The document discusses the updates and improvements in the degree audit and transfer articulation process at UNT, including new staff members and the implementation of a Transfer Equivalency System (TES) to streamline course equivalency information. It also addresses changes in the returner process for students and outlines procedures for dealing with second bachelor's students and transcript submissions. Additionally, it notes the registrar's efforts to identify course duplications and emphasizes the importance of timely submission of official transcripts.

1. Degree Audit StaffDavid Meek, Degree Audit Systems ManagerBilli Gravely, Degree Audit CoordinatorNew Staff: Indra Bhagat, IT Specialist ISabina Hernandez, IT Specialist I

2. Transfer ArticulationQuestion was raised about certain Core classes coming from some Texas two year schools articulating as TRAN 9Txx (no rule in the table for the course)This was due to our getting behind in updating transfer articulations for two year schools in TexasNew courses were added by these schools, but rules were not added to our tables

3. Transfer Articulation (cont’d)We now have added two new staff members, and we will be updating our articulationsWe are establishing a timeline for updating our schools in the transfer articulation tablesPrimary feeders: every yearEtc.

4. Transfer Articulation (cont’d)Transfer GuidesWe have been working on these for several months, with your helpThe guides are based on Texas Common Course Numbers in relation to each UNT degree program:University CoreCollege/Degree RequirementsMajor/Program RequirementsAdditionally, Four Year Plans are being developed for each of the guides (from the TCCN perspective)We are getting close to the point where we will start posting these guides on-line

7. Transfer Articulation (cont’d)New: Transfer Equivalency System (TES)UNT has purchased a license to this on-line systemTES allows us to find course equivalency information in a streamlined & automated fashionIt also goes out and finds changes in course descriptions, as well as adds/deletes in course catalogs at transfer schoolsThis data will eventually be synced back into the DARwin transfer articulation rules

9. NCAA ProcessingWe have been working to prepare new encoding that will calculate the key NCAA certification elements for student athletes:1.8/1.9/2.0 GPA standards40%/60%/80% standards6/18/24 standardsAs of this week, we now have an established project plan with a schedule for testingPrimary testing will begin this Fall, with key testing to occur after Fall grade reporting

10. Returner ProcessQuestion regarding Returner process:The term we are now using is ‘Returner’ as opposed to ‘Readmit’Student does fill out admission paperwork, but we consider all Formerly attending students to still be ‘Continuing’ for paperwork/app processingThe process “updates their status” back to ActiveDifference between in-person vs. online appOnline app takes at least 72 hours to be receivedIn-person app is received same-dayIn special circumstances, could be started same-dayIncomplete apps are held and not processed

11. Second Bachelor’s StudentsQuestion was raised about this processOnce Registrar’s Office is notified by the Graduate School that a newly admitted 2nd Bachelors student has data to enter, we place the student in line for entryAll available transcripts are enteredFor dealing with issues on 2nd Bach students:If the transcripts are not in imaging but the student was fully admitted, contact the Grad SchoolGive them some time for imaging processingIf the transcripts are in imaging, contact RegOff

12. Sealed Envelopes – Official TranscriptsThe Registrar’s Office accepts any Official transcript, even if the sending institution had previously sealed the transcript in an envelopeThe student or an advisor can remove it prior to submitting it to the Registrar’s OfficeThis would allow for making a personal copyKey point: Admissions/Registrar needs to receive the original Official transcript as quickly as possible after the transcript is produced

13. DuplicationsGeneral info:The Registrar’s Office runs a report at least once per semester to locate course duplicationsThis report finds duplications based on course identities on native UNT registration, and from transfer credit after it moves from DARwin into EISThere are certain scenarios that the report will be unable to find/connect:Special Problems/Topics where the topic repeated; identical but non-equivalent courses; transfer courses left as TRAN9T**; and various other situations

14. Duplications (cont’d)Therefore, except on extremely straightforward dups (ENGL 1310/ENGL 1310), you may choose to go ahead and submit a dup form as a backup to insure the dup is identifiedAlso, since the process only runs once or twice a semester, if a student has a dup that could impact academic status (such as new transfer work), you may want to go ahead and get the form in so that the status is updated immediately