• Involve users in the project in an early stage
• Start simple and not with the whole proces at once
(not frequent clicking from object to object)
• Organize an user readyness test (simulate the proces with busness people M
en O), live scenario’s

27. WCM Electrabel NL 27
Improvements by WCM
In general
• Improved safety awareness, many people were involved in the project
• Similar method of working on 6 power stations, revision teams work at multiple
power stations
System
• No separate application necessary.
• Issue of workpermit and management of it is integrated in PM order process.
• Defining and management of lockout/tagout process uses SAP functional
locations and is integrated in approval process for work permit.

28. WCM Electrabel NL 28
Improvements by WCM
Working method:
• When preparing the work order, the workpermit can be prepared too (earlier).
• Improved safety awareness at work preparation
• Preparing the lockout/tagout can be done in advance by operations
• A first conflict check can already be done, when preparing the lockout/tagout
process.
System
• Clear segregation of tasks and duties (Maintenance -> WCA / Operation ->
WCD)
• Support by easy reports (WCL) for the status of securing the installation
• Improved collaboration between the departments (M & O) for preparing and
executing maintenance/safety activities.

29. Questions ?
Martin Azier
Process manager O&M
(PM/WCM)
martin.azier@electrabel.nl
David van Haren
Process specialist O&M
(PM/WCM)
david.van.haren@electrabel.nl
Huub van der Meer
Consultant Atos Origin
huub.vandermeer@atosorigin.com