This document outlines the standard operating procedures for supply operations within the Harrisonburg High School JROTC Blue Streak Battalion. It establishes responsibilities and procedures for property accountability, inventory, issue and turn-in of uniforms and equipment. Key points include appointing a Military Property Custodian responsible for requisitioning, receiving, storing and accounting for all government property. It also outlines procedures for conducting monthly inventories of sensitive items and annual inventories of all equipment, as well as procedures for issuing and recovering uniforms and equipment from cadets.

1. HARRISONBURG HIGH SCHOOL
ARMY JROTC
BLUESTREAK BATTALION
SUPPLY
STANDARD OPERATING
PROCEDURES (SOP)
REVISED AUGUST 2016

2. Harrisonburg High School JROTC Supply SOP 1
1. Purpose This SOP establishes supply policies and procedures for all supply procedures and
equipment accountability to include responsibilities, hand receipt holders, and issue/turn-in
procedures within the Harrisonburg High School JROTC Blue Streak Battalion.
2. Responsibilities
A. Military Property Custodian (MPC).
(1) Appointed by the school principal, by letter, for requisitioning, receiving,
storing, issuing, and accounting for all United States Government property furnished for JROTC
activities as prescribed by current regulations and policies (Annex A).
(2) Serves as the hand receipt holder and is the responsible for the proper care and
safekeeping of the property entrusted to their possession or under their supervision. The MPC
will assume property book accountability for the property by statement on DA Form 3328.
(3) Requisition, receive, store, issue, inventory, and account for supplies
requisitioned through the Army Supply System, IAW AR 710-2 and CCR 700-1. The MPC is
responsible for commercial items, acquired and/or paid for in accordance with current regulatory
guidance and command policy, using the GPC.
(4) Utilizes sub-hand receipt procedures to assign property responsibility to unit
Cadre and Cadets.
(5) Secure and maintain adequate space to receive, store, and issue clothing,
supplies, and equipment for the JROTC Unit.
(6) Conduct a 10% monthly inventory and a 100% annual physical inventory of
all government property. Provide results to the installation property book officer (PBO) in a
timely manner.
(7) Ensure sensitive items are inventoried monthly and the report is submitted to
the support installation, IAW local procedures.
(8) Maintain current record of all serial numbered items.
(9) Ensure all requests, turn-ins, and hand receipt transfers are prepared in
accordance with DA PAM 710-2-1.
(10) Comply with AR 710-2, paragraphs 2-13 and 2-28c; and DA Pamphlet 710-
2-1, Chapter 3, AR 735-5 Chapter 13, for lost, stolen, or damaged equipment. This may require
DD Form 200, Financial Liability Investigation of Property Loss, or DD Form 362, Statement of
Charges/Cash Collection.
(11) If applicable, initiate DD Form 250, Material Inspections and Receiving
Report, to acknowledge and report purchases of non-expendable items to the PBO within three
workdays.
(12) Ensure that required documentation is maintained on the card holder and the
billing official (BO) of each GPC account.
(a) Maintain copies for the billing official’s records.
(b) Ensure that the BO is provided copies of all transactions for review,
approval, and certification of items purchased with the GPC.
(13) Secure and maintain appropriate furniture, and equipment to execute the
mission IAW CTA.
(14) Ensure Army JROTC units are issued only authorized property, which is
based on cadet enrollment at that unit.
(15) Arrange for pick-up and delivery of laundry, dry cleaning, and alterations
from the Army JROTC unit.

3. Harrisonburg High School JROTC Supply SOP 2
(16) Participate in meetings and other professional activities.
(17) Perform related duties as assigned to accomplish the mission.
(18) Adhere to all school district and Army standards.
B. School Principal. The school principal is responsible the appointment of the MPC, by
letter for requisitioning, receiving, storing, issuing, and accounting for all United States
Government property furnished for JROTC activities as prescribed by current regulations and
policies. The school principal is responsible for all US Government property used in the conduct
for all JROTC activities and must post a bond of insurance (Annex C) for the care and
safekeeping of all property issued to the high school to include uniforms, expendable articles,
and supplies expended in the operation, maintenance or instruction of the JROTC program.
C. Cadets are charged with the responsibility of maintaining issued equipment and
clothing in the best possible state of serviceability. The uniform and equipment of the
Harrisonburg High School JROTC Department are the property of the United States
Government. It is loaned to cadets for specifically authorized purposes. Individual cadets are
responsible for all items lost or willfully destroyed through neglect and will be paid for by the
individual cadet concerned. Cadets are authorized to use your uniform and equipment for
training and other activities approved by the HHS JROTC instructor staff and school officials.
D. The cadet Logistics Section and the Military Property Section are responsible for
assisting the MPC with daily supply operations to include: uniform issue, uniform turn-in,
inventories, and general maintenance of the supply room.
E. Hand receipt holders are responsible for ensuring all property, supplies, or equipment
assigned to him/her are used as designated, care for, and secured IAW appropriate regulations,
policies and procedures.
3. Security. The JROTC Supply Room will be locked at all times when the SAI or AI are not
present. The Arms Room will be locked at times and rifles will be secured in the rifle racks when
not being used of drill or marksmanship.
4. Property Accountability. The Harrisonburg High School JROTC maintains a property book
for all government accountable property using the informal property book system.
A. DA Form 3328/3328-1 (Property Record) is maintained on all non-expendable and
serial numbered property (Annex D).
B. Clothing accountability is maintained on Cadet Command Regulation Form 146-1
(Clothing/OCIE Property Record) (Annex E). All clothing inventories, gains, and losses will be
posted as required. All cadet uniforms and instructional material will be input into the unit shelf,
maintained, and issued to cadets through the established procedures and menu functions in
JUMS. Cadet clothing and instructional material hand receipts generated from JUMS is the
required method of accounting for clothing and instructional items issued to cadets.

4. Harrisonburg High School JROTC Supply SOP 3
C. DA Form 2064 (Document Register for Supply Actions) is maintained on durable,
expendable, and non-expendable requisitions, turn-ins, and lateral transfers of US Government
Property (Annex F).
D. Supporting Document File is maintained for all requisitions received for each
requisition posted to the DA Form 2064 (Document Register for Supply Actions) received,
cancelled requisitions, turn-ins, and lateral transfers.
E. Government Purchase Card (GPC) Log is maintained for all purchase made with the
GPC for all expendables, durable, and non-expendable OMA requisitions (Annex G).
F. DA Form 1687 (Notice of Delegation of Authority-Receipt of Supplies) is maintained
on file for the MPC and authorized representative. The DA Form 1687 is updated annually or
change of hand receipt holder (Annex H).
G. Issues/Turn-Ins. DA Form 3161 (Request for Issue or Turn-In) (Annex I) will be
completed when property is hand receipted for less than 30 days. Property will not be
temporarily hand receipted outside the unit without SAI authorization. All property issued over
30 days will be receipted on DA Form 2062 (Hand Receipt/Annex Number) (Annex J).
Property/components requested to fill shortages within Harrisonburg High School JROTC will
be picked up in a timely manner. The MPC or individuals listed on DA Form 1687 (Delegation
of Authority) may sign issue/turn-in documents. Issue/turn-in documents will be retained until
the hand receipt/component hand receipt is updated. Property being turned in will be clean,
complete, and serviceability identified.
H. Component shortages. Component shortages, less consumables, i.e. cloth, strings,
paper, sandpaper and ink, will be accounted for. When shortages are accounted for, without a
turn-in document or shortage annex, the shortages will be accounted for IAW AR 735-5 by
submitting a DD Form 362 (Statement of Charges/Cash Collection Voucher) (Annex K) or DA
Form 200 (Financial Investigation of Property Loss (FLIPL) (Annex L).
I. Loss, Damage or Destruction of Equipment/Property. Any loss, damage, destruction of
equipment/property will be reported to the instructor staff within 24 hours of discovery. A sworn
statement by all available individuals with knowledge of the loss or damage will be prepared at
the time of discovery. This is imperative in order for Financial Liability Investigation of Property
Loss (FLIPL) to be submitted within the required time frame. Damage, destruction, theft, or any
incident that could be criminal in nature will be immediately reported to the instructor staff,
school administration, and the Harrisonburg Police Department.
J. The MPC/hand receipt holder is liable to reimburse the US Government at fair market
value for lost, damaged, or destroyed property in his/her custody until properly relieved.

5. Harrisonburg High School JROTC Supply SOP 4
5. Procedures
A. Inventories.
(1) An annual inventory of all equipment and property will be conducted at the
end of each school year and no later than the start of a new school year. Report will be completed
using inventory print-out from JUMS. The S-2/S-4 and SAI will initial each page. The SAI will
sign and date the last page. A memorandum for record for the annual inventory will be sent to
Fourth Brigade (Annex M).
(2) Inventory of sensitive items by serial number (IT equipment, air rifles, drill
rifles etc.) will be completed on a monthly basis by the S2, S5, S7, and PBO utilizing ROTC
CDT CMD Form 195-R (Annex N). The SAI and AI will approve the inventories on alternate
months.
(3) Incoming and outgoing hand receipt holders will conduct a 100% inventory
upon change of hand receipt holders.
B. Uniform and Uniform Items Issue.
(1) Initial Issue. Uniforms will be issued at the beginning of each semester. Initial
issue and accountability of uniforms will annotated on DA Form 3645-1 (Organizational
Clothing and Individual Equipment Record) (Annex O). The Military Property Officer will use
these forms to complete the Clothing/Instructional Material Record for each cadet entered in
JUMS. Every cadet and their parents or legal guardian are required to sign this form. The JUMS
Clothing/Instructional Material Record is the official record of the clothing and equipment that
the cadet will be held responsible for and retained on file. The MPC will caution cadets, when
signing for property, to be sure that they have received what they have signed for. Uniforms and
equipment will be issued only to enrolled JROTC cadets.
(a) Insignia and rank will be issued during awards ceremonies or battalion
formation and supported by a copy of promotion/demotion orders and will be recorded on
clothing record of individual concerned. These items will be turned-in at the end of the semester
or school year.
(b) Awards, decorations, and ribbons will be issued during awards
ceremonies or battalion formation and must be supported by a copy of orders making awards.
These issues will not be recorded on the clothing record and are exempted from end of year turn-
in.
(c) Nameplates will be issued and recorded on the clothing record and will
be turned-in at the end of semester or school year.
(2) Alterations. Uniforms will not be altered by cadets. Initial fitting and alteration
costs will be paid by the JROTC Department. Minor repairs and cleaning, pressing, and
laundering of uniforms are responsibility of the cadet. Unauthorized alterations, which change
the configuration of the uniform, will result in disciplinary action, as well as financial liability by
the cadet and/or the parent or legal guardian.

6. Harrisonburg High School JROTC Supply SOP 5
(3) Maintenance. Cadets are required to pay for periodic dry cleaning of their
uniform during the semester or school year. Uniforms will be kept clean and pressed at all times.
Missing buttons will be replaced as discovered. Cadets will replace, at their own expense items
of equipment and clothing, which have been damaged because of unauthorized use or through
neglect lost, damaged, or destroyed property which occurred as a result of "neglect" in
accordance with appropriate regulations
C. Serviceability. Inspection of property to insure adequate maintenance and proper care
will be continuous. Cadets may exchange, without cost, clothing and equipment, which has
become unserviceable through fair wear and tear (normal use). Unserviceable items of US
Government property will immediately be withdrawn from use and turned in for repair or
replacement. Items that are found unserviceable will be recorded on DA Form 3161.
D. Turn-Ins. Cadets are required to turn-in all accountable wear uniforms and equipment
at the end of the school year, when no longer a member of the cadet corps, or when requested to
do so. Turn-in of clothing, equipment, and property will be recorded on Clothing and
Instructional Material Record. The Clothing and Instructional Material Record is the only
document which officially records turn-ins, and provides credit to the cadet that the clothing and
equipment has been received. Once the cadet has turned in their uniform a turn-in form will be
competed and filed. The Military Property Officer will return items back into the inventory using
JUMS.
E. Property Recovery. If cadet fails to turn-in uniforms as required, upon leaving the
program, or the completion of the school year or at the prescribed time the following actions will
take place:
(1) Memorandum will be sent to the parent/guardian requesting return of property
(Annex P).
(2) Property not returned within 2 weeks from initial notification, a second
memorandum will be sent to parent/guardian stating the replacement cost of items.
(3) Property not returned after second notification, a certified memorandum will
sent to the cadet’s parent/guardian notifying them of financial liability to the US Government.
(4) The MPC will maintain a copy of all documents used in the attempt to recover
government property.
6. Command Supply Disciple Program (CSDP). CSDP is a commander’s program directed at
eliminating noncompliance with supply regulations. CSDP is implemented and carried-out
through the use of logistics evaluations/inspections and internal control measures. Senior Army
Instructor are responsible for include:
A. Ensuring that property accounting is complete and accurate, that property is on hand
and in serviceable condition, and that property is safeguarded.
B. Evaluating all logistics and supply operations using the standards outlined in AR 710-
2, Appendix B. The checklists in CCR 145-8-3 may be used to review a unit’s effectiveness.

7. Harrisonburg High School JROTC Supply SOP 6
C. Triennially (once every three years) conduct command inspections commensurate with
available resources.
D. Semiannually (every six months) conduct unit local internal logistics and property
book evaluations.
E. Appointing/designating unit CSDP coordinators and monitors IAW AR 710-2,
Appendix B (Annex Q).
F. Coordinating and scheduling triennial logistical and security inspections by the
Brigade, if manpower and funds are available. If resources are not available, coordinate with
James Madison University to conduct the triennial logistics and security inspection. If resources
are then, not available, send a request to Brigade to sign a memorandum to that effect and keep it
on file at the unit until the next evaluation.
G. Report to the Brigade any CSDP requirements that cannot be completed. Colleges can
use the JROTC SUPPLY CHECKLIST (Annex R) to conduct the schools inspections.

8. Harrisonburg High School JROTC Supply SOP 7
REFERENCES
AR 145-2
Junior Reserve Officers’ Training Corps: Organization, Administration, Operation and Support
AR 190-11
Physical Security of Arms, Ammunition, and Explosives
AR 190-13
The Army Physical Security Program
AR 600-8-22
Military Awards
AR 600-20
Army Command Policy
AR 670-1
Wear and Appearance of Army Uniforms and Insignia
AR 700-84
Issue and Sale of Personal Clothing
AR 710-2
Supply Policy Below the National Level
AR 735-5
Property Accountability Policies
DA Pam 670-1
Guide to the Wear and Appearance of Army Uniforms and Insignia
DA Pam 710-2-1
Using Unit Supply System (Manual Procedures)
DA Pam 708-3
Cataloging of Supplies and Equipment, Army Adopted Items of Materiel, and List of Reportable
Items (SB 700–20)
CTA 50-900
Clothing and Individual Equipment
CTA 50-909
Field and Garrison Furnishing and Equipment

9. Harrisonburg High School JROTC Supply SOP 8
CTA 50-970
Expendable/Durable Items (Except Medical, Class V, Repair Parts and Heraldic Items)
CCR 145-2
Junior Reserve Officers’ Training Corps Program: Organization, Administration, Operation,
Training and Support
CCR 145-2, Chapter 11 Revision Uniforms and Insignia
CCR 145-8-3 (Draft)
Junior Reserve Officers’ Training Corps: JROTC Program for Accreditation
CCR 700-1
Logistics: ROTC Standardized Logistics Policy and Procedures
JROTC Unit Management System (JUMS)