Taking control of your inbox with time management strategies. On average, workers spend 41% of their time managing emails, which is stress inducing. You can control how you manage emails by following the 4 D's strategy: Deal with the email, Delete unnecessary emails, Delegate emails to others, and Defer emails by filing them in action folders. Schedule dedicated time each day to process emails using folders to organize emails by status (action, reference, delete). Consistent behaviors around email management will help you stay in control of your inbox.

1. Taking control of your inboxBrought to you by

2. In this slide show…Discovering bad email habits

3. Time Management

4. Practical ways to deal with emailsAverage worker spends 41% of their time on email management

5. More than half of UK workers admit to being stressed by how many emails they receive

6. Email volume is doubling every 4 yearsWhat does your inbox say about you?

7. You always have more emails than you would like to have

8. You cannot control how everyone communicates with you

9. You can control what you do (how you send emails and what you do with them)Your actions drive others behaviourResponding in ways that drive others to keep you informed of everythingAsking about too much detail (and not just the important emails)Not sending emails in ways for others to take action and complete Bouncing from one email to the next

10. How many times in a day do you bounce from email to email?

11. Are you ready to try a new system?Allocate a time to monitor your emails each day/weekAddress each email as you read it with The 4 D’s strategyActionorReferenceorDeleteAssign each email to a folder >

12. The 4 Ds:Deal with the emailDelete the emailDelegate the email to the relevant person in your teamDefer the email and file in ‘action’

13. Time Management SkillsHow to beat work overload and structure your time more effectively

14. Could 30 minutes of organisation time each day save you 3hrs of email bouncing?

15. Stephen Covey’s Time Management Matrix

16. Do you respond to URGENT emails or the ones that scream the loudest?

17. Schedule uninterrupted time to process and organise emailReferencefolderAction folderDelete

18. Think of your subject line as a command lineReflect the email’s content in the subject line

19. What is your ‘cc’ strategy?Do you read every single email you have been ‘cc’d into?Do you have a rule for these emails to go into a folder?If so does your team know that you do not address emails immediately that you have been ‘cc’d into?

20. Design your email system to suit your specific needsFor example do you receive a number of newsletters each day?Think about setting a rule that they all go into one folder and you read them once a day/week.Try not to get bombarded by emails that are not relevant to your daily work load.

21. Top tipsBe consistent in your behaviours

22. Your behaviours drive how others email you and arrange meetings with you

23. Take responsibility for what comes into your mailbox and stay in the driving seatDecide when to check your emails

24. Write clear subject lines to invite reading and action

25. Write emails for others to take faster action

26. Read less and ignore more

27. Ignore or separate ‘cc’ emails

28. Eliminate newsletters

29. Create action foldersDon’t forget!.......The 4 Ds:DealDeleteDelegateDefer

30. Did you know…..2.8 million emails are sent every second

31. For more information on the Training Academy contact Off to WorkT: 0207 386 4497 E: training@offtowork.co.ukW: www.offtowork.co.uk