Slides from Julia Wolfe, Director of Environmental Purchasing, Commonwealth of Massachusetts' Operational, presented at the Sustainable Purchasing Leadership Council's 2018 Summit in Minneapolis, MN.

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© 2017 Operational Services Division. All Rights Reserved.@Mass_OSD
Commonwealth of Massachusetts
Annual Environmentally Preferable
Product/Service Progress Reporting
Serving Public Buyers and Vendors of the Commonwealth of Massachusetts

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Details

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Background
Commonwealth of Massachusetts - Operational Services Division
Establish/manage
Statewide Contracts
(SWC)
>100 SWC: 18
categories, >$1.5
billion
Executive agencies
required to use
SWC, many other
eligible entities
Robust EPP Program
• Dedicated director
• EO 515, annual
reporting

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What We Measure
Total Spend on EPP’s through SWC’s
– by contract
Measure
• Reduction in energy used (KwH or BTU)
• Reduction in water used (gal)
• Hazardous waste recycled (tons)
• Materials collected for recycling (tons)
• Post-consumer recycled content used in new
products (tons)
Quantify $ Savings from purchasing
sustainable products that….
• save energy
• save water
• reduced labor to install or service
• Lower bottom line purchase price vs.
conventional product
Other
• reduction in MTCE
• reduction in air emissions
• landfill space saved
• wood saved

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Process
Vendor quarterly sales reports - requirement
•Ask for additional information on sustainable products
•Work closely with sourcing leads at initiation of contract
•Tied back to savings and environmental & health measures
Other info you will need to be able to measure:
•Correct Unit of Measure (e.g, gal, each, lb, tons, etc…)
•Number in the Unit of Measure (e.g, #rolls of TP in a case)
•SKU or manufacturers part number
Compile annualized data by contract
•Methodical process to pull data
•Intern developed tool to help

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Vendor Reports
• Antifreeze- remanufactured
• Building Supplies – third party cert
• Batteries – rechargeable
• Carpet/Flooring – post-consumer (PC) recycled
content
• Cleaning products – third party cert
• Computers, Copiers, MFD’s – third party reg.
• Dishware – PC recycled content/ compostable
• Food or Dairy Item – Organic /locally sourced
• Furniture – meets certifications or other
requirements
• Heating Fuel – bioheat
• Janitorial Paper Products – third party cert
• Lighting – LEDs
• Motor Oil – re-refined
• Office products – PC recycled content
• Pay-As-You-Throw Bags – PC recycled content
• Plastic Office Supplies – PC recycled content
• Power cleaning equipment – third party cert
• Recycled materials – diverted solid and
hazardous waste
• Recycling & Trash containers – PC recycled
content
• Sanitizers and Disinfectants - listing of an active
ingredient
• Toner cartridges - remanufactured
• Vehicle Fuel – biodiesel, ULSD
• Vehicles - alternative fuel
• Water Treatment Chemicals – alternative
treatment technologies
• Other EPP – solar, energy efficient, water
efficient, reduced toxicity

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Toner
Input data:
• # cartridges (OEM, Reman, Generic)
Output data: savings from using remans, track purchases by agency
Product Focus: Remanufactured Laser Printer Toner Cartridges
* Enterprise printing contracts – moving away from copiers to MFD’s

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Tools – EEBC EPEAT
Input data:
• # desktops, laptops, tablets, monitors, TV's, copiers, MFD’s by
registration type (bronze, silver, gold)
Output data: various environmental and cost benefits (single year
and multi year)
• Energy savings (KWh)
• Primary material savings (kg)
• Greenhouse gas emission savings (kg of CE)
• Air emission savings (kg)
• Water emission savings (kg)
• Toxic material savings (kg)
• Municipal solid waste savings (kg)
• Hazardous waste savings (kg)
• Cost savings ($)
Product Focus: Electronics

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Tool – EnviroCalc
• # units of recycled content products, weight, % PCRC
• remanufactured antifreeze
• re-refined motor oil
• janitorial products
• food and grocery related products
• office products
• plastic bins
• furniture
• remanufactured toner cartridges
• containers and carts
• traffic control products
• compost/mulch
• products with metal
• products with glass
• # of LEDs (and some fluorescent bulbs)
• *has ability to add computers and other electronics but we use EEBC EPEAT
Input Data
Product Focus: Recycled and energy efficient products

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Tool - EnviroCalc
Output data:
• Output by product

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Tool - EnviroCalc
Output data:
• Output by benefit

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Tool - EnviroCalc
Output data:
• recycling calculations
• Tons CO2/Ton – landfilled and combusted
• Million BTU/ton
• Weight of recycled material
• Collected weight (tons)
• Household solid waste equivalent
• CO2E Savings (tons)
• Equivalent Auto Emissions
• Energy Savings (million BTU)
• Barrels of Oil Energy Equivalent
• Landfill Savings (cubic yards)
• Equivalent number of garbage (tons)
• Equivalent # of Cars
• Trees Saved
• Acres of plantation saved

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Tool - EnviroCalc
Output data:
• Energy calculations
• Wattage
• Equivalent Incandescent Wattage
• Real Incandescent Wattage
• CFL or LED Energy Used (kWH)
• Incandescent Energy Use (kWh)
• Energy savings (kWh)
EnviroCalc is flexible –
add products, view and change assumptions

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Tools – EPA WARM
Input Data:
• Tons of various recycled materials
Output Data:
• Reduction in BTU’s
• # annual households energy usage
• # barrels of oil
• # gallons of gasoline
• Reduction in MTCE
• # passenger vehicles
• # gallons of gasoline
• # cylinders of propane used for home BBQ
• # railway cars of coal
Product Focus: solid waste diverted to recycling/composting

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Put it all together…
• Energy savings (KWh eq)
• Energy Savings (BTU's)
• Primary material savings (kg)
• Primary material savings (tons)
• Greenhouse gas emission savings (kg of CE)
• Metric Tons of Carbon Equivalent Reduced (MTCE)
• Carbon Dioxide emissions (tons)
• Air emission savings (kg)
• Water emission savings (kg)
• Water Conserved (gal)
• Toxic material savings (kg)
• MSW savings (kg)
• MSW Savings (ton)
• Hazardous Materials Reduced (lb)
• Hazardous waste diverted to recycling(kg)
• Hazardous Waste diverted to recycling (tons)
• Wood Saved (trees)
• Landfill space savings (cubic yards)
• Weight of Material Recycled (tons)
• Solid waste equivalent to # households
• SW equivalent to # loaded garbage trucks
• Barrels of oil
• Annual tailpipe emissions of # cars
• Antifreeze or oil used by # cars
• Annual Electricity usage of # households
• MSRP Savings ($)
• Cost savings ($)
• Labor Savings ($)
* Some measures can be combined with EPA’s Greenhouse Gas
Equivalency Calculator (BTU’s to kWh:
https://www.epa.gov/energy/greenhouse-gas-equivalencies-calculator

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EPP Cleaning Products Focus
Description of Outcome Pounds of Hazardous Material
Reduced
MTCE Reduced Water Conserved
(Gallons)
Dollars Saved
Negotiated Discounts for Green Cleaning Products
(using FY2016 vendor reported sales subtracted from
Manufactures Suggested Retail Price)
none 0 0 $3.2 million
Purchase of Microfiber Mops 95% chemical reduction 790 19.5 million $119,000
Purchase of Certified Low-Toxicity Foaming Hand Soap 190,000 (including 3,000 of
Triclosan)
70 1.1 million $11,000
Purchase of Certified Low-Toxicity Glass Cleaner (Non-
Ammoniated)
13,000 0 0 0
Purchase of Certified Low-Toxicity Laundry Detergents 2,800 none High Efficiency 0
Focus on environmentally preferable cleaning products
• MSRP and negotiated discounts
• # microfiber mops
• Gal of hand soap & glass cleaner, lb. of laundry detergent

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Progress Report - 2016
• $300 million in EPP spend from
SWCs
• Reduced appx. 160,000 MTCE
• energy efficient & PCRC
• = removing 126,231 passenger vehicles
from the road
• Recycled 53,781 T of waste
• = to conserving annual energy
consumption of 10,634 households.

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Progress Report - 2016
• Cost savings

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Figure out what to measure and tools available – start small
Allows you to measures progress each year
If have goal, need to establish baseline
Work with contract managers and vendors to receive accurate information
Ask third party certifiers to provide SKU level certifications in a spreadsheet
Connect with those working on Climate policies/issues
NEED: Robust Product Registries API Enabled that work with e-procurement systems

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Additional Information
• Websites of Interest:
• OSD’s Main Website: www.mass.gov/osd
• COMMBUYS: www.commbuys.com
• EPP’s Main Website: www.mass.gov/epp
• Find: EPP 2016 Annual Report
Julia Wolfe
Director, Environmental Purchasing
Operational Services Division
Julia.wolfe@state.ma.us
617-502-8836