ppt

1. MANAGEMENT SAFETY
AUDIT
By: Fahad Ishfaq
Senior Engineer Safety

2. Purpose
The purpose of this session is to discuss
importance of effective auditing in site safety
management and provide guidelines for conducting
and evaluating safety audits.

3. Challenging Goals and Plans
Supporting Safety Personnel
Safety as a Line Organization Responsibility
Integrated Organization for Safety
Progressive Motivation
Effective Communication
Continuous Safety Training and Development
Injury and Incident Investigations and Reports
Effective Audits and Re-evaluation
Contractor Management
Transport Safety
 Demonstrated Management Commitment
Safety Policies and Principles
 High Standards of Performance
Strategic
Elements
Organizational
Elements
Operational
Elements
Effective Audits & Reevaluation
Effective
Audits &
Reevaluation

4. Content
 Inspection Vs Audits
 Introduction
 Benefits of Auditing
 Audit Program
 Frequency
 Quantifying Results
 Guide to Safety Contact Audits
 Using Audit Information

5. Inspection Vs Audit
Inspections Observations/Feedback
 Things People
 Passive Interactive (I care)
 Experts (them) Everyone (us)
 Negative Positive +Negative
 Document/Follow up Document/Follow up

6. Introduction
Auditing is an important aspect of safety
management as it allows management to monitor;
o How the safety program is progressing.
o Conditions as they exist at the site,
o Observe unsafe acts or conditions in the
workplace.
o Observe workers during their normal workday.

7. Benefits of Auditing
o DuPont study shows that “on the job training” is the most
rewarding part of STOP process.
o It helps to eliminate injuries in the areas of responsibility.
o Daily and joint observation tours are the part of “on the job
training”.
o It develops the habit of observing and addressing safe and
unsafe behavior.
o Joint observation tours are essential part of a successful safety
program.
o Safety performance improves a lot through this process.

8. Benefits of Auditing
o Prevent Injuries and property loss
o Reinforce positive safety behaviours
o Raise Safety Awareness
o Establish Standards
o Test understanding of standards
o Understanding of employees safety concerns
o Test compliance with standards
o Identify weakness in safety systems
o Identify and correct unsafe situations
o Motivate & recognize employees

9. Audit Program
Safety Contact Audit
o Safety Contact audits approach is considered as
one of the best audit techniques.
o During a one-on-one audit, a manager and a
subordinate audits a portion of the subordinate’s
area together.
o In addition to line organization safety audits, all
executives should formally visit, tour and audit
the site Weekly.

10. Audit Program
Quality
o Ensure that audits conducted are effective
o Of a consistent standard

11. Frequency (Minimum)
o Deptt. Mgr/Unit Mgr/ Weekly
Section Head/1st Line Supervisor
o Safety Personnel Audit each area
at least monthly

12. Results
A site/area-wide auditing program results should be
analyzed to observe trends in safety performance.
To enable to see the trends and problems, two basic
conditions must be met:
o The same audit form should be used throughout the site
or area.
o Each department to compile their audit results. Copies to
be sent to Safety Section.
o Audit results are tabulated on a graph.

13. Quantifying Results
Following two ways of recording audit results provide a
quantitative means of presenting information.
The Time-Weighted Index
TWI = No. Unsafe Situations x 100
Total time spent auditing
This sort of index works well in Process Plants, where you might not
see many workers when you audit.

14. Quantifying Results
The Unsafe Acts Index ;
o If you have a location that is labor intensive, you might
prefer to use an unsafe acts index.
UAI = No. unsafe acts x 100
No. people observed working

15. Results Trend
Results you can Expect
o Many observations in a new program.
o A rising trend as auditors become more adept. It will
look as if your safety performance is getting worse
instead of better. You should be prepared for this
occurrence.
o A lowering trend as employees react with safer work
habits.
If the frequency of unsafe acts rises again, it may be
symptomatic of an underlying problem.

16. Using Results
Direct your efforts where required.
o A work area with a high infraction rate.
o Supervisors who are not conducting effective
audits.
o Safety violations that occur throughout the site or
area.
o Recurring safety violations.
o A rise in the number of violations.
After spotting any of these factors, you can take
actions where appropriate.

17. Guide to Contact Safety Audit
o Audit
o React
o Communicate
o Follow Up
o Raise Standard

18. Guide to Contact Safety Audit
Auditing Skills
o Notice safe/unsafe acts, conditions and work practices.
o Talk with employees about your observations and safety
aspects of their job
o Gain employees’ commitment to work safely

19. Guide to Contact Safety Audit
 Observation Categories
o Reaction of people
o Position of people
o PPE
o Tools & Equipment
o Procedures and
o orderliness

20. Guide to Contact Safety Audit
Respect Lines of Communication
Keep members of supervision who are responsible
for the audited area informed of your findings.

21. Guide to Contact Safety Audit
Draw Conclusions
Draw meaningful conclusions from your observations.
 Work on measures to prevent recurrence.
 Be careful to avoid drawing sweeping conclusions.

22. Using Audit Information
o Reinforce Positives
o Detect Developing Problems
o Follow up
o Take action
o See Trends
o Asses Personnel

23. HOW TO PERFORM MSA
o Visit the job site personally and observe the people
working there for safe and unsafe behaviors.
o Purpose of the audit to be discussed with the job
executing team.
o All good points should be appreciated at the job site
during the audit.
o Unsafe act / actions/ conditions to be pointed out
and advise for rectification at site.
o Fatality observations must be closed on the spot with
the help of responsible personnel.

24. HOW TO PERFORM MSA
o Log suggestions to improve safety standards.
o Share observations Safe / Unsafe with the
concerned personnel on the job then with the
UM or Incharge and with Safety Unit.

25. FOLLOW UP
o All responsible personnel should close observations
and inform concerned personnel, auditor and Safety
Unit about closure of observations.
o All Area owners should prepare status of MSA
observations closure at the end of each month and
share it with Safety Unit and in relevant HORC
meeting.
o Safety unit will follow up for implementations of the
observation / recommendation through concerned
agency.
o Recommendations require strategic decisions will be
presented in SOC by safety unit.

26. Opportunities for Improvement
Following are some of the areas of improvement in Management
Safety Audit system of PFL.
o Timeliness of MSA
o Communication with concerned personnel.
o Fatality Observations Closure.
o Should be a contact audit not a housekeeping audit.
o MSA Observations Closure.
o Behavioral change through contact with more number of
personnel in the field.
o Positive attitude of auditor and auditees.
o Appreciate the safe behaviors and mention in MSA Form.

27. THANK YOU