The document discusses how to use Google Docs integration with Alfresco. Key points:
- Alfresco provides document management capabilities while Google Docs enables collaboration. The integration allows using both together.
- To create a document, users login to Alfresco, select "Google Docs Document", fill out metadata, check it out to Google Docs for editing, then check it back in.
- Existing documents can be uploaded to Alfresco and edited in Google Docs by enabling the "Google Editable" aspect.
- Configuration involves enabling aspects in Alfresco share properties and filling account details in Google Docs properties.
Duly OneNoted - Digital Workplace Conference NZ / AU 2017Darrell Webster
A demo-heavy session to get practical examples of how you and your team can use OneNote to work together, alongside the tools you already use within Office 365.
That important thing. That brilliant idea. The time when you need to whiteboard with your team but don’t have one. That meeting when you need at least two people to help take meeting minutes. Those business cards you should capture. That synchronised team knowledge base in your pocket.
OneNote is everywhere, within so many personal and collaborative experiences in Office 365.
Here are the top Google Drive tips and tricks, including:
- Attach Google Drive Files on Gmail
- Keyboard Shortcuts
- Easily Share Photos on Google+
- Save Images on Websites to Google Drive
- Listen to Music Files
- Use Revision History to Avoid Mistakes
- Add Google Drive Apps to Google Chrome
- Download All Your Google Docs in One Click
- Use Google Docs to Create Simple Forms, Surveys, or Polls
- Know When Changes Are Made to Your Google Docs Forms or Spreadsheets
- Use Google Docs to Translate Office Documents to Another Language
This presentation is a part of series of lessons about Google Drive. It has been created for Bridge Pa School. Please go to
http://bridgepatechblog.blogspot.com for more lessons.
I hope this free "cheat sheets" are useful to my customers, clients and friends.
Bill McIntosh
School Vision Inc.
Phone : 843-442-8888
Email : WKMcIntosh@Comcast.net
Duly OneNoted - Digital Workplace Conference NZ / AU 2017Darrell Webster
A demo-heavy session to get practical examples of how you and your team can use OneNote to work together, alongside the tools you already use within Office 365.
That important thing. That brilliant idea. The time when you need to whiteboard with your team but don’t have one. That meeting when you need at least two people to help take meeting minutes. Those business cards you should capture. That synchronised team knowledge base in your pocket.
OneNote is everywhere, within so many personal and collaborative experiences in Office 365.
Here are the top Google Drive tips and tricks, including:
- Attach Google Drive Files on Gmail
- Keyboard Shortcuts
- Easily Share Photos on Google+
- Save Images on Websites to Google Drive
- Listen to Music Files
- Use Revision History to Avoid Mistakes
- Add Google Drive Apps to Google Chrome
- Download All Your Google Docs in One Click
- Use Google Docs to Create Simple Forms, Surveys, or Polls
- Know When Changes Are Made to Your Google Docs Forms or Spreadsheets
- Use Google Docs to Translate Office Documents to Another Language
This presentation is a part of series of lessons about Google Drive. It has been created for Bridge Pa School. Please go to
http://bridgepatechblog.blogspot.com for more lessons.
I hope this free "cheat sheets" are useful to my customers, clients and friends.
Bill McIntosh
School Vision Inc.
Phone : 843-442-8888
Email : WKMcIntosh@Comcast.net
Kathryn Millis, Reference Librarian and Government Documents Coordinator, DePauw University Libraries
Bill Helling, Head of Reference/Local History, Crawfordsville District Public Library
Emily Griffin, Reference/Local History Librarian, Crawfordsville District Public Library
Sharing work materials, whether paper or electronic, has never been impossible, but the difficulties in creating easy access for multiple users while managing version control have made most sharing attempts problematic. The advent of enhanced online sharing helped, and now Google Apps have the potential to transform collaboration. What remains is for us to develop suitable and efficient ways to take advantage of these new capabilities. In this session, learn how an academic library and a public library have experimented with Google Apps to facilitate shared data input, scheduling, and collaboration in the workplace (and beyond it) using Google Docs, Calendar, and more.
A cloud computing solution, it takes a different approach by hosting customer information in Google’s network of secure data centers, rather than on traditional in-house servers that are located within companies.
1
CNET: Google Docs
Gabriela Zeigler
CISP 600
June 27, 2010
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Reviewed by:
Gabriela Zeigler
Reviewed on: 06/27/2010
This paper’s purpose is to review Google Docs and Spreadsheets as Web collaboration tools for
teams. Google Docs and Spreadsheets are a collaboration tools helpful to control content.
The good: Google docs is an intuitive collaboration tool that will help team members to
improve communication, have control over control and workflow collaboration. Google docs is
very flexible to use and it is free to the public. It a great tool for collaboration on documents,
charts and spreadsheets.
The bad: Google cannot protect Google Doc and Spreadsheets from snoopers. If a customer
is sending their documents using a wireless connection in a coffee shop there is a risk of
unauthorized people getting to the content of the documents. Teams that will use Google doc as a
collaboration tool would need to get an account for each member.
The bottom line: Google docs is an efficient, simple, and low cost collaboration tool that
is a must use tool for virtual and face-to-face teams. This collaboration tool is limited to
documents, drawings and spreadsheets collaboration.
3
Review:
Collaboration and Communication
Kroenke (2009) discussed how to use collaboration to improve team communication.
Knowledge workers need to collaborate to manage content and support the decision making
processes in the organization. Further Kroenke (2009) described how structured decisions need
very little collaboration, but unstructured decisions required more collaboration. When
organizations take unstructured decisions, collaboration, giving feedback and iteration, is crucial
to the decision making process. Strategic decisions need a greater level of collaboration. Kroenke
(2009) forecasted that in 2020 that most employees will work at home and most of the
collaboration is going to be digitally.
Collaboration and Content Management
Google docs is a good collaboration tool to give teams control over content. Kroenke (2009)
explained that the success of information systems used to share content will depend on how
much control over the content is needed. Team collaboration without content control might
interfere with team members’ work and with the quality of the end product.
Collaboration and Workflow Control
Google docs as a collaboration tool offer team members workflow control. Kroenke (2009)
argued that when collaborating, teams can gain more control over the content if the collaboration
information system manages the workflow. Google docs offer sequential workflow, because
each user knows and have access to the collaboration in the same sequence that it occurs. Parallel
workflow occurs when the review occurs simultaneously. One way in which Google docs
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c ...
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1. Using Google Docs with Alfresco
Background
The success of Google Docs has been primarily due to the value provided by its collaboration
capabilities. However, what began as a “cool collaboration tool,” generally adopted for better
access to documents, has evolved into a true productivity platform. With the addition of rich
functionality demanded by users, Google Docs has become a viable alternative to traditional
productivity platforms.
The most significant factor in the adoption of Google Docs by businesses has been its ability to
enable collaboration with features such as:
Accessibility for anyone with a modern browser and Internet connection
Sharing via email, exporting, or simply granting access to other users
Real time collaboration that allows users to see updates from other collaborators as
they edit the document
Chatting with collaborators while editing to discuss changes being made.
Ultimately, Google realized that Google Docs could never be a viable alternative to traditional
productivity platforms without more robust capabilities particularly related to formatting
capabilities and reliable mechanisms for migrating content. Consequently, Google has taken the
service a major leap forward with a recent release of features that include:
Document formatting tools such as rulers (for setting margins, indentations, and tab
stops) that rival traditional desktop applications.
Significant improvements in the ability to import documents.
These features are ushering in a new wave of adoption by users who can, and will, use Google
Docs as their primary productivity platform. This burgeoning adoption has expedited the
convergence of Google Docs tools with Enterprise technologies, particularly ECM platforms.
Alfresco and Google Docs
Alfresco provides powerful and massively scalable repository services for the control of critical
information. Google Docs provides a refreshing and empowering user experience for the
creation and development of that information. Both solutions have experienced extraordinary
adoption within the small/mid-market market and both have moved into the Enterprise market
with equal aplomb and success.
The increasing market demand for and adoption of Alfresco and Google Docs has made an
intersection of the two solutions immanent. True to the character of the company and culture
of the community, InfoAxon recognized the need, identified the value, and delivered a solution.
InfoAxon has provided an integration that makes the use of Google Docs seem more natural
than the use of traditional desktop applications. The goal of this document is to introduce you
to the process of using these two solutions together and, thus, experience it for yourself.
2. How to Use the Google Docs Integration
The primary methods of adding content to the Alfresco repository are adding free form text and
uploading existing content. This guide will pay particular attention to the former but will explain
the differences when using the latter.
Creating an Item with the Content Wizard
This scenario will start with using a wizard to create an item. Then you will go through the
typical steps involved with the editorial process using Google Docs.
The Steps:
Login to your Share application
Navigate to a Document Library within a Share Site.
Click on the “Create Content” link.
Select the “Google Docs™ Document” item
Fill out the form presented to you with some content.
3. Save your content item
Go to the “Details” page for your item
Select the “Document Action” called “Checkout to Google Docs”
Notice the message presented below the breadcrumb
Click on the “Google Docs” link in order to edit the document in Google Docs
4. Save the item from the File>Save menu
Return to the Alfresco Share “Details” page for your item
Click on the “Checkin from Google Docs” link under Actions
CONGRATULATIONS! Your content has been created in Alfreso, edited in Google Docs,
and brought back into Alfresco
5. Creating an Item via Upload
Since you will frequently have documents created and you simply want to manage them with
Alfresco, you can also upload your document into Alfresco and edit it in Google Docs.
Most notably, you need to enable the capability for your item by going to the “Details” page for
your item and adding the “Google Editable” aspect.
Configuration Notes
The two configuration files that require modification are:
Share Properties Files
/tomcat/shared/classes/alfresco/web-extension/share-config-custom.xml
Google Docs Properties
/tomcat/webapps/alfresco/WEB-INF/classes/alfresco/subsystems/
googledocs/default/googledocs.properties
Share Properties File
Here, you need to:
Ensure that you have the Google Editable Aspect declared.
<aspect name="gd:googleEditable" />
6. Look for the Google Docs section of the file and ensure that you have the “enabled”
option set to “true”
<enabled>true</enabled>
Google Docs Properties
Here, the primary items of concern are setting “enabled” to “true” and filling in your account
information.