The document discusses time management techniques for increasing productivity and efficiency. It defines time management as developing processes to maximize productivity. Some key points made include: - Identifying time wasters and prioritizing tasks are important for effective time management. Goals should be set and schedules created to structure time. - Tracking time usage through activity logs helps pinpoint where time is spent and find high productivity periods. Costing your time calculates your hourly rate to understand your value. - The time management process involves planning, prioritizing, scheduling and goal setting. This allows for making the best use of available time to achieve goals and reduce stress.

1. University Of Swat
Fayaz Ahmad & Waqar Ahmad
Class BBS

3.  Generally, time management
refers to the development of
processes and tools that
increase efficiency and
productivity.
 Time management is the act
or practice of managing and
supervising time .

4. Time Management
T =Time is life, do not waste it
I =Identify major thieves of time and eject them
M =Make a realistic list of things to do and act on it
E =Eliminate unnecessary activities
M =Memory aids such as diaries and tape recorders are useful
A =Analyse how time is spent
N =Never take on more than is necessary, learn to say no
A =Analyse yourself and operate within your strengths
G =Get on by being organized
E =Employ a programmer of physical and mental fitness
M =Manage backlog
E =Employ a schedule or planner to chart the way ahead
N =Never cease to become more efficient and effective
T =Treat each day as your last, maximize it.

5.  To save time
 To reduce stress
 To function effectively
 To increase our work output
 To have more control on our lives
Why do we need Time Management

6. The process of Time Management start with-
 Making Activity logs
 Planning
 Costing your time
 Prioritizing
 Scheduling
 Goal setting

7. Costing your time
Understand your true value by calculating your cost per year
cost per year = (salary + taxes+ office space + office equipment + profit you generate )
Calculate your hourly rate = cost per year / work hrs. per year
… .know where you stand.

8. Making Activity logs
Help in
 Making a realistic estimate of the time spent during the day
 Pinpoints the critical areas- time spent on low value jobs
 Finding the high yielding times of our day

9. Planning
Draw an Action Plan-
• A list of things that need to be done to
achieve your Goal

10. Prioritizing
 Make a To-Do list
 Consider the value of the task before deciding to do
it- Is it worth spending your time & your company
resources
 Prioritize your task- The most important jobs should
be completed first followed by other jobs

11. Scheduling
 Make a realistic estimate of how much you can do
 Plan to make the best use of the available time
 Preserve some contingency time to deal with
‘unexpected jobs’ Minimize stress by avoiding over-
commitment to yourself & others

12. Goal setting
 Setting lifetime goals helps you to chart your life course &
your career path
 Break up your lifetime goals in smaller goals
 Make a daily to-do list
 Review and update your list on a daily basis & judge your
performance

13. Achieve your goals!
Be your own judge and your own motivator, make
Time Management your tool for success