The Summer Food Service Program (SFSP) provides free meals to children in low-income areas during the summer. This document outlines the program details for Orange County Public Schools' SFSP in 2014, including dates of operation from June 9th to August 1st, with no service June 30th to July 4th. It describes meal requirements, site types, responsibilities of staff, record keeping, food safety, and other logistics to ensure compliance with federal regulations. Site monitors will oversee daily operations and ensure accurate documentation is submitted to accountability managers for reporting.

1. Food and Nutrition Services Department
Summer Food Service Program 2014

2. Agenda
Program Overview
• Purpose of the program
• Dates of operation
• Site agreement deadline
• Types of sites
• Central kitchen locations
• Job responsibilities
• Meal requirements
• Civil rights requirements
• Field trips
• Food safety
• Leftovers procedure
• Visits, reviews, and audits
• Recordkeeping requirements
• Media requests
• Training verification
• Questions

3. Purpose of the Program
The Summer Food Service Program (SFSP) was
established to ensure that low-income children
continue to receive nutritious meals when
school is not in session.
Free meals, that meet Federal nutrition guidelines, are provided
to all children at approved SFSP sites in areas with significant
concentrations of low-income children.

4. Dates of Operation
Start Date: Monday, June 9th 2014
End Date: Friday, August 1st 2014
Please note: No meal service at OCPS school sites between
Monday, June 30th and Friday, July 4th

5. Site Agreement Deadline
The site application deadline is
Friday, May 2nd 2014
Site Agreement: https://mealapps.ocps.net/lfserver/SiteAgreement

6. Types of Sites
Open Sites
• If a site is located in a needy area (where ≥ 50% of the children residing in the area are eligible for
free or reduced-price school meals, and meals are made available to all children in the area on a
first-come, first-serve basis, these sites are considered open.
Open Restricted Sites
• On occasion, a sponsor that would normally operate an open site –meaning initially open to
broad community participation – must restrict or limit the feeding site’s attendance for reasons of
space, security, safety, or control. These types of sites operate as open restricted.
Closed Enrolled Sites
• These types of sites are open only to enrolled children or to an identified group of children, as
opposed to the community at large. They are usually established where an identified group of
needy children live in a "pocket of poverty;" identified low-income children are transported to a
congregate meal site located in an area with ≤ 50% eligible children; or a program provides
organized activities for a specific group of children.
Please note: OCPS schools need to select either the open or open restricted site option.

7. Central Kitchen Locations
Edgewater High School
Oakridge High School
East River High School
Evans High School
Jones High School
Ocoee High School
Winter Park High School
Please note: Sites with less than 50 participants will be required
to pick up their meals at their assigned central kitchen location.

8. Central Kitchen Contacts
• Evans HS – Will Ramirez
Phone: 407-522-3400 x2540
Email: william.ramirez@ocps.net
• East River HS – Sharon Rouse
Phone: 407-956-8550 x6332725
Email: sharon.rouse@ocps.net
• Jones HS – Dontaye West
Phone: 407-835-2342
Email: dontaye.west@ocps.net
• Oakridge HS – Brian Allgood
Phone: 407-852-3200
Email: brian.allgood@ocps.net
• Ocoee HS – Nancy Brumbaugh
Phone: 407-905-3005
Email: nancy.brumbaugh@ocps.net
• Winter Park HS – Willie Wright
Phone: 407-622-3205
Email: willie.wright@ocps.net
• Edgewater HS – Charlene Michelman
Phone: 407-835-4900 x6062226
Email: broadus.michelman@ocps.net

9. Job Responsibilities
Field Manager
• Check on-site operations to ensure that site staff maintain records
• Ensure the program operates in accordance with state requirements
• Visit all sites within the first week of food service operations
• Review food service operations of all sites within the first four weeks of
operation
• Prepare reports of visits and reviews
• Report unresolved or critical issues to the sponsor
• Revisit sites, as necessary
• Suggest corrective actions for problems encountered
• Ensure that sites take corrective actions
• Conduct on-site training, as necessary

10. Job Responsibilities
Accountability Manager
• Check accuracy of reports submitted from sites
• Prepare weekly summaries
• Provide ongoing training for Site Monitors, per recordkeeping requirements
• Determine need for corrective action
• Review the meal counts submitted by sites for unusual meal count patterns
• Assist with Central Kitchen responsibilities, as needed

11. Job Responsibilities
Site Monitor
• Visiting sites daily
• Review all required documentation at the site level to ensure its accuracy
• Review all site serving times, making any necessary changes
• Provide all sites with materials, thermometers, and documentation for
proper recordkeeping
• Identify and implement any needed training
• Deliver completed paperwork to Accountability Manager, on a daily basis
• Adjust meal count deliveries based on site attendance, and convey
changes to Central Kitchen Manager as soon as fluctuations occur

12. Job Responsibilities
Site Supervisor
• Serve meals
• Clean up after meals
• Ensure safe and sanitary conditions at the site
• Ensure the safety of food, and comply with local health and safety standards
• Receive and account for delivered meals
• Ensure that children eat all meals on-site
• Take accurate meal counts at point of service
• Complete daily paperwork and ensure its accuracy
• Communicate any needs, questions, or concerns with Site Monitors

13. Meal Requirements
A maximum of TWO types of different meal
services may be chosen.
Breakfast
Lunch
AM snack
PM Snack
All meals are unitized, meaning they are packaged, delivered,
and served as a unit. Children are required to take all meal items.
Monday breakfast items will be shelf-stable,
as they are delivered Friday morning of the previous week.

14. Meal Requirements
Requirements for meal service:
• Serve the same meal to all children, but accommodate
children with disabilities
• Ensure that children eat all meals on-site
• Serve meals during the times of meal service submitted on the
Site Agreement
– The State agency must approve any changes in meal service times
Please note: If a change in meal time (or number of meals) is
necessary, the site is required to submit a request to their
Central Kitchen immediately and wait for approval before the
time or meal count change is allowed.

15. Meal Requirements
Sample two-week cycle menu:

16. Civil Rights Requirements
• Display in a prominent place at the site and in the sponsor's
office, the nondiscrimination poster developed by the USDA
• Make reasonable efforts to provide information in the
appropriate translation concerning the availability and
nutritional benefits of the program
• Make program information available to the public upon request
• Include the nondiscrimination statement, and instructions for
filing a complaint, in their public release and in any program
information directed to parents of participants and potential
participants
• Ensure that meals are served to all attending children,
regardless of their race, color, national origin, sex, age, or
disability
• Ensure that all children have equal access to services and
facilities at the site regardless of race, color, national origin, sex,
age or disability

17. Field Trips
Because sponsors notify State agency of field trips that
affect the time or location of meal service,
sites MUST send an email to FSSummer@ocps.net
at least two weeks in advance.
Your email should include the following information:
• Who: Site name
• What: Field trip
• When: Date of field trip
• How: Do you still require meal service? Which meal(s)? How many meals
are needed?

18. Food Safety
Ensure that site staff adhere to all guidelines
regarding safe food handling and personal
hygiene, to prevent foodborne illness
Please note: Temperature logs for receiving, storage, and serving
of meals are required to be completed by trained staff at all sites
– whether an OCPS employee or community partner.

19. Leftovers Procedure
• Site Monitors will be tightly monitoring Site Supervisor
reports on the number of attending children vs. the number
of delivered meals, to minimize waste and cost.
• Extra meals are NOT reusable and MUST be discarded, per
local health department regulations.
Please note: The attendance at sites will probably fluctuate
during the duration of the program. Site Supervisors should try
to anticipate certain fluctuations in attendance and make
arrangements in advance to adjust orders.

20. Visits and Reviews
Pre-Operational Site Visit
• Conducted before sites begin operations
• Ensure that the sites have adequate facilities to
provide meal services for the number of
children expected to attend
Site Visits
• Ensures that the food service is operating
smoothly and that any apparent problems are
immediately resolved
– Site visits during the first four weeks of program
operations
– Site visits throughout the summer

21. Visits and Reviews
Site Review
• Determine if the site is meeting all the various
program requirements
• Observe a complete meal service from
beginning to end
– This includes delivery or preparation of meals,
the meal service, and clean up after meals
• Take prompt action to correct any problems
– Follow-up on problems found in previous
reviews and inspections by the health
department
– Document that corrections were made

22. Audits
Florida Department of Agriculture
• State monitors make unannounced visits to sites to
ensure compliance with state regulations.
Noncompliance may result in reclaimed meals.
Florida Department of Health in Orange County
• Health inspectors make unannounced visits to sites to
ensure compliance with local health and sanitation
regulations.

23. Recordkeeping Requirements
• USDA requires all SFSP sponsors to document all
meals served to children.
• Site Monitors will make site visits daily to verify the
completion, accuracy, and timeliness of
recordkeeping.
Please note: Noncompliance may result in reclaimed meals and
loss of a site’s summer food service program.

24. Media Requests
Per district policy, all media requests MUST be
approved through the proper channels PRIOR
to allowing media coverage.
For information regarding media requests,
please contact your Central Kitchen.

25. Training Verification
Click here to certify that you have viewed this
training presentation in its entirety and have
a general understanding of the OCPS-
sponsored Summer Food Service Program.
Please note: Training is required for all OCPS-employed
summer staff and community partners summer staff

26. Questions?
Please contact
FSSummer@ocps.net
with any questions or concerns