Uploaded byWouter Verkerken
Structured writing using ms word
This document discusses structured writing using Microsoft Word and outlines 4 key principles: breaking information down into digestible units, separating structure from format, connecting structure elements to different information types, and arranging information by type. It provides examples of defining structure elements like titles and lists, connecting those to format styles, and organizing content like concepts, processes, and instructions based on its information type. Structured writing aims to make documentation more accessible and consistent for readers by limiting formatting options and arranging content in a predefined structure.
More Related Content
Similar to Structured writing using ms word
Structured writing using ms word
- 1. Structured Writing UsingMS-Word luc.bouquet@teka-infopilots.com
- 2. Parts of thisWorkshop Communication vs. documentation Structured writing Exercise Evaluation and wrap up
- 3. Communication 1 2 3
- 4. Documentation 1 2 3
- 5. Combined Action of Communicationand Documentation 1 2 3
- 6. Example: Different useof e-mail and Attachment 1 2 3
- 7. Comparison – Communicationand documentation Communication Documentation Volatile Permanent
- 8. Comparison – Communicationand documentation Communication Documentation Volatile Permanent Once-only Repetitive
- 9. Comparison – Communicationand documentation Communication Documentation Volatile Permanent Once-only Repetitive Push Pull
- 10. Comparison – Communicationand documentation Communication Documentation Volatile Permanent Once-only Repetitive Push Pull Linear - sequential Random access
- 11. Comparison – Communicationand documentation Communication Documentation Volatile Permanent Once-only Repetitive Push Pull Linear - sequential Random access Consumed immediately Stored and used later on
- 12. Comparison – Communicationand documentation Communication Documentation Volatile Permanent Once-only Repetitive Push Pull Linear - sequential Random access Consumed immediately Stored and used later on Consumed as a whole Consumed only partly
- 13. Comparison – Communicationand documentation Communication Documentation Volatile Permanent Once-only Repetitive Push Pull Linear - sequential Random access Consumed immediately Stored and used later on Consumed as a whole Consumed only partly Comes about intuitively Comes about through a process
- 14. Media for Communicationand Documentation Communication Documentation Face-to-face Document (Word, PDF, print…) Telephone Intranet SMS SharePoint E-mail Blog Twitter Wiki Facebook YouTube Yammer LinkedIn profile Chat CMS or LCMS
- 15.
- 16. What is it? Structured writing is a method where: – writers use a limited set of structure- and format elements in an agreed order – several writers share a limited set of structure- and format elements Structured writing is often supported by an IT- application that confines the writers’ freedom in using format elements Non example
- 17. 4 Principles ofStructured Writing Mind the limitations of the receiver of the information – Break down, group and label Separate structure from format – First, define a limited set of structure elements – Then, connect format elements to each structure element Connect structure elements to information types Arrange by information type
- 18. 4 Principles ofStructured Writing Mind the limitations of the receiver of the information – Break down, group and label Separate structure from format – First, define a limited set of structure elements – Then, connect format elements to each structure element Connect structure elements to information types Arrange by information type
- 19. Break down, groupand label Feed information in ‘digestible’ units Mind the limits of short term memory 7 ± 2 Put together what belongs together Give the topics an appropriate title Voorbeeld
- 20. saw milk trainhammer water cab screwdriver tea car pliers coffee bike spanner beer airplane cissors wine tram chissel lemonade bus
- 21. water tea airplane saw car cissors milk pliers wine train coffee tram hammer bike chisel cab spanner lemonade screwdriver beer bus
- 22. water saw airplane tea cissors car milk pliers train wine hammer tram coffee bike chisel beer spanner bus lemonade screwdriver cab
- 23. Drinks Tools Transportation water saw airplane tea cissors car milk pliers train wine hammer tram coffee bike chisel beer spanner bus lemonade screwdriver cab
- 24. Animals Furniture Professions tiger chair nurse horse cupboard painter rabbit table carpenter cat sofa artist sheep bed hair dresser cow arm chair cook dog wardrobe writer
- 25. 4 Principles ofStructured Writing Mind the limitations of the receiver of the information – Break down, group and label Separate structure from format – First, define a limited set of structure elements – Then, connect format elements to each structure element Connect structure elements to information types Arrange by information type
- 26. Separate Structure fromFormat Define a number of structure elements Give the structure elements a name Example – You might use the following elements: – Titles on level 1, 2 and 3 – Plain text – Unordered list (the order does not matter) – Ordered list (the order is important) – Figure caption – Table
- 27. Levels ‘Chapters’ on level 1 1 Per chapter, 5 topics on 111 level 2 1 2 3 4 5 Per topic een aantal 1 2 3 4 5 ‘Ideeën’ op niveau 3 1 2 3 4 5
- 28. Format Elements Use‘Styles’ in your word processor (or use an existing template) Connect the following format elements to each structure element: – Typeface, color, size and style – Indentation and shape of the bullet or the number – Space above and below – Possible lines above and below Voorbeeld
- 29. 4 Principles ofStructured Writing Mind the limitations of the receiver of the information – Break down, group and label Separate structure from format – First, define a limited set of structure elements – Then, connect format elements to each structure element Connect structure elements to information types Arrange by information type
- 30. Information Types Conceptsand principles Composition Process Instruction Data
- 31. Connecting Format toInformation Type Information Type Format Principles and concepts Plain text Statements, intentions, definitions Unordered list Composition Figure How it looks like, how it is put together Unordered list or table Process Ordered list How does it work? Figure (Process diagram) What happens? Instruction Ordered list How you do something Figure (Flowchart) Data Unordered list or table Figures, concrete information Graph
- 32. 4 Principles ofStructured Writing Mind the limitations of the receiver of the information – Break down, group and label Separate structure from format – First, define a limited set of structure elements – Then, connect format elements to each structure element Connect structure elements to information types Arrange by information type
- 33. Arrange by InformationType 1. Principles and concepts Why is this information important? Who should read it? Possible new terms 2. Compositions What are the parts, how does it look like? 3. Processes How does it work? What happens? 4. Instructions How do you have to proceed? 5. Data Example
Editor's Notes
- #29 Voordelen:Structuur via OutlineStijl in zijn geheel aanpassenWerken met het slotje