2. AUDITING CONTRACTORS ON SITE
Suggested
Local Inspections: Frequency
What Frequency
Fire Safety Equipment check/in date (Annual) Weekly
All contractors visiting the site should be accounted for in
Emergency Lighting Test Monthly the contractor’s visitor’s book. In addition, any contractor
Fire Drills (Carried out and Recorded) Six Month working on the site should have completed a Contractors
Housekeeping check – no build up of waste etc Daily Safety Conditions and Environmental Awareness form
First Aid Kit – Minimum content Monthly and be aware of any necessary safety rules or instructions for
Certificated ‘First Aider’ (Name/s displayed) As and When the area he will be working in.
Health and Safety Poster/Leaflets (Displayed/Issued) As and When
A Contractors Safety Conditions and Environmental
Risk Assessments in date As and When Awareness notice should be issued to cover the general
Fire Risk Assessment in date Annual requirements for safety awareness but more specific
Accident Book (locked) As and When instructions may need to be given for particular areas or
Security System check (Alarm/CCTV) Daily pieces of equipment. If this is the case the instructions should
Induction – Staff Training carried out As and When be written at the back of the safety guidelines acceptance
COSHH Risk Assessments with Data sheets As and When form. The contractor must sign for receipt of the safety
guideline notice on the acceptance form; it is then to be filed
COSHH Cupboard (locked) As and When
as a record of issue.
Electrical Equipment (listed) As and When
Electrical Equipment PAT Tested if required As and When In some circumstances, particularly working at height or for
Work Equipment (listed) inc PUWER/LOLER As and When protracted periods, the contractor will be required to issue a
Sign and Signposts in correct location and relevant Monthly Method Statement to the Site. The method statement should
Manual Handling (observed) R/A Training completed As and When outline all the work involved and his safety plan to complete
Safe System of Work (prepared and in use) As and When it.
Near misses/Dangerous occurrences Reported/Recorded As and When
Fire/Security Logbook – Signed & Dated Daily
Consultation with Employees (Committee?) 3 Monthly
Contractors on Site (Method Statement – CSC&EAN) As and When Employees have duties too. They should:
Outside Safety Audit carried out – CARs completed Annual
Senior Management Audit – CARs completed As and When Follow appropriate systems of work laid down for their safety;
Insurance Audit carried out – CARs completed Annual Make proper use of equipment provided for their safety;
Co-operate with their employer on health and safety matters;
Hygiene Certificate required? As and When Inform the employer if they identify hazardous handling activities;
Hygiene Certification (Employees) As and When Take care to ensure that their activities do not put others at risk.
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