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Event Hacks: 5 things to look out for when choosing your venue

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What should you consider when finding your ideal event space? We share the 5 things you need to consider before you seal the deal, and discover 5 trend-setting event spaces you should consider for you next event.

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Event Hacks: 5 things to look out for when choosing your venue

  1. 1. things to look out for when choosing your venue
  2. 2. 49% of event goers agree that a poor venue selection is a bad reflection on their host. www.warwickconferences.com/value-satisfaction
  3. 3. What can you do to make a good impression on attendees?
  4. 4. What can you do to make a good impression on attendees? 5 things
  5. 5. 1 Set the date
  6. 6. When choosing a date for the event, check if it clashes with any major events in your industry. It is typically more expensive to book venues over the weekend, so you might want to consider setting your event on a weekday. Tweet this
  7. 7. 2 Venue Location
  8. 8. Accessibility to your event space is a crucial factor in determining if attendees will be willing to attend.
  9. 9. Venue should be central and easily accessible for attendees via public transport, and one which does not involve long commute time. Tweet this
  10. 10. 3 Ambiance & Amenities
  11. 11. Creating the right mood for your event will play a huge role in shaping the experience for attendees. If you are aiming for a casual event, hosting it in a hotel seminar room might not be the best option.
  12. 12. Check with the venue on amenities covered in the agreement – from wifi, lighting, sound equipment to stage setup. This can help determine if you need to budget for an external vendor to provide logistics not provided for by the venue. Tweet this
  13. 13. 4 Food & Catering
  14. 14. Serving food at your event? You can choose to host it at a venue that does F&B services like a café or a bar. If the venue itself does not provide food, but allows you to cater food, check their terms and conditions. Some venues will require you to order from the list of caterers they work with.
  15. 15. Reasons for attendee dissatisfaction with food options 47% limited choice 21% not suitable for own dietary requirements 18% not appropriate for the time available to eat www.warwickconferences.com/value-satisfaction
  16. 16. Set up a registration form on your event landing page and ask attendees about their dietary preferences, so you can make the necessary arrangements with your caterer. Tweet this
  17. 17. 5 Budget!
  18. 18. Set your budget and look for venues within it. A common mistake is to set up appointments at potential venues without checking from the get-go if the venue will be within budget.
  19. 19. Avoid unaccounted expenses. Remember to check if there are additional fees for the venue’s amenities, catering, and make allowances if they are not included in the contract. Tweet this
  20. 20. Here are 5types of venues to consider for your next event
  21. 21. 1 CO-WORKING SPACES are an excellent space to host casual meet ups and workshop sessions. Tweet this
  22. 22. 2 CAFES AND BARS provide a more intimate vibe and easy access to food and drinks. Ideal for small sessions with a casual vibe. Tweet this
  23. 23. 3 OFFBEAT VENUES like an indie cinema or a heritage site, will be perfect for avant-garde events. Tweet this
  24. 24. 4 HOTEL SEMINAR ROOMS AND BALLROOMS can be chosen for formal events or seminars. Tweet this
  25. 25. 5 OUTDOORS Inject a breath of fresh air into your event. Perfect for nightlife, lifestyle or sporting events. Tweet this soulscape.sg
  26. 26. Want to know more? Be fully prepared with 21 tools and tips for organizing that phenomenal event you have always dreamed of. DOWNLOAD FREE EBOOK
  27. 27. Suling Wong Produced by Shilpa S Nath Original article by
  28. 28. Thanks for reading. Share this if you liked it! :) Share on TwitterShare on Facebook

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