The document provides strategies for managing email effectively. It recommends chunking email into batches and processing a couple times a day, avoiding email during high energy times. It suggests deleting unnecessary notification emails immediately, unsubscribing from non-essential emails, and filing or archiving emails to keep the inbox clear. The document also recommends reusing sent emails, using subject lines to summarize, keeping emails concise, and establishing expectations with others on email response times.

1. Leadership-Life Fit:
Managing Email
S

2. Managing Email

3. Strategies for Managing Email
S Chunk email
S Process in batches a couple of times a
day (use auto reply to communicate the
times during which you will respond to
email)
S Don’t schedule email checks during your
times of high energy

4. Strategies for Managing Email:
Reading & Processing
S Delete immediately (without reading) all notification emails from
social networking (e.g. LinkedIn updates, Facebook, and
Twitter) and any other unnecessary messages.
S Consider re-routing RSS feeds and other non-essential email
to another email address.
S Unsubscribe from non-essential email (see fine print at the
bottom of the message to unsubscribe).
S Delete messages you won’t want or need to look at after this
week.
S File all other email or archive—keep your Inbox as clear as
possible.
S Don’t revisit messages you have trashed.

5. Strategies for Managing
Emails: Composing
S Re-use sent messages for those that you send over and
over instead of re-writing
S Use the subject line to summarize
S Use distribution lists
S Keep the content clear and concise

6. Strategies for Managing Email
S Establish effective organizational habits with your
staff
S Use cc effectively--to indicate an FYI (this also allows you
quickly to scan and file or delete emails on which you are
cc’d)
S Distinguish between a message and a
conversation
S message=email
S conversation=phone call, Skpye, face-to-face

7. Strategies for Managing Email
S Explain your expectations to others
S Do you have a 24 hour rule? A 48 hour rule?
S Do you have different expectations for your
administrative team, your teachers, your parents?

8. Strategies for Managing Email
S Turn off new message notifications
S Don’t let a ping or a pop-up distract you from your work!

9. Commit to be leadership-life
fit!