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UCAS Teacher Training Part 2
- 1. PART 2 • MAKING DECISIONS • APPLICANT RESPONSES • APPLY 2 • A WORKING RELATIONSHIP • REGISTER FOR TELE-EVENTS Security Marking: Public 1
- 2. UCAS Teacher Training: stage 3 MAKING DECISIONS Security Marking: Public 2
- 3. Interviews take place Applicants will be told: • they may have to attend three interviews within 40 working days • they should leave a full day for each interview • there may be clashes • If there is a clash they should ask the provider who invited them second to re-arrange • it may not be possible to re-arrange • they may have to choose which interview to go to: if they cannot attend an interview they will be withdrawn from that choice • If an applicant withdraws from a choice they can apply again in Apply 2 (provided they are eligible and the programme is open) Security Marking: Public 3
- 4. Making decisions • You are responsible for selection and recruitment of trainees – UCAS will make it clear to applicants we are not involved • Decisions must be made within 40 working days of your receipt of an application; interviews must be done within this period • 40 working days excludes week-ends, bank holidays in England and UCAS Christmas shut-down Security Marking: Public 4
- 5. Decisions you can make You can make the following decisions: • unconditional offer • conditional offer: conditions might include degree results, passing professional skills tests, completing classroom observation. NB. a pending interview cannot be a condition • reject • withdraw – you should use this if an applicant has not replied to correspondence or attended interview or if they have asked to be withdrawn • not qualified in English, Maths or Science • not considered Course Full Security Marking: Public 5
- 6. Agreeing School Direct decisions • Successful applicants must be acceptable to and meet the requirements of both the lead school and the accrediting provider • We recommend that School partnerships should formally document, in agreement with their accrediting provider(s) the minimum standards applicants must meet to be considered for the formal offer of a place • The decision on applicants must be a joint decision between the lead school and accrediting provider • Lead schools must establish and follow their own procedure to ensure that the accrediting provider approves the final decision (NCTL policy) • The agreed decision is recorded as a single online action. It can be recorded by either partner, provided both are members of UCAS Teacher Training. Partners will need to agree how to do this. Security Marking: Public 6
- 7. Recording decisions • Either the lead school or accrediting provider inform UCAS of the decision – weblink is the easiest way to do this • UCAS informs the applicant using Track • Accuracy is essential – applicants will be able to view their offer letters or rejection status on Track very quickly after UCAS receives the decision • Once an offer has been made a contract has been made with the applicant Security Marking: Public 7
- 8. Outstanding decisions • Decisions not recorded within the 40 working day period will be rejected by default (RBD) • We maintain an Outstanding Decisions List (ODL) for you to view on Weblink - On demand ODL – this lists all the applications sent to you for which we have not received a decision - Weekly ODL – this lists all of your applicants whose 40 working-day period is up in the next seven days - Confirmation ODL –this lists all your applicants who have accepted conditional offers and for whom confirmation decisions are still required. Security Marking: Public 8
- 9. Ucas Teacher Training: stage 5 APPLICANT RESPONSES Security Marking: Public 9
- 10. Applicants respond to offers • Applicants will get responses from all three choices within 40 working-days • They may receive responses before the 40-working day period is up • Applicants must respond to offers within 10 working days of receiving their final decision • Applicants reply online using Track to accept or decline offers • They can only accept one offer: they must decline any others • They may accept an offer before they have heard from other providers (though are advised to think carefully before doing so). If they do this they must withdraw from the other choices • UCAS updates the system for you to see whether your offers have been accepted or declined Security Marking: Public 10
- 11. UCAS Teacher Training: stage 6 APPLY 2 Security Marking: Public 11
- 12. Applications in Apply 2 • Applicants can only use Apply 2 when they: - have completed Apply 1 - are not holding an offer • They may start using Apply 2 from 2nd January • They make one application at a time: there are no restrictions as to age group or route • For each application they must get a response from the provider within 40 working days • For each application they have ten working days to respond to an offer • They can make as many sequential applications as they want within the time available • Official close October 31st Security Marking: Public 12
- 13. Processing applications in Apply 2 • All processes and timeframes for providers are the same in Apply 2 as in Apply 1 • All applications should be considered on merit; providers should not differentiate between Apply 1 and Apply 2 Security Marking: Public 13
- 14. UCAS Teacher Training A WORKING RELATIONSHIP Security Marking: Public 14
- 15. What we need from you • That you keep your school partnership and training information accurate and up to date • That you use the appropriate systems properly and efficiently • That you give consideration to all applications received while your programmes are open • That you keep to all response and decision timelines • That you give us feedback on how the system is working Security Marking: Public 15
- 16. What we give to you • Access to the full pool of applicant potential • Applicants who are well informed and have made your training programme a considered choice • An efficient online system that is efficient and straightforward to administer • Access to comprehensive and accurate data collection and up to date market intelligence • Transparency and greater certainty to help you manage numbers • The support of a highly regarded national organisation whose sole focus is HEI admissions Security Marking: Public 16
- 17. Any questions? If you have any questions on the presentation or any other aspect of UCAS Teacher Training, please contact our HEI and Training Providers’ Team on 0844 984 1111. They will be pleased to help you. Security Marking: Public 17
Editor's Notes
- The next stage is the critical one of making decisions on each application.
- We do understand how important the interview process is.We also understand that it is time-consuming and that it will be challenging to complete it within 40 working days. We have tried to get the balance right between the needs of applicants and providers. We would ask you to be sympathetic to applicants who may have interview clashes, but do understand that it might not be possible.We have to accept that some applicants may have to make the difficult decision to decline an interview – but they do have two other choices and can have another opportunity in Apply 2.
- You have forty working days to interview and make a decision on each applicant. This starts from when you receive the application.Working days exclude bank holidays, weekends and the UCAS Christmas shut-down, usually just short of two weeks.We know this timeframe is challenging but it is at the top end of what applicants felt was acceptable.
- There are a number of decisions you can make. An unconditional offer means the applicant has met all academic conditions. If they accept the unconditional offer, providers are committed to giving them a place.If you make a conditional offer they are committed to providing a place once the applicant has met all the conditions. Reject – there is the provision for giving a reason for rejection. Applicants really do appreciate this and we would encourage you to use it.Where applicable it is also helpful to withdraw applicants rather than reject, since it helps them understand more clearly what has happened.Course full would be used where there is a slight time-gap between receipt of application by UCAS and forwarding to the provider.
- HEI and SCITT providers make their decisions independently.School direct decisions have to be joint decisions so the process is more complex.Read bullets.
- The decision is the providers but UCAS manages the process.You record the decision and UCAS informs the applicant on Track. You need to make sure you make the correct decision and record all conditions with your offers.Applicants will see the decision almost immediately and once they have received an offer you are obliged to take them so there is no capacity for error.You may send a separate letter to applicants but please make sure that any information on it is exactly the same as that recorded on the system
- The outstanding decision process is designed to help providers meet the 40 working day timeline.You will have ongoing information about the status of applications and a warning when there are only 7 days left.However, you need to be mindful that any applications without replies after 40 working days will be rejected by default. You will not then be able to accept that applicant, except by a new application.
- The applicant then has to respond to any offers they have received. They nay have received one, two or three offers.
- Applicants have 10 working days from receiving their final decision to respond to offers. They can only accept one offer – if they receive more than one they must decline the others. They can accept an offer before they have heard from all their choices – but if they do that they must withdraw from their other choices.Please don’t chase them for responses. They don’t have to do anything until they have heard from all their choices and they will know when their time is up.
- Applicants who have been unsuccessful in Apply 1 or who have declined any offers they have received can try again in Apply 2.
- It opens on 2nd January but applicants will enter at different times depending on where they are in the process.Many will enter Apply 2 much later than 1st January but it means that unsuccessful applicants who have applied early will not have to wait. The key difference from Apply 1 is that they make one application at a time and each is considered sequentially. There is no limit to the number of applications they can make.
- In terms of processing applications there is no difference between Apply 1 and Apply 2Providers may find themselves processing Apply 1 and Apply 2 applications at the same time.You will know from the application form whether an application is in Apply 1 or Apply 2. It should not make any difference. Each application should be considered on its merits.
- UCAS Teacher Training is looking forward to a long and positive relationship with all providers of postgraduate teacher training.
- There are likely to be around 1,000 training providers using the system in the first year- lead schools, HEIs and SCITTs.As we have indicated in the presentation there are some things we need from you. Here is a summary of them. We understand some parts of the process are challenging – perhaps particularly the timelines – but if the process is to work for everybody, we need everybody to play their part. This is the fist year of a new system and we have owrked hard to get things right. But it is very difficult to know how some thigns will work in oractice. We will review and evaluate throughout the first year and will make changes if they are necessary.Please do tell us about what works well and what doesn’t.
- We are confident this new system will realise significant benefits for providers and applicants.This is a summary of them We think they are significant.We are confident they will lead to a better match of applicant to teacher training course.Ultimately it can lead to even better quality entrants to the teaching profession.
- We have tried in this presentation to give you the information you need to know to get started.However, you may still have many questions or might like the opportunity to talk to other training providers about how they are handling the work.We have therefore planned four tele-events where you can ring in to talk to UCAS Teacher Training staff and other providers. We hope many of you will take this opportunity. Please go to the web address given to book. If these four events get booked up we will add some more.We look forward to talking to you.