Do you plan 5+ events a year and think there has to be an easier way to source and secure venue space and hotel room blocks? There is. Cvent’s professional sourcing platform allows planners like you to streamline and customize the entire sourcing process from start to finish. Get all the benefits of the free version, plus: • Increase visibility across your team with account-wide reports that can be easily communicated to key stakeholders • Customize RFP templates to ensure you are asking the right questions and requiring responses from venues – saving invaluable time • Send RFPs directly to your industry contacts and track communication • Build customized budgets and track meeting spend and past rates to use as leverage in future negotiations

1. Venue Sourcing
Manage Site Selection & Venue Spend

2. Create RFPs with a
simple step by step
wizard
Quick RFP
Advanced RFP
Close past RFPs
Create eRFPs

3. Create eRFPs
Simple step-by-step
design process
Configure RFP to your
needs with Custom
Questions,
Concessions,
Attachments, etc.
Specify a deadline for
venues to respond to
the proposal

4. Create eRFPs

5. Search & Send eRFPs
Search database
of over 240,000
global venues
Types of venues
include: hotels,
conference
centers, special
event venues,
restaurants, etc.

6. Search & Send eRFPs
Filter results by:
• Preferred suppliers
• Rate history with
suppliers
• Largest
meeting room
• Star rating
• Distance
from airport

7. Search & Send eRFPs
Venue profiles
include:
• Meeting &
exhibit space
• Property image
galleries
• Your RFP &
rate history
• Internal notes &
recommendations
within your
organization

8. Search & Send eRFPs
Send your one
RFP to multiple
properties at once
Copy in your
NSO/industry
contacts
Or only send to
your specific
hotel contact

9. View Submitted Proposals
Proposals
submitted
via Cvent
centralized hub
Compare costs
via application or
export to Excel
Award, Decline
and Contract
RFP for
historical
tracking

10. Report on Meeting Data
Aggregate historical data to leverage in negotiations and gaining
better insight into your business’s events & spend

11. Summarizing entire
costs on the RFP
Ability to edit
itemized &
total costs
Choose to flow into
reports/portal
Cost Summary/Editing

12. RFP/Proposal Hub
Custom branded
Centralized
communication
24/7 access
Real-time data
and reporting
Showcase cost
savings
Dashboards
Mobile friendly
Planner Portal

15. View your RFPs in
all stages
• Active
• Contracted
• Archived
• Cancelled
Select the name of
the RFP to view
more details
Planner Portal

16. Planner Portal Dashboards

17. Planner Portal Dashboards

20. Thank You