The article discusses why community associations need workers' compensation insurance, even if they don't have direct employees. There are three main exposures: direct employees, uninsured subcontractor employees, and volunteer workers. Associations are legally liable for injuries to these groups. It's recommended to purchase a policy to avoid lawsuits that could force special assessments. The policy also covers volunteers and uninsured subcontractors' employees. Management company employees are covered by the company's policy through a co-employer agreement.
C K Childrens Safety Village Annual Report 2workingbarbie
A year in review for 2011. The impact on our communities of Chatham-Kent and how we are changing and saving lives thanks to our donors, sponsors, partners, board and volunteers.
A special briefing by 3 Pillars Network Research looking the burgeoning field of social investment in Australia. We spoke to leaders in the field to assess where we are and how we face the challenge of striking the right balance between social, environmental and financial goals.
Calling all Real Estate Professionals and those thinking about Real Estate. Before you spend any money on other associations or real estate investor training, check out our membership brochure and get your Guest Pass for Your Very First Meeting.
C K Childrens Safety Village Annual Report 2workingbarbie
A year in review for 2011. The impact on our communities of Chatham-Kent and how we are changing and saving lives thanks to our donors, sponsors, partners, board and volunteers.
A special briefing by 3 Pillars Network Research looking the burgeoning field of social investment in Australia. We spoke to leaders in the field to assess where we are and how we face the challenge of striking the right balance between social, environmental and financial goals.
Calling all Real Estate Professionals and those thinking about Real Estate. Before you spend any money on other associations or real estate investor training, check out our membership brochure and get your Guest Pass for Your Very First Meeting.
The North American Deck and Railing Association held it's 2018 Annual Meeting on Wednesday, October 10th, 2018 at The National Aquarium in Baltimore, MD. Over 200 attendees were present.
The Key to Productive HOA Board MeetingsTOPS Software
This presentation by Mickel Graham, PCAM of Union Bank explores the elements that make up a great community association board of directors meeting. By incorporating the practices of great communication into your meeting, you can guarantee success every time.
This presentation was given at the 2014 CAMfire Conference. To learn more about CAMfire, visit http://www.camfire-conference.com
As the charity sector continues to manage the impact of the pandemic, many charities are facing financial uncertainty. In this context many senior leaders, to ensure their charity’s sustainability, will be considering collaboration and merger. In this webinar, in association with Bates Wells, we aim to answer questions such as: When should a charity in crisis consider merging? What are the alternatives? How can you make the best decision for your organisation? You will also hear about a new online decision-making tool which will help organisations chart the options open to them in a tight financial spot.
Your nonprofit Board of Directors plays a critical role in nonprofit leadership and sustainability. Investment in reviewing and refining best practices and innovative strategies will further increase engagement and effectiveness, therefore better serving the organization’s mission. During the board training, board members will discuss and explore:
• Foundational governance roles and responsibilities
• Shared leadership between board and staff
• The role of the board in ensuring necessary financial and human resources (e.g. fundraising and chief executive oversight and support)
• Organizational and board lifecycles
Participants will receive templates, checklists, and resources for implementation following the training. Governance trainings provide a unique and important opportunity for board members’ professional development and investment in the organizational mission.
On Friday March 18, The Chamber For a Greater Chapel Hill gathered at the 79th Annual Meeting, presented by Trinsic Residential Group, to celebrate the resiliency of the local community through the COVID-19 pandemic, give three prestigious awards, and provide updates on the Big Bold Ideas initiative.
This year’s meeting marked The Chamber’s first major in-person event since January 2020.
The KW PROPERTY MANAGEMENT & CONSULTING Qtrly Newsletter is going to print, and this edition covers the topic of financial fraud in community associations.
1. Winter 2012 Edition
TA M PA B AY N E W S L E T T E R
Corporate Headquarters
8200 NW 33rd Street, Ste 300
Miami, FL 33122
800.514.5770 Phone
Southwest Florida Region
3358 Woods Edge Cir, Ste 102
In This Issue
Bonita Springs, FL 34134
239.495.3428 Phone
Sarasota Region
11523 Palm Bush Trail, #316
Bradenton, FL 34202 • Words from Kelly Ann Vickers, LCAM – KW PROPERTY MANAGEMENT &
941.225.2747 Phone CONSULTING
• Committees – Are They Necessary? by Judi Allen, PCAM, of KW PROPERTY
Tampa Bay Region
2963 Gulf to Bay Blvd, Suite 265 MANAGEMENT & CONSULTING
Clearwater, FL 33759
• No Good Deed Goes Unnoticed -Issues to Consider When Using Volunteer
813.448.3982 Phone
Labor by Mara Alyson, Esquire of Kirschbaum & Alyson Law Group
Orlando Region • Worker’s Compensation Insurance for Community Associations. Why Do We
301 East Pine Street, Suite 150
Need This? by Bill Stitt, Vice President of the Community Association Division
Orlando, FL 32801
407.705.3236 Phone of Bouchard Insurance
• Emergency Preparedness and Planning Committees by Rochelle Prado, of
Tennessee Region
1211 Bell Road ServiceMaster Clean
Antioch, TN 37013
615.337.8585 Phone
2. Dear Board Member
In this edition of our quarterly newsletter we decided Wetherington, Hamilton & Harrison, PA,
to focus on volunteers and committees as each can “Construction Lien Law” by Jonathan Damonte, PA,
have a significant impact on the effective running of “Association Fees – Can They Be Lowered” by Robert
an association. We hope that you will enjoy reading
the articles regarding volunteers and committees White, CPA and Managing Partner for KW
written from a professional management, legal, PROPERTY MANAGEMENT & CONSULTING,
insurance and service provider perspective, and that “Everything You Wanted to Know About Serving on a
the information will become a tool that you use Board of Directors in a Condominium Association But Were
during your service to your community.
Afraid to Ask” presented by Ellen Hirsch de Haan of
KW PROPERTY MANAGEMENT & CONSULTING Becker & Poliakoff, PA and the extravaganza
is an avid supporter of educational endeavors that educational event of the year “Condo 360°”.
can assist a Board of Directors in making the best We look forward to seeing you this year at the
decisions for their associations and neighbors, and educational seminars, and we encourage you to
we continually work to bring to you exciting
contact us at (813) 448-3982 or (941) 225-2747 to
educational opportunities through our monthly
seminars and quarterly newsletters as well as our learn more about KW PROPERTY MANAGEMENT
support of the Community Association Institute and & CONSULTING.
the Hillsborough County Office of Neighborhood With warm wishes,
Relations.
Please be on the look out for an invitation to some of Kelly Ann Vickers, LCAM
the great educational events we will be hosting this
year including “What You Need to Know About Serving Business Development Manager & Education
on a Board of Directors in a Homeowners Association” Coordinator
being presented by Douglas Christy of kvickers@kwpropertymanagement.com
-2-
3. Here We GROW Again! Upcoming Educational Events
KW PROPERTY MANAGEMENT & CONSULTING is 2012 Neighborhood Conference
pleased to announce that it has been selected as
March 24, 2012 from 8 AM to 2:30 PM
the management company of choice by The Alagon
Hillsborough Community College,
on Bayshore and The Slade in Channelside. Dale Mabry Campus.
Workshops to Include:
• Resolving Conflict through Mediation
• How to Attract and Keep Volunteers
• Taking Back Your Neighborhood
• Save Your Neighborhood (Gang Awareness)
• Impacts of the 2012 Legislature on HOAs
• Let’s Get Fiscal – Financial Management
Strategies for Associations
• Mock Board Meeting & Ask A Community
The Slade (above) Manager
The Alagon on Bayshore (left)
Complimentary
Educational Seminars:
Serving on a Board of Directors in a
Quality is not Expensive; Homeowners Association.
it’s Priceless Presented by Douglas Christy of Wetherington,
Hamilton & Harrison, PA
March 28, 2012 from 6 PM to 8 PM
The Board of Directors of the Villas of Clearwater Beach
have Continued to diligently work to improve the
aesthetics of the Association, and the remarkable Construction Lien Law
transformations are evident.
Presented by Jonathan Damonte, Esq.
Congratulations to you all on your momentous efforts. April 19, 2012 from 6 PM to 8 PM.
Condo 360° - From Facilities
Maintenance to Financial
Management
by KW PROPERTY MANAGEMENT &
CONSULTING.
May 18, 2012 from 8:30 AM to 2:30 PM.
For more information on the upcoming events
Lobby view please contact Kelly Ann Vickers, LCAM
Lobby view
after renovations at (813) 448-3982 or
prior to renovations
kvickers@kwpropertymanagement.com
-3-
4. Committees —
—By Judi Allen, PCAM
Are they necessary?
At one point or another, the Board of Directors may Wikipedia defines committee as: “A type of small
decide that a special project calls for the assistance of a deliberative assembly that is usually intended to remain
group of community volunteers. These volunteers, subordinate to another, larger deliberative assembly-
earnest and eager to contribute to the success of the which when organized so that action on committee
project, soon find themselves being referred to as the requires a vote by all its entitled members. Committees
“committee.” In community associations there are often serve several different functions”. The key word is
typically three types of committees: Mandatory, subordinate, no committee should have the decision
Standing and Ad-Hoc. making power. They are in place to provide specific
In order to form the correct committee for the project information to allow the Board of Directors to make
it is important to understand what differentiates the informed decisions.
three committee types. All Mandatory and Standing In order to have a successful committee you will need
committees, such as the Architectural Review to incorporate the following steps:
Committee, will be outlined in the governing • Decide how many members are required.
documents of your association. It is important to note
• Ask for volunteers but make sure they have the
that standing committees remain in force indefinitely
time to devote to the project.
(i.e. Budget or Finance). In contrast, Ad-hoc
committees are assigned a specific project only and • Explain what authority the committee will have,
cease to exist once the project has been completed. An provide a clearly defined purpose and a
example for this committee would be researching the timeline for this project.
details of redecorating the lobby. • Post notices for all committee meetings much
Based on the information above it would be easy to like you would for a general board meeting. In
come to the conclusion that committees are necessary addition to posting the meeting notice,
because they are required by your association’s minutes should be taken and a written report
governing documents, but there is another reason for provided to the members of the Board of
your community to have committees. If they are Directors.
formed and directed correctly they can provide an If guided properly and treated with appreciation, the
invaluable amount of support to the board during the volunteers on a committee can be a valuable resource
decision making process, and they give owners the to both the Board of Directors and to the community.
opportunity to be involved in a project that is of interest
Judi Allen, PCAM®, is a District Manager for KW PROPERTY
to them. This is a very important aspect of committees MANAGEMENT & CONSULTING. To learn more about KW
for those owners that cannot commit to being a full PROPERTY MANAGEMENT & CONSULTING please call us at (813)
time board member as it tends to strengthen their 448-3982 or visit our website at www.kwpropertymanagement.com
feeling of inclusion in the community. This inclusion *PCAM®, an endeavor which takes five years to complete, is recognized
often spurs even the absentee owners to get involved in nationally as the highest designation a Licensed Community Association
the betterment of the community. Manager can obtain through the Community Association Institute. PCAM
is an acronym for Professional Community Association Manager.*
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5. No Good Deed Goes Unnoticed -
Issues to Consider when Utilizing Volunteer Labor
— By Mara Alyson, Esquire
In these hard economic times, association boards are assessments. Although volunteer labor has a value to the
creatively looking for ways to save money and reduce the association, its value cannot and should not be used as a set-
budget. Although tempting, boards should limit the use of off for current or delinquent assessment fees . If Boards
a volunteer labor pool as a source for routine common area credited every owner for volunteer work, the Association
property maintenance. Often owners are happy to assist would have a labor force greater than an army and a
with small matters such as picking up litter, monitoring the delinquency list greater than the federal deficit.
use of guest parking, or planting a bed of flowers at the Furthermore, not all labor can be accurately quantified
entrance way. However, when volunteers offer to assist with with a dollar amount. Subjectively crediting values to
labor such as electrical work, roofing repairs, and pool volunteer work could open the door to selective
maintenance, boards should consider leaving the “heavy enforcement or discrimination claims. Recall the owner
lifting” to the licensed, bonded, and insured professionals. that mopped the recreation room. This same owner was
Volunteer labor crews can save associations thousands per behind six months in paying her monthly assessments.
year, but with the potential liability and lawsuits arising from When she received a letter from the association’s attorney
neighborly deeds, boards should take several precautionary demanding payment, the owner replied that her volunteer
measures when accepting help from the willing owner. hours had a greater cash value then her delinquency
The most common issue that arises from the use of amount. Not only did she refuse to pay the delinquency,
volunteer labor is liability. If an owner injures himself or she wanted a credit reflected on her ledger. Although her
another while volunteering on a maintenance project, the argument had no legal merit, it caused personal conflict
association may find itself the defendant in a lawsuit. between the Board and the owner.
Consider the kind owner who mops the floor of the It may seem that the risk outweighs the reward of
recreation room. Although the room is sparkling clean, a volunteerism; however there are benefits to volunteer labor.
puddle remains near the door. A neighbor walks into the Volunteerism fosters a community feel, and neighbors have
room, slips on the floor, and breaks a hip. The neighbor a chance to get to know one another when working on
will likely sue the association and the association will look to group projects. Owners taking pride in the community
its insurance policy for coverage. strive to keep the community in top condition, and this may
There are several types of insurance policies that may come result in higher property values and lower delinquency
into play when discussing liability and insurance coverage. rates.
Volunteers are typically not considered employees, If the board decides to utilize a volunteer labor pool, the
therefore injuries resulting from volunteer labor will board should consult with its insurance agent, attorney and
unlikely be covered by Worker’s Compensation Insurance. property manager. The property manager can identify
The association’s General Liability Insurance Policy should areas that a volunteer could be used in-lieu of a
cover the negligence of the volunteer. However, whether professional, and the insurance agent will verify insurance
an injury is caused by the negligence of the volunteer is an coverage and provide the requirements that must be met to
issue that will likely result in litigation. Boards should obtain coverage in the event of an injury. The attorney can
speak with their insurance agent to verify and confirm that develop a written plan to ensure the volunteer activities are
there is coverage under the General Liability Insurance in conformity with State and Federal Employment Laws,
Policy for injuries resulting from volunteer labor. Boards the governing documents and insurance underwriting
should also inquire whether there are supplemental conditions.
policies of insurance to specifically cover volunteer labor. For further information, and a “Volunteer Check-List” please contact the Kirschbaum and
Alyson Law Group at 561-337-1510 or info@KAPropertyLaw.com
Aside from insurance coverage issues, owners occasionally
1
7718.116(9)(a), F.S. A unit owner may not be excused from payment of the unit owner's share of
argue that volunteer hours should be credited toward common expenses unless all other unit owners are likewise proportionately excluded from payment.
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6. Workers’ Compensation Insurance
for Community Associations
W hy do we need this? —By Bill Stitt- CPCU, AAI,CIRMS
According to Florida Statute is 440.10 - Liability for provide medical coverage and loss of wages for the injured
Compensation, the community association might find that employee until full recovery. The association could be forced
they could be financially liable to injuries of others, even to special assess all of the members to cover this extraordinary
though they don’t have any direct employees. expense. This isn’t a very popular option especially when the
cost of coverage is so low.
There are three primary exposures for community
associations for injuries to those performing work on behalf of
the association. They are as follows: Volunteers
• Direct Employees Some of our insurers will provide coverage for volunteer
• Uninsured Subcontractors Employees workers. It must be noted that the volunteers should be
• Volunteer Workers insured like Employees working with board approval. Secondly, they should only
perform low hazard tasks that do not include getting on tall
Let’s analyze why any of the above can be a problem for the
ladders, using certain power tools, climbing on roofs,
community.
trimming trees, etc. Light building maintenance, office work
and gardening are the types of duties that would be
Direct Employees anticipated for volunteers. The more hazardous duties should
The statute requires that an organization purchase coverage if always be contracted out. As stated before, Certificates of
there are four or more employees (non-construction industry Insurance should be secured before work starts.
guidelines). For three or less, the organization is still legally
What is the relationship of the community association and its
liable for compensation to injured employees.
management company on coverage for workers? The
We always recommend that the association purchase a community management company is the Agent for the
worker’s compensation policy. That is the only way to properly association. It operates at the direction of the board of
protect the members of the community against lawsuits for directors of the association. The community association takes
injuries. full responsibility for the actions of its agent!
The employees working under the management company’s
Uninsured Subcontractors worker’s compensation policy fall under the co-employer
We strongly recommend that no job of any size should be doctrine. The management company’s workers compensation
handled by the organization without proof of insurance from policy is required to protect the employees if they are injured
the subcontractor. This should include liability insurance on the job by agreement between the parties.
AND worker’s compensation insurance. The management company’s worker’s compensation policy,
The organization should secure a Certificate of Liability however, does not extend coverage to the association’s
Insurance showing proof of the coverages and keep it on file. subcontractors (or any uninsured subcontractors).
This is a recommended procedure being that if a Furthermore, it will not cover association volunteers.
subcontractor’s policy should lapse there is no absolute This gap in coverage can only be handled by the association
requirement for the insurer to notify certificate holders of the purchasing their own workers compensation policy. The cost
lapse. is $590 per year as of 1-1-2012. This is the best way that the
The applicable words in the Acord Form 25e are “will community association’s can protect its membership.
endeavor to mail” notice. It’s not guaranteed that the notice Bill Stitt- CPCU AAI CIRMS
will be sent. The newer forms don’t even have this language. Bill is Vice President of the Community Association Division of Bouchard Insurance
with offices in Clearwater, Sarasota, Ft. Myers and Kissimmee. Bill can be reached at
If the subcontractor has no worker’s compensation insurance
(727) 373-2792 or BillStitt@BouchardInsurance.com. Find Bouchard Insurance on
to protect the employees, the duty falls to whoever hired the Facebook www.facebook.com/bouchardinsurance or follow them on Twitter-
subcontractor- the association! The association would have to @BouchardInsur.
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7. Emergency Preparedness and Planning Committees
— By Rochelle Prado
Emergencies happen and when they do they present Regulating Authorities
potentially enormous risks to dwellings, their attached
structures, and can put residents at risk as well. Without a Have you considered communication with regulating authorities as
suitable plan in place, unpredictable emergencies can a part of your emergency plan? Furthermore have you considered the
quickly spiral out of control creating further confusion and communication barriers that may exist between you and authorities
a higher cost to repair. Many of the losses inflicted on should you not have a blue print understanding of your associated
physical structures can be avoided with proper dwellings?
maintenance prevention and recovery plans in place that In the aftermath of a catastrophic event whether it is an
have guaranteed response efforts. With this being said, isolated fire, a regional flood or hurricane damage, there is
these plans are not a realistic approach if specific a strong likelihood that one or more government
committees are not assigned within your association. These authorities may impact the recovery of your association.
committee members must be trained to delegate Should a fire occur, you need to be “on the same page” as
responsibilities and carry out precautionary planning. the local fire department. They will want to know that you
ServiceMaster Clean, as leaders in the restoration and have an evacuation plan and that all staff members are
disaster response industry, knows firsthand what it takes to familiar with the escape routes and the rally point. Your
prevent, stabilize and quickly mitigate a large spectrum of facility should display the proper place cards to notify
emergencies. With over 30 years experience in restoration emergency responders of the potential risks and hazards
Service Master is a supportive endorser of emergency waiting inside. Proactive discussions
preparedness committees, and we have had the with representatives of the fire
opportunity to work firsthand with some great exceptional department can not only help
committees. you assemble your plan, but also
Based on our experience, the first step is to create support, provide an avenue of
education and professional advice for the committee. communication to those
Without such support the resources necessary to authorities that will improve
accomplish all the overall tasks may never be allocated. cooperation while helping them
When presenting the concept to the committee it will be understand your priorities.
necessary to share the objectives of implementing the
program, and the associated budget if necessary. In that
regard it is also wise to present the consequential financial Should an area wide event occur, it is highly likely that law
cost of not having a plan in effect. enforcement will be utilized to bring order and security to
the affected region. Municipalities, counties, states and
regions each may have a part in the recovery process. Since
Planning Committee this varies so drastically from region to region, it is
and Their Responsibilities incumbent upon the committee chairperson or their
delegate to investigate the policy in their respective district.
This committee should oversee the development and Gaining access to your facility can be delayed drastically
implementation of the plan to include service provider without the proper identification or credentials. By taking
recommendations. For the plan to be successful, these steps in advance, your professional yet personal
membership on the committee must include input from all relationship with these agencies may expedite your
members to allow each to share the vision, and their recovery process.
individual concerns from the plan’s infancy to
implementation to assure proper communication. If you are dealing with a city or municipality, you should
—Continued on page 8
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8. Emergency Preparedness and Planning Committees
—Continued from page 7
know whether it is the Mayor’s office, the Police put the claim location through an interview process to
Department, the Fire Marshall or other emergency reach the point of designation.
agency that is the primary contact. If damage is ServiceMaster Clean designates losses as Class I, II, or III.
widespread enough to default to county agencies, will it It is this assessment that determines who is dispatched to
be the Sheriff’s department or other civil defense the loss for inspection and or restoration services. While
organizations? As the area expands to the state level, the some flexibility is required the following indicators reflect
Department of Public Service, the governor and even the how each Class would be addressed. Notification protocol
National Guard may play a part. is based on the type of emergency. The variation of classes
In severely affected regions it is probable that the federal can represent the different categories of losses: water, fire,
government agencies will be in control such as the storm damage and hurricane level storm damage.
Federal Emergency Management (FEMA). When losses
involve suspected foul-play such as arson or explosives, the
Federal Bureau of Investigation (FBI) and its special arm, Class I - Water Loss
the Bureau of Alcohol, Tobacco and Firearms (ATF), will These types of losses can be categorized as a class I as they
be the controlling authority. can most likely be contained and controlled by the efforts
The lesson to be learned here is that when an emergency of a single service provider. Upon notification that you
situation arises (or is declared) many of the variables have sustained a water damage claim you should have an
involved may be beyond your control. By taking the time internal checklist to determine how you are best served.
to determine who the likely participants will be at that The most important question to ask yourself when
time of crisis can drastically accelerate your access and implementing a plan for water damage is “Do we have a
thus the recovery process. site plan that specifies the location of all main water shut
off valves?”.
Business Impact Analysis Class II - Fire Loss
Working in conjunction with the Property Management
Company, the business Impact Analysis (BIA) is A fire loss may require the efforts of multiple vendors
performed to determine the “real dollar” value of the from a variety of disciplines. A preventative maintenance
association or section of the community that may be out plan should be implemented and monitored by the
of commission. A function of the BIA is to establish a emergency prevention and preparedness committee. Did
timeframe for business resumption, which will establish you know that the number one cause of residential fires is
the time line needed to return the facility to pre-loss the lack of maintenance to a dryer vent? One of the
condition or the need to use a temporary location. A BIA responsibilities of the emergency prevention and
must consider the interdisciplinary factors of the various preparedness committee would be educating residents
departments and establish priorities based on their about proper dryer maintenance as to avoid over usage of
impact to the business. power and potential fire threats.
While damage can be light to moderate in Class II, there
is the likelihood of damage that may leave the resources
The Plan of a single vendor exhausted. A visit to the damaged site
Have you taken planning time to assign various “building by a large-loss specialist, such as ServiceMaster Clean, who
captains” or some form of hierarchy of contact to ensure the has the capability of handling large spectrum of losses
emergency is addressed timely and professionally? You may ask, and the tools to perform routine maintenance, should be
“Why is it important to have assigned building captains?” included in the preparedness and prevention plan.
It is important that all of the members of the association
feel that they have a voice, and a sense of ownership Class III -Storm Damage
within the committee when taking on disaster
preparedness. Roof damage, trees down, power lines down, and
Classifying how different situations would be handled Hurricane Damage (total loss).
could expedite the recovery process tremendously. Since In cases where complexity of the loss and volume of
there is likely to be a common point of contact internal to damage are the greatest, there will be the need for
your association, it would make sense for that individual to specialty vendors. Class III losses will include not only the
-8-
9. services provided by ServiceMaster Clean and franchise needs. Do you know how many children, seniors, disabled
resources, but also the need for one or more specialty residents, and expecting mothers are in your
services. These services include but are not limited to neighborhood? Emergencies are a time of anxiety and
electronics, document freeze drying, building fear for everyone, but more specifically those with special
engineering or other specializations. needs, or who may be elderly and living alone.
Write it down Present Your Plan
After the planning committee has performed the tasks Now that you have your committee and plan in place,
associated with Risk Analysis and researched the various along with vendor recommendations, it is time to present
items associated with their objectives, the chairperson it to your association. Your plan, in its entirety, should
should provide a standard format that details all include Class I, II and III preventative measures, your
procedures included in the preparedness and recovery neighborhood registry, special needs neighbors, pro-
plan. To ensure that the plan will be effective, the planner active post emergency procedures and the hierarchy in
must educate and train the entire association. A contacts for emergencies.
spectacular plan contained in an impressive presentation
will have absolutely zero impact if it is not shared with
people who need to know and react. Practice, Practice, Practice…
After having constructed a plan, the most effective way to
share the vision with others, as well as make adjustments,
Know your neighbors is to exercise the plan. A scheduled practice run gives all
When thinking in terms of emergency preparedness, parties the opportunity to see action steps that work, those
there is a lot of work to be done to create a thorough plan that don’t, and those that require some tweaking. As a
for the safety of your community but don’t get rule of thumb the plan should be reviewed on a bi-annual
discouraged. There are some simple and immediate basis and revised annually. This annual revision is
activities a small committee can begin to implement right required to account for updates in information and
now to help prepare your neighbors while you create a strategies, changes in notification lists and team
written record and finalize your committees. membership, changes due to advances/obsolete in
Create registries that will include neighbors with special Integrated Systems technology, Changes in services
skills, translators, and accredited mental health advisors. providers, production and equipment.
Also include a list of emergency contacts and vendors on Rochelle Prado can be reached at (813) 514-9400 or at rprado@sm24hr.com.
the list who may assist with stabilization. Take advantage of To learn more about ServiceMaster Clean visit their website www.sm24hr.com
or call one of their branch offices:
training opportunities offered by vendors, Red Cross,
South Florida – John Smith (954) 651-3035
FEMA and other first responders.
Central Florida – Leslie Hanson (407) 273-8268
Take into consideration neighbors who have special Southwest Florida – Portia Wright (239) 321-5077
-9-
10. MEETING NOTICE REQUIREMENTS
MEETING TYPE CONDO/CO-OP HOA
48 hrs posted with an 48 hrs posted with an
Board agenda (or pursuant to agenda (or pursuant to
documents). documents).
14 days via US Mail with a
copy of the proposed
Budget budget, and posted (unless Pursuant to documents.
the governing documents
require a longer time period).
60 days first notice and 14
14 days mailed, delivered
days for second notice.
or electronically
Annual Mailed, delivered or
transmitted (unless
electronically transmitted,
Bylaws state otherwise).
and posted.
14 days mailed and posted. 14 days mailed and
Must include a statement that posted. Must include a
assessments will be statement that Congratulations to
Levy of Special
considered, and the nature, assessments will be
Assessment Brigadoon of Clearwater
estimated cost, and considered, and the
description of the purpose of nature of the
Homeowner’s Association
the assessment. assessments.
for being Selected as a
14 days mailed and
Adoption of Rules 14 days mailed and posted. Communities of Excellence
posted.
finalist in the category of
Posted 48 hrs. in advance, Posted 48 hrs. in “Safety & Security.”
Committee
and open to unit owners. advance
Noticed 48 hrs. in
Noticed 48 hrs. in advance, advance (or pursuant to
but not open to unit owners documents), but not open
when the Attorney is present to unit owners when the KW PROPERTY
Attorney and the meeting being held is Attorney is present and
MANAGEMENT &
to seek or render legal advice the meeting being held is
CONSULTING is
regarding posed or pending to seek or render legal
litigation. advice regarding posed excited to
or pending litigation. welcome aboard
Glenn Collins
Noticed 48 hrs. in
Noticed 48 hrs. in advance, Property Manager, for the recently
advance, but not required
but not required to be open to added Lakeview of Largo South
to be open to unit owners
Personnel unit owners when the Condominium association.
when the purpose is to
purpose is to discuss
discuss personnel
personnel matters.
matters.
- 10 -
11. JOI N OU R MAI LI NG LIST
—Continued on page 10
Yes, I am interested in learning more about KW PROPERTY MANAGEMENT & CONSULTING.
Please include me on your mailing list for the items selected below:
J Electronic Email Newsletter containing news and information relevant to serving on a board of directors.
J Electronic Invitations to upcoming complimentary educational seminars.
J Electronic Copy of Quarterly Tampa Bay Newsletter
J Hard Copy of the Quarterly Tampa Bay Newsletter
J Information Packet on the services provided by KW PROPERTY MANAGEMENT & CONSULTING
Name:________________________________________________________________________________________________________________
Address: ______________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
Association Name: ______________________________________________________________________________________________________
Position on the Board of Directors: ______________________________________________________________Number of Units: _____________
Email Address: ____________________________________________________________________________________
Please mail to: Kelly Ann Vickers
KW PROPERTY MANAGEMENT & CONSULTING
2963 Gulf to Bay Blvd Ste 265
Clearwater FL 33759
or send your preferences via email to kvickers@kwpropertymanagement.com
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12. A Professional and Independent
Approach to Management
2963 Gulf to Bay Blvd, Suite 265 • Clearwater, FL 33759