The objective is for efficient bank reconciliation. What you see in the bank statement is what you see in the General Ledger.

1. STEPS ON
ENTERING
SQUARE
TRANSACTIONSBY L U C I L L E

2. When is Square used?
Square is the merchant processing system used by PUENTE Learning Center
used by Registration desk, on a Samsung tablet to process registration and
special events like Paint Nite.
Charter administrative assistant uses personal smart phone with identifier
(staff name’s iPhone) for DVD slideshow sales, Pajama night and more.
On special events like Community Arts Festival, Golf Tournament, Magical
Night, select staff have the square reader on their smart phones.

3. The Wells Fargo statement or downloaded activities is the basis for allowing Finance
team to know the direct deposits.
Go to www.squareup.com
Sign in
Deposits
Choose the date of sales from the drop down options
General rule is: the Square transaction is the day before the transfer to Wells Fargo

4. If the amount matches the direct deposit in Wells, click on Amount figure

5. Click
here!

6. Date Time Time ZoneGross SalesDiscounts Net Sales Gift Card SalesTax Tip Partial RefundsTotal CollectedCard - SwipedCard - KeyedCash Wallet Square Gift CardOther TenderOther Tender TypeOther Tender NoteFees
5/9/2017 12:33:56 Pacific Time (US & Canada)$100.00 $0.00 $100.00 $0.00 $0.00 $0.00 $0.00 $100.00 $100.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($2.75)
5/9/2017 9:17:42 Pacific Time (US & Canada)$100.00 $0.00 $100.00 $0.00 $0.00 $0.00 $0.00 $100.00 $100.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($2.75)
Right click on tab
copy
create a new tab
make it pretty look like this:
Date Gross Sales Fees Net Total Card BrandPAN Suffix Device Name Description
5/9/2017 $100.00 ($2.75) $97.25Visa 931Graciela's iPhone Preschool Registration
5/9/2017 $100.00 ($2.75) $97.25Visa 6219 Summer Enrichment
$200.00 ($5.50) $194.50
Rename tab as Wells mm-dd-yy (the date it appears in bank)

7. File
Save as
Browse
Finance driveFinance WorkpapersSquare
Yyyy-mm-dd-Square-deposit
File
Print
Page Setup
Header Footer
Custom Footer
Left section – Insert File Path
Right- Insert Sheet Name

8. In Blackbaud
Donations batch of the month
Debit Bank (as it appears in the bank)
Debit Bank Fees
Credit (i.e., 01-42200-000 Registration) Project ID: (drop down)

9. This process makes journaling efficient.
Thank you.