This document provides information about field work requirements for social work programs at ICA. It outlines the placement duration, nature of activities, use of field work journals, evaluation process, and tips for a successful field work experience. Key details include a minimum of 25 days for BSW and 45 days for MSW, supervision by an allotted social worker, maintaining a daily journal, and internal and external evaluations based on theoretical application, problem identification, and regular attendance. Contact information is provided for queries about field work placement and requirements.

1. 1
Objective:
Brief Introduction of ICA & IGNOU
Learning Activities & Methodology.
University and Study Center’s (PI) Rules & Regulations.
Operation Calendar.
Other Information.

2. 2
Open & Distance Learning (ODL)
Is an arrangement to enable a person to learn at the time, place and pace
which satisfies their circumstances and requirements.
Opening up opportunities by overcoming barriers that result from geographical
isolation, personal or work commitments or conventional course structures
which have often prevented people from gaining access to the training they
need.

3. 3
Myths and Misconceptions about ODL
Mode:
Distance learning is easy and does not provide challenges.
Earning the degree is easy and its not serious learning.
Less interaction with the faculty.

4. 4
First Partner Institution of
Indira Gandhi National Open University in Nepal
PI Code: 9602
International Center for Academics
College of Distance Education and Online Studies
4

5. 5
About ICA:
First Partner Institution of IGNOU in Nepal.
Launched IGNOU programs in 2002.
Pioneer institution in distance mode of education.
Center is approved by the Ministry of Education, Government of Nepal.
Offers more than 43 courses.
Member of Asian Association of Open University (AAOU)

6. 27th AAOU Conference, Islamabad, Pakistan
Paper on “Application of ODL in Management Science”
presented by ICA Learner Mr. Prakash Bhandari

7. Our Track Record:
8 University Gold medalists.

8. 8
Our track record: Contd...
Best overseas Partner Institution in 2010 & 2013 among
82 Partner Institutions in 43countries. Gold Medal and Citation was provided to
ICA on the 22nd and 26th Convocation of the University.

9. 9
Our track record: Contd...
Awarded best “Business School” in Distance Mode
By: New Business Age, 2013

10. 10
About IGNOU: The People’s University
World’s largest University (More than 4 million learners worldwide)
Offers 1500 courses.
Awarded “ Excellence for Distance Education Materials” by Commonwealth of
Learning (COL), Canada.
82 international study centers (Partner Institutions) in 43 Countries & 3000
study centers in India.
Internationally acclaimed degree.
The visitor of the University is the President of India, and is the highest
authority of the University.

11. 11
Functions of ICA (PI:9602):
Pre–admission counseling.
Organizing induction for newly enrolled learners.
Distributing self learning materials.
Organizing academic counseling sessions (Theory).
Providing library facilities.
Handling of assignments (receiving and returning after evaluation).
Facilitating resources for Projects/ Dissertation

12. 12
Terminologies to be Familiar With:
January Session and July Session.
Books: Self Learning Materials.
TMA : Tutor Marked Assignment.
TEE: Term End Examination.
PI: Partner Institution.
PI Code: 9602
Hall Ticket: Admit Card.
• Program Code: MSW
• Course Code: MSW-006
• Course Title: Social Work Research
• Will be Used in: Academic Counseling Routine, TEE
Routine, Hall Ticket, Re-Registration and etc.

13. 13
Credit System:
Each credit amounts to 30 hours of study comprising all learning
activities. Thus, a six credit course involves 180 hours.
This helps the learner to understand the academic effort one has to
put in, in order to successfully complete a course.

14. 14
Instructional System
Self Instructional Printed Study Material.
Face- to- Face Counseling session
Counseling through e-mail and Skype
IGNOU Online :
e-GyanKosh
Education Broadcast
Library, E-Resources
• E-Learning:
• Online Study Materials
• Real time chat with the counselor
• Screen casts

15. 15
Academic Counseling Sessions:
AKA: Classes
Are not regular like traditional University. It is mostly conducted on Saturdays
or on weekdays generally after office hours.
Fulfilling queries, problems, doubts etc.
Presentation/ Group Discussion/ Activity Solving

16. 16
Academic Counsellors
AKA: Teachers/ Faculties
Academic counselors or facilitators comprises of pure academicians and
professionals from the Industry.
.

17. 17
Continued:
Once the academic counseling routine has been declared on the website:
Notification via: E-mail, SMS and Telephonic Calls
Only once before session commencement
Follow the schedule
Incase of Cancellation of academic counseling sessions on Saturdays, it will
be conducted on Weekdays generally after office hours.

18. 18
Evaluation System
Continuous Evaluation from Assignment (TMA)
Term End Exam (TEE)
Project Work (MSWP-001 for MSW)

19. 19
Assignments
A compulsory component.
Referred as: Tutor Marked Assignments (TMA).
They carry 30% weight-age towards the final grade.
Helps learners prepare for the final term-end- examination.
Assignments are provided by University which can be downloaded from the
website : http://webserver.ignou.ac.in/Assignments/index.htm
Assignments are evaluated by University approved evaluators.
Submission of Assignments is mandatory for appearing in term-end-exams.

20. 20
Submission of Assignment
For Jan Session: 1st - 30th April
For July Session: 1st - 31st October
Strictly follow the above deadlines.
Learners outside Kathmandu:
Can send the assignment by courier to the study center
Retain the courier receipt to produce in future, incase of any discrepancy
Collect the Acknowledgement slip after the submission of assignment.

21. 21
TERM END EXAMINATION (TEE)
Term End Exams (TEE) are held twice a year, i.e. June & December.
TEE is evaluated on 70%.
Learners will be free to appear at any of the exams provided that the minimum
period of study prescribed for the relevant course/ program has elapsed.
TEE are held under the overall supervision of Indian Mission at two
examination centers in Nepal i.e. : Biratnagar (9601) & Kathmandu (9602)
Learners intending to appear for TEE are required to fill up the examination
form & submit the same to PI.

22. 22
TEE: Continued
Students should make sure that he/ she has opted/ pursued and paid the full
course fee and examination fee for the course they intend to appear.
The results are published within 3 months
Please remember that filling up and providing the TEE form is your
responsibility. The center will only remind you once.
Learners are issued Hall Ticket/ Admit Card for TEE from the University.
It may be downloaded from website.
Enrollment card and Hall Ticket is to be carried at the Examination Hall.

23. 23
Eligibility to attend TEE
Submission of assignment
Opted & perceived prescribed course
Submission of examination form
Clearance of all dues

24. Grading System
A = Excellent- 80% and Above
B = Very Good- 60% to 79.9%
C = Good- 50% to 59.9%
D = Satisfactory 40% to 49.9%
E = Unsatisfactory- failing

25. 25
Re-Registration
Re-Registration: When a student on roll applies for continuing his studies for
the next semester/ year (session), it will be called “re-registration”. Usually, It is
done two months prior to the examination.

26. 26
Other information that you should know
Transfer Facility: Learners can seek transfer to any of the 82
international study centers in 43 Countries & 3000 study centers in
India by paying transfer fee as prescribed by the University and
fulfilling the necessary requirements.
Other Services: Learners can seek other services like submission of
TMA, project/ dissertation from any IGNOU centers by paying Value
Added Service Charges as prescribed by University only on special
conditions.
Change of program not allowed.
26

27. 27
Refund of fees
Non-refundable under any circumstances. It is also not adjustable
against any other program of this University.
However, in cases where University denies admission, the
program fee will be refunded.

28. 28
Means of Information:
Program Guide/Prospectus
Website : www.ica.edu.np
E- mail :support@ica.edu.np
SMS Alert Service:
Notice Board
Telephone: 4445540,4413104,2042289
Online Contacts:
Facebook: facebook.com/ignouatica Skype: support@ICA

30. Field Work
3/23/2015
• refers to structured placement which might fit into the
interest and aptitude of both the students and the agency.
• an opportunity to relate theory into practice
• a time based activity conducted for the fulfillment of the
academic course (here BSW/MSW)
• process of learning by doing

31. Field Work Tips
3/23/2015
• Know your limitation
• Know the limitation of the agency
• Use the journal meaningfully
• Attendance at field work
• Attendance at field work conferences

32. Field Setting
3/23/2015
1. Health settings
2. Correctional settings
3. Civic Administrations
4. Education settings
5. Vulnerable groups
6. Community Services
7. Palliative care centers

33. How to start with…
3/23/2015
• select an agency for field work based on your area of
interest
• receive an approval from the agency…ICA could provide
you a recommendation letter in case if agency demands
• write an application and send it to socialwork@ica.edu.np
requesting for an allotment of field work supervisor
• An authorization letter would be sent to the learner via
email once s/he is allotted with the supervisor. The letter
must be signed by the supervisor after the completion of
field work journal

34. Sample (Authorization Letter)
34

35. Field Work Supervisor
3/23/2015
• Field work is supervised by a professionally qualified social worker
• Study centre allots the supervisor upon request
• The supervisor once allotted will be valid for a year
• Renewal for extension could be done with mutual consent between the
supervisor and the learner…certain supervisory charges must be paid if the
task could not be completed within stipulated time frame of a year
• Deadlines for field work journal submission must always be followed in
accordance to operational calendar

36. How to start with…
3/23/2015
• start the field work once you are allotted with field work
supervisor
• field work must always be done under the regular guidance of
allotted supervisor
• field work updates must always be communicated to your
supervisor
• supervisor’s guidance must always be taken seriously and
incorporated in your field work

37. Placement
3/23/2015
• BSW - 25 full working days of the agency
• MSW - 45 full working days of the agency
• organizational timings - 9-5, 10-5 (as per the organization’s
mandate)

38. Nature of Social Work Process
3/23/2015
• Use of methods of Social Work: Case Work, Group Work,
Community Organization, Social Action, Social Research and Social
Welfare Administration
• Plan, organize, analyze and evaluate activities
• Apply theory into practice
• Learn and practice social welfare programs in social welfare
organizations

39. Use of Field Work Journals
3/23/2015
• Learners are expected to write their daily field work reports.
This is where field work journals are used.
• are recommended to draft the report in a note book and then
make its fair copy in the field work journal. This is very
important as the journal is one of the components used for
the evaluation of the field work.

40. Field Work Journal Format
3/23/2015
• Introduction: must write it once you start with anything new like:
first day at field, visit to new agency, start up with new programs, etc
• Objectives of the day
• Activities in brief
• Observation and Analysis
• Learning Experience and Theoretical Application
• Plan for next day

41. Field Work Journal
3/23/2015
• Field work journal must always be checked by your allotted
supervisor on regular intervals
• The journal format must always be followed
• Observation and Analysis and Learning Experience and Theoretical
Application are the most important sections. More focus must be
given to them
• The completed journal must be verified and approved by concerned
supervisor and Social Work Program Coordinator at ICA
respectively before submitting finally in the library Approval
Sheet.docx

42. Evaluation
3/23/2015
• It is a constant process
• There are two formal evaluation – Internal Supervisor (50%
weightage) and External Evaluation (50%)
• Agency and its variation would be considered during
evaluation
• Willingness to learn, ability to relate theory and relation with
clients would be considered

43. Contd…
3/23/2015
• Application of theory into practice
• Regularity and punctuality in field and submission of field
work journal

44. Internal Field Work Evaluation
3/23/2015
• Understanding the agency and its working issue: 3 marks
• Problem Identification and Planning: 5 marks
• Activities Undertaken: 10 marks
• Theoretical Application and Learning: 10 marks
• Journal/Report Writing: 17 marks
• Attendance in Field Work, ICs and GCs: 5 marks

45. Further Queries
3/23/2015
Rupesh Shrestha
Social Work Program Coordinator
ICA, Kathmandu
Ph: 9841 535 222
Available in ICA
Every Saturday (12:00 - 15:00 hrs)