The document outlines a presentation on the use of Google Apps for supervisors and teachers, focusing on tools like Google Sites, Calendar, and Docs. It emphasizes the benefits of improved connection, organization, and empowerment for team collaboration, highlighting the features of a centralized site for communication and resource sharing. Additionally, it discusses the transition to Google Apps and solicits feedback on users' current and future tool needs.

1. Connect, Organize, and Empower:
Google Apps for Supervisors and Teachers
Heidi Laidemitt
and
Katie Dutcher
Monterey Institute
of International
Studies

2. Outline
1. Audience Poll
2. What: Our IEP's use of Google sites, calendar, docs
3. Benefits: Connection, Organization, Empowerment
4. How: Using these tools
• Small group discussion of current uses and needs
• More detailed “how to”
All participants will receive...
Our site template
Detailed tutorial for creating Google site

3. Do you currently use Google apps?
Gmail
Docs
Calendar
Sites

4. Previously...
 Too many different tools
 Difficult for staff and
faculty
 Non-participation

5. Move to Google apps!
Site combining calendar, docs,
and more…

6. Homepage
Quick access to most important, most
used components of the site
• Announcements
• Blog
• Activities
• Calendar
• Sidebar

7. Announcements
Short posts
Anyone working in the
program can post
Respond to posts

8. Blog
Same type of page
as announcements
Used for longer
posts...mostly
meeting notes!
Anyone can post and
reply to posts

9. Activities
Same same type of page
as announcements
Posts by activity
coordinator
Advertise activities and
invite instructors
Attach fliers
Comments to RSVP

10. Program Calendar
(with class schedule)
Classes set to repeat until end of
session
Activity coordinator adds activities
as they are planned
Graduate assistant adds student,
instructor, staff birthdays
Coordinator notes holidays/vacation
days
View on homepage, make
changes on main
calendar page

11. Links (and Embedded Google Docs)
Link to other sites
Resources and tools for the
team
“One-stop-shopping”
Have a document and
want to link to it?
Embed a Google doc

12. Sharing the Site
Add email addresses of
team members
Gmail accounts work best
Set permissions
View vs. edit
“Subscribe to site
changes”

13. Maintaining the Site
No maintenance
during session
Between sessions…
update sharing
add/remove staff profile
pages
update class offerings

14. Benefits
Connection, Organization, Empowerment

15. Connection
Communication between
team members working
different hours
Stay in touch anywhere
Include entire team in
ongoing conversations

16. Organization
All tools in one place
Google apps work
together
Result: better participation
Record of information and
decisions (archived)
Email inbox not overloaded
with saved emails

17. Empowerment
Transparent: everyone has
access to all info
Shared decision making 
involvement, satisfaction,
commitment
(Christison and Stoller 1997)
(Bolman and Deal 2002)
Ability to raise discussion
topics encourages
autonomy

18. Conclusion
Initial transition time
Change for the better in our program
Team members better informed
Increased collaboration

20. How…
What tools do you use in your
program/classes?
What are you considering doing
with Google apps?
What would you like further
assistance with?

21. Follow-up…
Make sure that we have your email address!
We’ll send links to
customizable site template
presentation
detailed tutorial evaluation of presentation
Our contact information:
kdutcher@miis.edu
hlaidemitt@miis.edu