Talent Maximus provides payroll outsourcing services including payroll processing, tax compliance, and reimbursement management. They have over 100 clients across India in various industries. Their services are supported by a proprietary payroll application, robust IT infrastructure, and dedicated teams for compliance, software development, and customer support.

1. Payroll Processing

2. About Us – people Professionals with management experience in HR & Payroll services Skilled and Trained manpower with strong process & Quality capabilities. Dedicated compliance team to ensure adherence to statutory obligations. Offices across 6 locations; service employees across 200 locations Confidential

3. Resources & Facilities Robust IT infrastructure with tested DRP/BCP Proprietary payroll engine capable of handling Multi client, complexities and vertical needs Scalable infrastructure Tested Migration tool kit to migrate complex payroll data & Process In house software development team to support customization of the application & reporting Query management handled through web and helpdesk – capacity to handle Pan India needs Confidential

4. Capability, clients and services Currently Processing around 1,10,000 payroll records Have #102 prestigious customers pan India Have SIFY, Tech Pacific(Ingram Micro), Axis Sales, HSBC Data Centre, Wockhardt, Arvind Brands, Levi’s, Adidas, Thomson Holdings, NDTV, FLSmidth…Blue Chip clients Managing complex corporate needs – manufacturing to Service Industry- managing diverse demands backed with reliable delivery Confidential

5. Services Offered Payroll & Benefits Management Payroll Processing Reimbursement Processing Tax Processing Compliance processing related to PF, ESI, PT and LWF Web based delivery model Retiral Management – Gratuity & Superannuation Staffing solutions Post Recruitment Support Employee Salary Administration Confidential

6. Business Vision Confidential To provide error-free service delivery to clients as committed, leveraging on technology and Process Discipline through an exceptionally low- cost business-model

7. Process Flow Confidential Client HR & Admin. Finance Employees Talent Maximus Pre-process Process Post process Related to Employee Employer Statutory INPUT PROCESS OUTPUT

8. Process Flow - Inputs Confidential SET UP - MASTERS Employee Master Data Salary Master Data Transactions Data Loans & Advances Data Reimbursements Data IT declarations YTD Data REGULAR - INPUTS T & A Inputs Employees Additions & Deletions details Salary Revisions, Promotions etc. Bonus, Performance Bonus, Incentives etc. Reimbursements Claim Forms / Details Loans & Advances TDS – Declarations Other Misc. Earnings & Deductions Any Other Special Instructions

9. Process Flow - Steps SET UP - MASTERS Client Master Creation Pay Group Creation Unit Master Creation Pay Components & logic Mapping pay components to Tax Employee Master Creation Salary Master Creation Loan Master Creation YTD Updation T & A Input for Dry Run Dry run Process Final validation & sign off Confidential REGULAR - Process Pre-process Data validation Importing T & A Inputs Reimbursements Loans & Advances Final Settlement Process Pay Roll & Reimbursement Post-process Validation Pay Reports Statutory Reports Client Feedback Confirm process

10. Process Flow - Output Employee Pay slip IT computation FBP balance L & A balance Confidential Employer Pay register Variance Report Pay mode Advice Salary JV Loan Register Statutory P F E S I Prof. Tax Income Tax L W F ‘ ‘ ‘

11. Process Flow – System Architecture Confidential

12. Key Features of the Application Confidential Setup Masters Company Setup Pay Group Setup Employee Master Setup Employee Salary Master Setup Reimbursement Master setup Earnings Setup Deduction Setup TAX Setup Loan Setup Transaction Import facility T & A updation Advance entries Reimbursement claims updation Tax Declaration updation Master Changes updation Adhoc earnings / deduction updation Process Pay roll Process - First Cut Pay Roll Process - Final Confirm Process ‘ ‘

13. Compliance Activity Chart Confidential Preparation of challans Validation with register Submission of challans to Client Preparation of monthly returns Submission to Client Preparation of Form 3A and 6A & forwarding to client INPUT EPF Register PT Register ESIC Register Preparation of challans Validation with register Submission of challans to Client Preparation of Half yearly returns and forward to Client Preparation of challans Validation with register Submission of challans to Client Preparation periodical returns as applicable A

14. Compliance Activity Chart – Due Dates Confidential Monthly Remittance Returns DUE DATES EPF – 15th of every month ESIC – 21st of every month PT – 10th of every month LWF – 25 th of every month / monthly recovery EPF – 25th of every month ESIC – Half yearly (April to September on Nov’11th; October to March – May’11th ) PT – Monthly / Half Yearly LWF – Monthly/Half Yearly/Annual A

15. Web Based Services Employee can view the following details through Web: Employee Master details with salary master Pay Slips Tax Computation Reimbursement Slips FBP Allocation Template Reimbursement Claims Submission Tax Investment Declaration Template Tax Calculation Template Web based query module personalized for every employee Employer admin can view: CTC Register Pay Register Input tool Confidential

16. Migration Activity Validation of output with client pay register Revert client for any variance / clarification Collection of Inputs for Parallel Run Completing Parallel Run Forwarding to Client for validation Getting Feedback from client Communication to client - “Ready to Live Process”

17. Project Implementation Plan Confidential

18. Confidential Sign off Migration Process – Dry / Parallel / LIVE Run Understanding current process and Rationale / Logic Master Setup – Client / Employee /Salary Internal validation/ Client Validation & approval Migrate YTD data of E & D, Perks and TDS Collection of previous months inputs & complete Dry Run Process. Internal Validation / Client validation & approval Collection of Parallel month inputs & complete Parallel Run Process. Communication of readiness of Live Process

19. Confidential SCHEDULE – Migration Activities Days 1 2 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 2 1 1 Study / Analysing the existing pay, reimbursement & compliance process 2 Study / Analysing the existing pay patterns, Logic & Rationale 3 Forwarding templates for collection of inputs & YTD details 4 Data Collection - Employee Master & TEC / Salary Master 5 Data Collection - Reimbursement Master & Reimbursement Register 6 Data Collection - Investment Declarations and YTD Salary Details 7 Data Collection - Previous month Pay Register along with monthly input 8 Master set up / Data import into system 9 Internal validation of Master Data & YTD Data 10 Payroll Dry Run Process 11 Validation of processed Dry Run Output with HDPI Final Pay sheet 12 Technical modification / fine tuning in tMI processing system 13 Income Tax processing and validation 14 Communication to HDPI on readiness for Parallel Process

20. Rule Book Client details Client & Vendor Contact’s details along with deliverables & TAT’s Pay Components Logic & Rationale Process Flow (Pay process, Reimbursement & Final settlement) Pay Process activities (Monthly & Yearly) Reimbursement Process activities Final Settlement Process activities JV Process Reports Delivery schedule Escalation Matrix Tracking Mechanism for changes implemented Confidential

21. Error Tracking Mechanism Errors are identified at the time of first level validation on the following basis: Data Entry Error Pay Process Error Income Tax Process Error Settlement Process Error Any other Errors identified at the time of client validation Confidential

22. Quality & Process Infrastructure Confidential QUALITY Review, testing and quality audits at predefined points Process description at micro level Identification of continual process improvements Process to define a process PROCESS Tested migration methodology Process designed to assist Process Re-engineering Processes for varying complexities Templates to support the process definition Predefined quality management processes (reviews, audits, testing, etc.)

23. Quality Commitments Confidential 100% accuracy for all transactions 100% audit during the transition period Statistical sampling methods during production Compliance ensured through internal audits Best practices deployment and knowledge management

24. IT Security Confidential Switched Network /VPN IDS/ISA/FORTI GATE /Cisco Pix Network Security with 3DES Dual / Quad Core processor server with hardened platforms on Raid 5 High end Intel based desktops with windows XP operating system Proprietary payroll application with VB and Oracle as a development platform High end web server configured for Employee Self Service (ASP.Net – Oracle)

25. Confidential Data Center - Chennai

26. Sample Screen Shots Confidential

27. Sample Screen Shots – Employee Master Confidential

28. Sample Screen Shots – Opening Balance Confidential

29. Sample Screen Shots – Salary Input Confidential

30. Sample Screen Shots – Leave Entry Confidential

31. Sample Screen Shots – Reimbursement Claim Confidential

32. Sample Screen Shots – Loan Schedule Confidential

33. Sample Screen Shots - Settlement Confidential

34. Sample Screen Shots – Payroll Process Confidential

35. Sample Web Shots Confidential

36. Sample Web Shots – Payslip Confidential

37. Sample Web Shots – TAX Confidential

38. Sample Web Shots – Reimbursement Confidential

39. Sample Web Shots – Query Model Confidential

40. Pay Sheet Confidential

41. CTC Register Confidential

42. To Summarize Confidential talent MAXIMUS has the domain knowledge of Total Payroll processing Provides Customized Solution integrated with Technology. talent MAXIMUS offers proven best practices in Outsourcing business – Enables efficient Migration Proficiency in processing & timely delivery

43. Thank you!