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Time is of the essence


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This is a presentation on time management.

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Time is of the essence

  1. 1. Time is of the
  2. 2. Time Management Matrix from Stephen Covey’s Book “First Things First” I II Quadrant of Necessity Quadrant of Quality & Personal Leadership III IV Quadrant of Deception Quadrant of Waste ImportantNo Urgent Not Urgent (MANAGE) (FOCUS ) (AVOID) (AVOID) •Crisis •Medical emergencies •Pressing problems •Deadline-driven projects •Last-minute preparations for scheduled activities •Preparation/planning •Prevention •Values clarification •Exercise •Relationship-building •True recreation/relaxation •Interruptions, some calls •Some mail & reports •Some meetings •Many “pressing” matters •Many popular activities •Trivia, busywork •Junk mail •Some phone messages/email •Time wasters •Escape activities •Viewing mindless TV shows
  3. 3. Time ManagementTime Management  ““You can't manage time, it just is. SoYou can't manage time, it just is. So "time management" is a mislabeled"time management" is a mislabeled problem, which has little chance ofproblem, which has little chance of being an effective approach.being an effective approach. WhatWhat you really manage is your activityyou really manage is your activity during time, and definingduring time, and defining outcomes and physical actionsoutcomes and physical actions required is the core processrequired is the core process required to manage what you do.”required to manage what you do.” ( Allen, 2001)( Allen, 2001)
  4. 4. Effective SchedulingEffective Scheduling  Goal Setting - Take a look atGoal Setting - Take a look at your priorities and goals---your priorities and goals--- these define what you aspire tothese define what you aspire to do with your with your time.
  5. 5. GoalsGoals  Long- termLong- term  Short-termShort-term  SS –– pecificpecific  MM –– easurableeasurable  AA –– ttainablettainable  RR –– esult-orientedesult-oriented  TT –– ime-boundime-bound
  6. 6. Effective aids:Effective aids:  Create a simple "To Do" listCreate a simple "To Do" list This simple program will helpThis simple program will help you identify a few items, theyou identify a few items, the reason for doing them, areason for doing them, a timelinetimeline for getting them done,for getting them done, and then printing this simple listand then printing this simple list and posting it for reminders.and posting it for reminders.
  7. 7. Effective aids:Effective aids: Daily/weekly plannerDaily/weekly planner  Write down appointments,Write down appointments, classes, and meetings on aclasses, and meetings on a chronological log book or chart.chronological log book or chart.  If you are more visual, sketchIf you are more visual, sketch out your scheduleout your schedule  always go to sleep knowingalways go to sleep knowing you're prepared for tomorrowyou're prepared for tomorrow
  8. 8. DelegationDelegation  Synergy 1+1 = 3Synergy 1+1 = 3  TeamworkTeamwork  ““United we stand, divided weUnited we stand, divided we fall.”fall.”
  9. 9. By using a schedule properly, youBy using a schedule properly, you can:can:  Make Time for Yourself.Make Time for Yourself.  Balance Professional and FamilyBalance Professional and Family Life.Life.
  10. 10. Ineffective Time Management
  11. 11. Effective Time Management