The document summarizes the key aspects and goals of conducting a collaborative content audit. It discusses why audits are important for meeting organizational needs, improving user experience, and managing resources effectively. The audit process involves both quantitative and qualitative evaluation of current content through inventorying, analytics, and discussions with stakeholders. The goals are to clean up content, improve findability, determine what users engage with, and justify expenses. Conducting the audit is a collaborative process that helps align content with goals and users through consensus building.
2. About me
• Co-owner of Sleight-of-Hand Studios
• Founded in 2004
• Create digital experiences for our
mission-driven client base
• Run discovery and content strategy
4. You lie awake at night thinking about your content. There’s so much to fix. So
much to plan for. You want to get ahead, but you can barely keep up with what’s
happening day-to-day. The last time you tried talking to someone about The Big
Picture, the conversation was cut short by yet another “content emergency” that
put you right back in reactive mode. And the content keeps coming. And coming.
And coming…
--Kristina Halvorson
Content Strategy for the Web
6. Why do we need content audits?
• Better meet
organizational
needs
• Improve audience
experience
• Meet brand
standards
• Understand
context for
communications
• Wisely manage
time and money
• Scope and justify
content projects
7. When is a good time to audit?
• Redesign/new CMS
• Migration
• Rolling basis
• NOW!
8. Audit goals
• Clean up before building a new website
• Improve management of existing content
• Determine if anyone is actually reading our
content
• Make content more findable and usable
• Develop opportunities to improve content
creation process
• Justify need for content strategy expenses
9. Start with a discovery
• Brand
• Tone
• Message and website goals
• Organizational objectives
• Personas and user journeys
• Content sources
• Governance
• Channel assessment
• Web
• Social
• eMail
• Thought leadership (blogs,
articles, etc.)
10.
11. Types of audits
• Content sampling
o Objectives
o Audience
o Traffic
o Ownership
• Rolling audit
o Different parts of the site each month
14. Analytics
• Low unique page views
• % of pages
• Entire subject areas
• Audience specific content
• Relationship of update
recency with page views
• Patterns in traffic
• Bounce rates
• Time spent on page
• Page load times
• Modification schedule
• Pages without owners
15. Measures/KPIs
• Quantity and distribution
• Proportion to audience segments
• Frequency of update
• What content are people using
• How do they get to each page
• Where do they go after that
• Goal attainment
What measures are already in place?
How does the content score against our measures?
21. Redundancy
What it means
• Same content/multiple posts
• Repetitive content
• Over-wordy
How to find
• Look at pages that aren’t frequently
visited
• Are editors updating the same content
in multiple places
22. Out-of-date
What it means
• Old/expired products/services that no
longer exist
• Contact information
• Events/News/Blog posts
How to find
• Look for old or no modification date
• Review everything over 2 years old
• Use a link checker
23. Trivial
What it means
• Content misaligned to top tasks
• Content doesn’t meet minimal
requirements/standards
How to find
• Check the bounce rate and average
time on page
• Use page views to separate business
needs from edge cases
• Employ the core model
27. Qualitative audit factors
1. Usability – structured content, chunking
2. Knowledge level – content complexity
3. Findability – navigation, search, metadata
4. Actionability – call to action (CTA) clarity
5. Audience – content alignment with primary and secondary
6. Accuracy – up-to-date, relevant, brand alignment
--Kristina Halvorson, Content Strategy for the Web
28. Importance of interactive sessions
• Share quantitative analysis and qualitative audit factors
• Understand your goals and audience
• Learn how you’re getting your content creation process done
• Assure that the process is repeatable
• Build buy-in
• Listen to people! Come away with consensus on findings.
30. Governance
• Who is responsible for the content
• What is the business value of the content
• How often is the content reviewed
• What are your content standards
• What is the process for content creation
32. Tone
• Make decisions about content based on tone and brand
• Review a large swath of content
• Assess readability/usability/knowledge level
• What audience does the content serve
35. Alignment
• Allow everyone to think
strategically about content
• Achieve common understanding
• Identify what drives traffic to core
pages and what CTAs to execute
after these pages
• Lay groundwork for architecture,
page layouts, governance
Business
Goals
User
Tasks
Core Model
BOF 1 Room – Thursday, 12 noon
37. Usability
• Findability of content
• Improved navigation
• Real content guides the architecture
• Enhanced database architecture to align with channels
38. Sustainable content/ownership
• Drive repeatable internal processes/efficiencies
• Make brand promise to put out content that is important to the
audience
• Create trust, loyalty, thought leadership
39. Cost control
• Sustained flow of content
• Alignment of process with reality
• KPIs to measure goals
• Integration with marketing strategy
42. Q&A
Dori Kelner, MS
Managing Partner
Sleight-of-Hand Studios
703-758-7178
dmkelner@sohstudios.com
DO: dmkelner
Twitter: @dorikelner
LinkedIn: https://www.linkedin.com/in/dorikelner
43. What did you think?
http://nashville2018.drupal.org/schedule
Take the Survey!
https://www.surveymonkey.com/r/nashville
Locate this session at the DrupalCon Nashville website:
Editor's Notes
Content hording- do I need this. It’s not just about rearranging-purging
Move from reactive to proactive
Who is in the session?
Users deserve better content
Support fact-based decision making
Use data to put us on neutral territory
Improve content performance, findability, quality
Reuse and repurpose
BUILDING A BUSINESS CASE FOR CONTENT STRATEGY
How is your audience interacting with you?
How do you want them to interact with you?
What do you have that can be repurposed?
Roll up your sleeves
Small number (500, 5000) pages, look at everything
More, not enough time – two options
Look at enough content to see patterns emerge and answer your questions
Make it representative
Build a meaningful system – is it by audience, owner, content type, taxonomy, traffic
Identify purpose, audience, ownership
Map to new site
Changing course
Responding to audience
Find ROI in the data
It's a pretzel, not a sales funnel - how many times have they gone to the page before they contact youMake decisions based on your findings
There is a cost to maintaining your content – beyond storage
Content has a shelf life- the web is not an archive
Amount of content impacts usability and findability
Just get overwhelmed - WiG
Need one
No right one to choose – depends on your needs
Use a rating scale
Messenging, accuracy, quality, reputation smashing
Put work in context-What is the state of the site
Get people to fill in the gaps
if people don't want to consume, it doesn't matter
The players
Designers & developers need to know the constraints and provide opportunities
Design, functionality and content are being developed simultaneously
Take a clue from the publishing world, there needs be a process and someone must own the content
talking about governance brings light to audience, process, politics
need to address governance before tone - need to understand all audiences and relationships
Avoid running another content audit in the future
Ensure that you don’t create new ROT
Every piece of content has an owner
Make sure you are serving your audience
is there jargon - you're not informal
if you are political, are you going to create content when things are going on in the national arena
cadence, when are you posting?If you brand says you need to leverage an opportunity, then you need a process to do thatactionable, accurate
Achieve content ROI
Need cautionary story
Advocate for content strategy. This is the start. It seems obvious, but it’s not.
You have something to say.