It is standard procedure for clients to email their Tally data to the auditors before the audit. Based on this information, an audit is carried out, and audit adjustment entries are entered into the Chartered Accountant’s office computer.

1. Steps to Export & Import
AuditAdjustment Entries
inTally ERP 9

2. It is standard procedure for clients to email theirTally data to the
auditors before the audit. Based on this information, an audit is
carried out, and audit adjustment entries are entered into the
Chartered Accountant’s office computer. Because of the
tremendous pressure of the due date, it is not possible to maintain a
separate record of these adjustment entries. As a result, these
modification entries are seldom disclosed to the customer.

3. After a few months, the Client’s accountant warns him that the
starting balances on the Financial Statements do not match those
on the signed Financial Statements. It’s practically impossible to
recall all of these entries at this point.Currently, the only options are
examining ledger accounts with disparities to trace these entries or
separate the company and adjust the initial balance.Click here to
know more about computer accounting course Ahmedabad.

4. Tally XML Import / Export is the solution that comes to the rescue in
this case. Our clients can easily import the adjustment entries into
theirTally system by using this technique to export an XML file with
the adjustment entries.These entries must be labelled in some way.

5. InTally,You CanTag an Entry

6. Any entry added or amended during the audit/finalisation process
should be indicated as such on the spreadsheet. It is, therefore,
necessary to provide a unique combination of characters at some
point in the story. ***AUDIT*** is used throughout this tutorial.
This technique is helpful for quickly sifting through the labelled
entries in a database.

7. The steps are summarised as follows:
1.The Computer of a Chartered Accountant:
2.Tag all of the audit adjustment entries with the tagging technique
described above. Gateway ofTally > Display > Day Book >Tag all of
the audit adjustment entries.
3. Periods should be changed from one month to a year, for
example: From April 1, 2019, to March 31, 2020.
4. Choose Range as theVoucher with a Narration containing the
words ***AUDIT***
5. Exporting the transaction in the XML Data Interchange format is
recommended.

8. 6. Using notepad, edit DayBook.xml and replace the word
***AUDIT*** with nothing (optional)
7. Client’s Computer: Send the DayBook.xml file to the Client.
8. DayBook.xml should be saved in some folder.
9. Make a backup of your company folder before importing XML
data intoTally > Import of Data >Vouchers.
10. Specify the location of DayBook.xml.
11. Following the completion of the import, check the ledger
balances to ensure that the substance was successful.

9. Frequently Asked Questions are
included below (FAQ)

10. Q1. IfTally is used by both the CA and the Client, does it have to
be the same version?
Answer: No, XML Import/Export is not dependent on the version of
the underlying XML document.

11. Q2.Some entries are replicated rather than overwritten to save
space.What is the underlying reason?
Answer:Tally generates a unique system-generated number for
each voucher entry that is used to identify it (which is hidden).The
modification of an existing record has no effect on this unique
number. When the XML file is imported onto the Client’s computer,
Tally overwrites theVoucher entries that the CA has modified on his
end because the exact number appears in the XML file. However, if
any record is removed and re-passed, either by the CA or by the
Client, this number matching process considers this as a new entry
rather than a modified entry, and duplication is seen.

12. Q3. Is it possible to use this procedure to recover deleted voucher
entries?
Answer: No, deleted entries are removed from the company’s
database and are never included in the XML file.This means that
any entry deleted by CA will not be deleted on the Client’s end
during XML Import.This can be remedied by passing another
reverse voucher entry, which effectively nullifies the effect of the
first (like in CBS, SAP).The outcome is the same as deletion.Tally
will treat this entry as a new voucher entry made at the Client’s
location.

13. Q4.The import of some adjustment entries did not occur on the
Client’s PC. What exactly went wrong?
Answer: No new or modified ledger accounts are created or
modified by either CA or the Client at their respective ends.The
import process does not capture this (we are explicitly exporting
Vouchers only). It is necessary to manually construct any ledger
accounts that are missing on the Client’s end.

14. Q5. Is there a report for imported vouchers that can be generated
inTally?
Answer: In a file entitledTally.imp,Tally stores all of the Masters /
Vouchers that were imported by XML Import. Open this file in the
notepad to see what it contains.The most recent XML Import result
can be seen at the bottom of this file if you scroll down to the
bottom.The time is given, and additional details such as the number
of coupons that have been added, edited, skipped, and deleted. If
the import fails during the process, the cause for the failure is also
supplied.

15. Q5. Is it possible that running imports twice or more will have
negative consequences?
Answer: No, executing import for a second or third time provides
the same effect as the first time.The reason is straightforward:Tally
cannot create vouchers with the same system-generated number
repeatedly. As a result, beginning with the second transaction, these
transactions are recognised as modifications with the same
accounting consequences. So there is no need to be concerned
about this issue.
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audit-adjustment-entries-in-tally-erp-9/

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