This document proposes the development of a computerized client system for the Department of Social Welfare and Development (DSWD) SWADT Palawan Field Office in Puerto Princesa City, Philippines. The current semi-computerized system has limitations like errors in data encoding and difficulty producing updated client reports. The proposed system aims to accurately and reliably encode information, produce updated individual client reports, automatically generate client information, and securely control and protect client data from unauthorized access. It will provide benefits like faster and easier client data management to better serve clients.

1. COMPUTERIZED CLIENT SYSTEM FOR
THE DEPARTMENT OF SOCIAL WELFARE
AND DEVELOPMENT SWADT PALAWAN
FIELD OFFICE REGION IV-B
MIMAROPA
Rea S. Montilla
Leslie Ann A. Ybañez

2. PRESENTATION OUTLINE
 Background of the Study
 Statement of the Problem
 Objectives of the Study
 Significance of the Study
 Scope and Delimitation
 Conceptual Framework
 Review of Related Literature and Studies
 Research Design and Methodology
 Proposed Implementation
 Expected Output

3. BACKGROUND OF THE STUDY
DSWD – Department of Social Welfare and Development
In 1987, the law creating DSWD was signed by President Corazon
C. Aquino, through Executive Order No. 292 also known as the Revised
Administrative Code of 1987 which established the organizational
structures and functional areas of responsibility of DSWD and further
defined as statutory authority.
DSWD FIELD OFFFICE REGION IV-B MIMAROPA
On May 17, 2002, President Gloria Macapagal Arroyo signed
Executive Order No. 103 dividing Region IV into Region IV-A
CALABARZON (composed of Cavite, Laguna, Batangas, Rizal and
Quezon) & IV-B MIMAROPA (composed of Mindoro Oriental and Mindoro
Occidental, Marinduque, Romblon and Palawan).

5. Client Category
 C N S P - Children in Need Of Special Protection
 Y N S P - Youth in Need of Special Protection
 P W D – Person with Disabilities
 S C – Senior Citizen
 W E D C - Women in Especially Difficult Circumstances
 F H O N A – Family Head and Other Needy Adult

6. DSWD Field Office IV-B MIMAROPA is primarily responsible for the
management and implementation of DSWD functions in the MIMAROPA region. It
facilitates direction setting and provides higher support and technical assistance
to social welfare and development intermediaries within a collaborative
environment. This includes local government units particularly the Municipal
Social Welfare and Development Office (MSWDO), social welfare and
development-related NGOs, private organizations and line agencies. It also
promotes and ensures the implementation and enforcement of laws and policies,
rules and regulations pertaining to social welfare and development within its
geographical, spatial and cultural jurisdiction.
SWADT PALAWAN or Social Welfare and Development Team Palawan is the
name of DSWD team of Palawan. They are working under Operations and
Programs Division that is divided into Poverty Reduction Program Unit and
Protective Services Unit. It is composed of 338 employees spread throughout the
different municipalities of the province but only 13 employees are assigned in
Puerto Princesa City.
SWADT PALAWAN Field Office is located at H. Mendoza St., Brgy. Model,
Puerto Princesa City.

7. Semi-computerized System
A kind of computer system which uses old method of filing data such as Microsoft Office.

8. The Proposed System
“COMPUTERIZED CLIENT SYSTEM FOR
THE DEPARTMENT OF SOCIAL WELFARE
AND DEVELOPMENT SWADT PALAWAN
FIELD OFFICE REGION IV-B
MIMAROPA”

9. Statement of the Problem
1. How to minimize the errors of encoding data?
2. How to produce an updated data report of
individual client who receives financial and material
assistance from “DSWD”?
3. How to make every transaction easier and faster?
4. How to secure confidentially information of the
clients?

10. Objective of the Study
1. To give accurate and reliable information encoded in a fastest
way.
2. To be able to produce an updated individual reports with
regards to the financial and material assistance they have
availed.
3. To automatically generate information of the client.
4. To be able to control and secure information from a possible
hacker or intruder.

11. Significance of the Study
The “Computerized Client System for the Department Of
Social Welfare and Development SWADT Palawan Field Office
Region IV-B MIMAROPA” will provide the agency the help to
respond better by providing systemized data storage for a very
convenient way of inputting data, faster tracking of client’s
information, easier access and errorless making of reports that will
result to an up to date granting of assistance.

12. Scope of the Study
 DSWD SWADT Palawan Field Office
located at H. Mendoza St., Brgy. Model, Puerto Princesa City
 client forms and reports
• General Intake Sheet
• Eligibility Certificate
• Cash Disbursement Record
• Accomplishment Reports
• Masterlist of Beneficiaries
 security of client files
 offline operations
 it uses LAN to connect the users
 The administrator has the major authority in the system.
 The user has limited access to the security settings.

13. Delimitation of the Study
 personal information of staff
 daily attendance of staff
 payroll of staff
 online transactions
 cannot be used for conversation
 cannot be used for file transfer

14. Conceptual Framework
Information,
Transactions,
Records
Accurate and
Integrated
Computerized
Client System
Input,
Verify,
Confirm and
Update Client's
Record,
Progress
INPUT PROCESS OUTPUT

15. Review of Related Literature
Luis Martines- Uribe; Meriel Patrick, March 2008, Information
Management Strategies
Jan Christopher L., September 2013, Library System
Review of Related Studies
Bautista et. al, 2008, Ironhills steel Fabrication Billing, Income
Statement and Inventory System
Santiago, et. al., 2002, Palawan State University Computerized
Supplies Accounting System

16. Research Design and Methodology
Qualitative Method
It seeks to understand and answer a given problem
from the perspectives of the local population it involves.
Research Instrument
 Survey Questionnaire
 Interview

17. Proposed Implementation
Budgetary Requirements Budget Item
Researchers’ budget
expenses for requirements
used in doing the research.
Budget
Requirement
Hardware:
 Laptop
 Toshiba NB500
 Window 7 starter
 Intel ® Atom ™ CPU N570 @ 1.66GHz 1.67GHz
 1G RAM
 32-bit
 Mouse with mouse pad
P25,000.00
Software:
 Microsoft Office
 Photoshop CS5
 VB.Net 2010
 MySQL Workbench 5.2.26
-
Internet P1000.00
Printer P2000.00
Paper
- 8.5 x 11” size P1000.00
TOTAL P29,000.00

18. Personal Services (Honoraria)
Researchers’ expenses during research conduct.
Account Description Amount
Transportation P3,000.00
Internet P2,997.00
Printing P1,000.00
Folders and Envelopes P100.00
Electricity P900.00
PSUCCESS Seminar P3,500.00
Grammarian Fee P500.00
Food P2,500.00
Total P14,497.00

19. Operating Expenses
Monthly budget of the entity during operation.
Account Description Amount
IT personnel P5,500.00
Ink refill color black,
magenta, yellow, cyan
P360.00
Papers and folders P500.00
Electricity P250.00
Maintenance P1500.00
Total P8,110.00

20. Capital Outlay and Equipment
Description Amount
Laptop Brand: Sony VIO
Model: Sony SVE14122CV
Intel Core i5- 2450Ghz
2GB DD3 Memory
320GB HDD
P30,000.00
Licensed Operating System: Windows 7
P4,500.00
Printer 3in1: Print, copy, scan
Brand: Epson
P7795.00
Electricity
P200.00
Ink cartridge with colors black, magenta, yellow, cyan
P1500.00
Cable wire:3 meters and tapes P150.00
LAN (RJ45) P100.00
Papers and Folders P500.00
Total P44,745.00

21. Expected Output
Log-In Form

22. Forgot Password
Data Source Setting
Exit Confirmation Window

23. Main Form

24. Main Form
(when system buttons is clicked)

25. Main Form (when report button is clicked)

26. Main Form (when information button is clicked)

27. Log-Out Confirmation Window

28. General Intake Sheet Part 1

29. General Intake Sheet Part 2

30. Certificate of Eligibility

31. Cash Disbursement Record

32. Accomplishment Report Part 1

33. Accomplishment Report Part 2

34. Breakdown of Client Served

35. Masterlist of Beneficiaries

36. User Account Settings

37. Thank you 