1.
things to look out
for when choosing
your venue

2.
49%
of event goers agree that a poor venue
selection is a bad reflection on their host.
www.warwickconferences.com/value-satisfaction

3.
What can you do to make a good
impression on attendees?

4.
What can you do to make a good
impression on attendees?
5 things

5.
1
Set the date

6.
When choosing a date for the event, check if it
clashes with any major events in your industry.
It is typically more expensive to book venues over the weekend, so
you might want to consider setting your event on a weekday.
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7.
2
Venue Location

8.
Accessibility to your event
space is a crucial factor in
determining if attendees
will be willing to attend.

9.
Venue should be central and easily
accessible for attendees via public
transport, and one which does not
involve long commute time.
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10.
3
Ambiance & Amenities

11.
Creating the right mood for your event will play a
huge role in shaping the experience for
attendees.
If you are aiming for a casual event, hosting it in a hotel seminar
room might not be the best option.

12.
Check with the venue on amenities covered in the
agreement – from wifi, lighting, sound
equipment to stage setup.
This can help determine if you need to budget for an external vendor
to provide logistics not provided for by the venue.
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13.
4
Food & Catering

14.
Serving food at your event? You can choose to
host it at a venue that does F&B services like a
café or a bar.
If the venue itself does not provide food, but allows you to cater
food, check their terms and conditions. Some venues will require you
to order from the list of caterers they work with.

15.
Reasons for attendee dissatisfaction
with food options
47%
limited choice
21%
not suitable for own
dietary requirements
18%
not appropriate for
the time available
to eat
www.warwickconferences.com/value-satisfaction

16.
Set up a registration form on
your event landing page and ask
attendees about their dietary
preferences, so you can make
the necessary arrangements
with your caterer.
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17.
5
Budget!

18.
Set your budget and look for venues within it.
A common mistake is to set up appointments at potential venues
without checking from the get-go if the venue will be within budget.

19.
Avoid unaccounted expenses.
Remember to check if there are additional fees for the venue’s
amenities, catering, and make allowances if they are not included in
the contract.
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20.
Here are 5types of venues to
consider for your next event

21.
1 CO-WORKING SPACES
are an excellent space to host casual meet ups and
workshop sessions.
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22.
2 CAFES AND BARS
provide a more intimate vibe and easy access to food
and drinks. Ideal for small sessions with a casual vibe.
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23.
3 OFFBEAT VENUES
like an indie cinema or a heritage site, will be perfect
for avant-garde events.
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24.
4 HOTEL SEMINAR ROOMS
AND BALLROOMS
can be chosen for formal events or seminars.
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25.
5 OUTDOORS
Inject a breath of fresh air into your event. Perfect for
nightlife, lifestyle or sporting events.
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soulscape.sg

26.
Want to know more?
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that phenomenal event you have always dreamed of.
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27.
Suling Wong
Produced by
Shilpa S Nath
Original article by

28.
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