The document proposes a 4-step process to implement a Timesheet Tool to streamline T-Mobile's timesheet process. Phase 0 involves piloting the tool with a small group and presenting Excel vs. Windows app versions. Phase 1 would take the tool further by connecting it to live data sources, automating validation, and facilitating file transfers. The goal is to automate nearly the entire timesheet process to save over $150k and 45 hours per week by catching errors and simplifying tasks.

1. T-Mobile Service Transition
Timesheet Tool
Proposal / Mockup / Statement of Work
FieldGlass liaison
File Transfers Imports/Exports
Requirements
Systems Design
Features & Metrics
Architecture & Design
Infrastructure
User Interface
Development
Testing & Documentation
Requirements
Time Estimates
Problem Statement/Pain Points
Planning & Strategy
Bill
Jones
Toni
Green
Rachel
Harnasch
Robin
Jacobs
Project
Owner

2. Opportunity Statement
 Opportunity Statement – Nearly every step of the timesheet process is error prone,
disorganized, and a huge waste of time.
With a few simple updates to our processes and the implementation of the
Timesheet Tool (which we already have), we can resolve nearly every issue from
selecting projects to charge to validating submitted timesheet.
Nearly everything can be automated and instantly processed.
 Proposal – 4 step process.
1. Make a pilot group for Timesheet Tool - Phase 0.
2. Present Excel version against Visual Studio Windows Application version.
3. Take TT to Phase 1 – Release in stages
4. Take TT to Phase 2 – Release in stages
 Success Criteria – 100% adoption, nearly 100% automated, near zero FieldGlass
upload errors, total annual time savings > $150K and/or 45 hours a week. Returned
timesheets should be significantly reduced. Validation should take a fraction of the
time, and timesheets should only take a few minutes for those who bill to all projects.

3. Current Timesheet Process
Clarity Data
Update
New projects are
added, updated,
deleted.
Timesheet Admin
allocates Clarity
projects so
employees can bill
Project Plan
Update
Get Project Plan
PR Codes for
timesheets
Do a Clarity
lookup for SAP
codes
Filter out dark,
restricted, Op, etc.
Request Clarity
allocations for
missing projects
Validate that each
project is in FG list
Update FG CSV if
necessary
FG Upload CSV
Locking issues
Delays CSV export
to FG waiting for
people to check in
and out
People enter data
incorrectly
Prep and Send to
FG
Complete/Submit
Timesheets
Manual add each
project to FG and
Clarity
Calculate daily
hours per project
Adjust for Time
Off / Overtime
Compare delta
Approve/Reject
Timesheets
Compare
allocations against
Project Plan
Find delta for
Clarity to FG
Find delta for
Time Off Calendar
to timesheets
Repeat Process
for the Rejects
Several complicated and tedious
steps with current processes.

4. Clarity Data
Update
New projects are
added, updated,
deleted.
Timesheet Admin
allocates Clarity
projects so
employees can bill
Automate
allocations based
off master list
Audit PR to SAP
mapping for
accuracy
Project Plan
Update
Get Project Plan
PR Codes for
timesheets
Do a Clarity
lookup for SAP
codes
Filter out dark,
restricted, Op,
etc.
Request Clarity
allocations for
missing projects
Validate that
each project is
in FG list
Update FG CSV
if necessary
Timesheet Tool
Employee
Enter PR codes,
get complete list
of projects
Auto submits FG
CSV records
Admin
Email late people
Generate CSV
FG Upload CSV
Locking issues
Delays CSV export
to FG waiting for
people to check in
and out
People enter data
incorrectly
Prep and Send to
FG
Complete/Submit
Timesheets
Need a way to
bulk add a list to
Clarity
Calculate daily
hours per project
Adjust for Time
Off / Overtime
Compare Delta
Approve/Reject
Timesheets
Compare
allocations against
Project Plan
Find delta for
Clarity to FG
Find delta for
Time Off Calendar
to timesheets
Delta automated
with Phase II of
Timesheet Tool
Proposed Timesheet Process
= New Feature
= Obsolete
Key
The Timesheet Tool
reduces most of the work,
from hours to minutes.

5. We can leverage what we have
Phase 0 of the Service Transition Timesheet Tool is complete

6. Select, Paste, Click….DONE!
 Service Transition Timesheet Tool
◦ For Submitters – Easy as 1, 2, 3
1. Select your name
2. enter you list of PR Codes
3. click the button.
Note 1: Creates the list below
Note 2: The SAP codes are automatically added to the FieldGlass upload CSV for you.
Finds SAP
Codes
Finds Project
Names
Found in Clarity
master list?
Found in FG
master list?
Do you have it in your
personal FG list?
Previous error
trying to upload
to FG?
Passes all tests
to bill to Clarity
and FG
The Yes values
are auto added
to the CSV

7.  Phase 0
◦ User
 User list of projects with all data
 Auto submit FG Uploads
◦ Admin
 Refresh
 Who has/has not
 Email
 Generate CSV
 Phase 1
◦ Clarity db connection – live data
◦ SharePoint Time Off Calendar – live data
◦ FG – Timesheet history – drop file
◦ FG FTP Drop File
◦ FG FTP Intake Files
◦ Automate Validation