The document outlines two processes: the Revalidation process and the Course and Subject Management process. The Revalidation process follows a five year cycle where units are allocated to a revalidation year. It involves preparation of documentation that is reviewed by a panel. The Course and Subject Management process establishes a course committee and director once a course is approved. It focuses on effective ongoing management of the course through staff development and student support activities.

1. Process Framework
Revalidations follow a regular five year
cycle. Each unit or sub-unit is allocated to
a particular revalidation year within a
Outputs Audience
Reference Information quinquennial cycle.
Revalidation Dean, central
Click here for further details about the
• Academic Office information, documents preparation form: services
Revalidation Information process.
and forms including: CA6. departments &
o Programme Approval Management revalidation panel.
and Review Handbook Course Revalidation Revalidation panel.
o Partnership Handbook document.
o Assessment Handbook Academic Office Chair of the panel
o Handbook for Members of University briefing notes. initially, full panel
Revalidation Panels and Faculty on the
o Handbook for Members of Curriculum Design day of the meeting.
Revalidation Panels in External Course Revalidation Reports on resource Revalidation panel.
Institutions matters from central
o Information for students Process service departments.
• Quality Management and Audit External examiners Revalidation panel.
information reports.
o Module review Revalidation panel Panel members,
o Annual subject monitoring report. Dean, subject unit
o Themed audit co-ordinator, Head
o Academic planning etc. of Faculty
• Course Committee meeting minutes Process Support Administration and
• External examiners’ reports forwarded to CASC.
• Existing course documents, module • Academic Office supports processes Revised revalidation Academic Office
descriptions etc. through: document and a brief and chair of
• Staff Development Unit information o establishment and servicing of paper indicating evaluation panel.
• Centre for Higher Education Practice revalidation panels; amendments.
information o scrutiny of documentation; Chair certifies by Course committee.
• Other central departments which may o provision of reports; signature on the title
contribute include: Access and o monitoring of the implementation of page of final
!
Distributed Learning (Lifelong Learning, conditions of approval etc. document.
CETL and Viewpoints), Library, • Staff Development and the Centre for
Information services, Careers, Planning Higher Education Practice provide
and Governance Services, Physical support to course teams preparing for
Resources, Accommodation, Student revalidation.
Marketing etc. • Faculty must consult with relevant
central departments if provision cannot
be met within existing resource.
o Access and Distributed Learning,
Library, Careers and Planning and
Governance Services etc.

2. Process Framework
Once a course has been approved, a
course committee is formally established
and a Course Director is appointed. The
Course Director works with the course
committee and those designated as
Module Co-ordinators to encourage the
effective management of the course.
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Course and Subject Management process. Outputs Audience
Reference Information Staff handbooks and Academic staff,
• Academic Office information, documents staff training. course directors and
and forms including: external examiners.
o Programme Approval Management Seminar and Academic staff.
and Review Handbook discussion fora
o Partnership Handbook programme,
o Assessment Handbook
Curriculum Design comprising invited
o External Examiners’ Handbook Course & Subject speakers both
• Quality Management and Audit Unit Management Process external and internal
information to the University.
• Staff Development Unit information CETL Reward and Academic staff.
• Centre for Higher Education Practice Recognition scheme.
information Peer observation Academic staff.
• Access and Distributed Learning schemes.
(Lifelong Learning, CETL and National Teaching Academic staff.
Viewpoints) Fellowship scheme.
Process Support University Handbook, Academic staff and
charters, course students.
• Academic Office has an advisory and handbook and
developmental role in relation to all module handouts.
aspects of academic policy, procedures Work experience Academic staff and
and regulations for taught award-bearing guidance (academic students.
provision. staff, students and
• Quality Management and Audit unit
employers).
has responsibility for:
Library Supporting Academic staff and
o Reviewing the quality of taught
Teaching and students.
provision by external agencies;
Research.
o Internal subject and collaborative
Course Approval Faculty, Faculty
provision annual monitoring;
form: CA3. Teaching and
o Internal themed/process audit;
Learning
o Module monitoring;
Committee,
o Institutional audit;
Academic Office,
o Academic Governance (including
CASC, Physical
servicing of Senate);
Resources,
o Student feedback surveys;
Information
Staff/Student Consultative
Services, the
Committees, Student Charters and
Module Office and
student complaints etc.
Student Marketing.
• Staff Development Unit is responsible
for supporting all staff and provides: Course committee Heads of school and
o Academic Induction, pedagogic minutes. academic staff.
workshops, stand-alone modules Staff/Student Course directors,
which contribute towards a Consultative course committees
!
Postgraduate Certificate in Higher Committee. and students.
Education Practice qualification,
course director training and external
examiner training etc.
• Centre for Higher Education Practice
is responsible for implementing aspects
of the Teaching and Learning Strategy
(2008/09-2012/13) in collaboration with
existing departments. It seeks to
provide opportunities for enhanced
pedagogic practice.
• Other central departments which may
contribute include: Access and
Distributed Learning, Library, Career
Development Centre, Student Support
etc.

3. Process Framework
A CA3 form is submitted to Faculty for
consideration and approval when staff
propose to revise content, structure, or
regulations of a course which do not have
substantial implications for resources or the
overall curriculum. Faculty procedures for
consideration of revisions should include
scrutiny by the Faculty Teaching and
Learning Committee or appropriate sub-
committee. The form is forwarded to the
Academic Office following approval.
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programme revisions process. Outputs Audience
Reference Information Course Approval Faculty, Faculty
form: CA3. Teaching and Learning
• Academic Office information, documents Committee, Academic
and forms including: Office, CASC, Physical
o CA3 form which should be used Resources, Information
when it is proposed to revise Services, the Module
structure, content or regulations, Curriculum Design Office and Student
and where these revisions do not Minor Revisions Marketing.
External examiner Faculty, Faculty
have substantial implications for Process reports indicating Teaching and Learning
resources or the overall curriculum.
o Programme Approval Management where changes to Committee and
and Review Handbook the coursework/ Academic Office.
o Partnership Handbook examination
o Assessment Handbook weighting or to the
content of a
module has been
Process Support recommended by
the external
!
Revisions to programmes of study are examiner.
processed by the Academic Office, following
Faculty approval.

4. Process Framework Outputs Audience
The Academic Office is responsible for Course Faculty board, APSC,
standards assurance arrangements with Approval form: ADEC and CASC.
respect to the initial approval and CA1.
revalidation of the University's award- Course Dean and evaluation
bearing programmes of study. Revalidation panel.
Reference Information document.
Click here for further details about the Academic Office Chair of the panel initially,
• Academic Office information, documents Programme Approval process. briefing notes full panel and faculty on
and forms including: identifying key the day of the meeting.
o Programme Approval Management issues, as well
and Review Handbook as standards
o Partnership Handbook and regulatory
o Assessment Handbook matters.
o Handbook for members of University Preliminary Evaluation panel and
Evaluation Panels Comments course planning
o Handbook for Members of
Curriculum Design form: CA7. committee before
Evaluation Panels in External New Course Approval evaluation meeting.
Institutions Process Inspection of Evaluation panel and
o Information for students Resources course planning
• Other central departments which may Form: CA8. committee before
contribute include: Access and evaluation meeting.
Distributed Learning (Lifelong Learning, Reports on Evaluation panel.
CETL and Viewpoints), Library, resource
Information services, Careers, Planning matters from
and Governance Services, Physical central service
resources, Accommodation, Student Process Support departments.
Marketing etc. Report of Panel, Dean, chair of the
• Academic Office supports processes evaluation course or subject
through: panel. planning committee,
o establishment and servicing of Head of Faculty
evaluation panels; Administration and
o scrutiny of documentation; CASC.
o provision of reports; Revised Academic office and chair
o monitoring of the implementation of evaluation of evaluation panel.
conditions of approval. document with
• Staff Development and the Centre for brief paper
Higher Education Practice offer provide indicating
support to teams preparing for amendments.
evaluation. Chair certifies Course planning
• Access and Distributed Learning, approval by committee.
Library, Information services, Careers, signature on the
Planning and Governance Services, title page of final
!
Physical resources, Accommodation, Document.
Student Marketing etc.

5. Outputs Audience
Process Framework
Course and Academic staff and
The Quality Management and Audit Unit Module Handbook. students.
co-ordinates an integrated system of Student Charter Academic staff and
standards assurance and quality and support students.
management and enhancement to support charters.
the University’s Mission and underpin the Studies advice Academic staff and
academic planning process. code of practice students.
and PDP.
The National Prospective students,
Student Survey. parents and academic
staff.
Reference Information Assessment Academic staff.
Handbook.
• Academic Office information
• Programme Approval Management and Curriculum Design Module monitoring Heads of school and
information. academic staff.
Review Handbook Quality Management & Annual subject Faculty and academic
• Partnership Handbook Audit Process monitoring. staff.
• Assessment Handbook Statistical Faculty and academic
• Quality Management and Audit web
information about staff.
pages student
o Includes guidelines on risk re:
progression and
annual subject monitoring. award data.
• Professional statutory and regulatory
Institutional audit Faculty and academic
bodies (PSRB) criteria
Process Support information. staff.
• Employer feedback
Graduate Heads of school and
• Academic infrastructure
• Quality Management and Audit Unit destination. academic staff.
• Staff Development Unit Staff/Student Course directors,
• Centre for Higher Education Practice Consultative course committees and
• Access and Distributed Learning Committee. students.
(Lifelong Learning, CETL and Course committee Heads of school and
Viewpoints) minutes. academic staff.
Course Approval Faculty, Faculty
form: CA3. Teaching and Learning
Committee, Academic
Office, CASC, Physical
Resources, Information
Services, the Module
Office and Student
!
Marketing.