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Green Procurement Awareness Training

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Green Procurement Awareness Training

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Green Procurement Awareness Training

  1. 1. Green (Sustainable) Procurement Training USAG Fort Buchanan Puerto Rico Conducted by Army Public Health Center APG, MD
  2. 2. Green (Sustainable) Procurement
  3. 3. Training Overview DOD Green Procurement Policy and Regulatory Drivers Mandatory Preference Programs  Buy Recycled Program  BioPreferred Program  Energy Efficient Products Finding Green Products How Do I Buy Green?
  4. 4. Green Procurement Showing preference for purchasing products that have environmental and health benefits, such as:  Made with Recycled Content  Made with Biobased Products  Energy and Water Efficient  Alternative Fuels or Vehicles  Renewable Energy Sources  Sustainable Building Materials  Without Ozone-Depleting Substances (ODS) and Priority Chemicals  EPEAT*-registered Electronic Equipment  Environmentally Preferable, such as Safer Choice *Electronic Product Environmental Assessment Tool
  5. 5. The products we’ve always used work just fine! Why change? Our focus is our mission. Buying green is just not a priority. I buy recycled copy paper for the office. Other than that, what green products are there? How do we get our contractor to use green products?
  6. 6. • Required by law and DOD/Army policy • Helps Fort Buchanan reach its SEMS goals • Uses products that are healthier for the workforce • Saves energy and natural resources • Promotes U.S. recycling programs and agriculture • Reduces U.S. dependence on foreign oil • Reduces disposal costs and hazards • Saves money
  7. 7. Resource Conservation And Recovery Act of 1976 Federal Acquisition Regulation Executive Order 13693 2002 Farm BillEnergy Policy Act 2005 DOD Instruction 4105.722016
  8. 8. DODI 4105.72 Procurement of Sustainable Goods and Services Defining and documenting roles, responsibilities and goals Establishing a process to review applicable procurement actions for sustainable requirements Providing training for all personnel with procurement responsibilities Establishing evaluation and corrective action programs Measuring performance consistent with DOD and federal metrics and reporting requirements September, 2016 What’s New? DOD Component Heads will implement an SPP by:
  9. 9. EO 13693 - Planning for Federal Sustainability in the Next Decade Issued March 19, 2015 Expands and updates Federal environmental performance goals with a clear overarching objective of reducing greenhouse gas emissions across Federal operations and supply chains Promotes sustainable acquisition and procurement by ensuring that environmental performance and sustainability factors are included to the maximum extent practicable for all applicable procurements in the planning, award, and execution phases of the acquisition
  10. 10. EO 13693 Environmental Performance and Sustainability Factors Section 3.(i) Meet mandatory preference program requirements, including:  Recycled content products designated by EPA  Biobased/BioPreferred products designated by USDA  Energy and water efficient products identified by EPA or DOE, such as Energy Star-qualified and products for which the Federal Energy Management Program (FEMP) has identified efficiency criteria
  11. 11. EO 13693 Environmental Performance and Sustainability Factors Section 3.(i) Purchase sustainable products and services identified by EPA, including:  Alternatives to ozone-depleting substances and those with global warming potential identified by EPA’s Significant New Alternative Policy (SNAP)  Products and services certified by WaterSense  EPA products labeled Safer Choice  Fuel-efficient products and services that are SmartWay Transport partners and products
  12. 12. Where do we begin? Green Procurement made easy with the Green Procurement Compilation (GPC) GSA Green Procurement Compilation
  13. 13. EO 13693 Environmental Performance and Sustainability Factors Section 3.(i) Purchase environmentally preferable products or services that meet or exceed EPA specifications or standards, or meet voluntary consensus standards performance criteria Meet EO goal of at least 95 percent compliance with the BioPreferred and biobased purchasing requirement Reduce copier and printing paper use, and acquire paper containing 30 percent postconsumer recycled content or higher Contracting Awareness
  14. 14. The New EO Also Requires Agencies To Set Goals Establish an annual target for the number of contracts to be awarded with BioPreferred and biobased criteria and dollar value of BioPreferred and biobased products to be delivered and reported under those contracts in the following fiscal year. Applicable contracts include construction, operations and maintenance, food services, vehicle maintenance, and janitorial services
  15. 15. Green Procurement in the FAR Part 7
  16. 16. FAR PART 23 – ENVIRONMENT, ENERGY AND WATER EFFICIENCY, RENEWABLE ENERGY TECHNOLOGIES, OCCUPATIONAL SAFETY, AND DRUG-FREE WORKPLACE Subpart 23.2 – Energy and Water Efficiency and Renewable Energy Subpart 23.4 – Use of Recovered Materials and Biobased Products Subpart 23.7 – Contracting for Environmentally Preferable and Energy-Efficient Products and Services Subpart 23.8 – Ozone-Depleting Substances Federal Acquisition Regulation
  17. 17. Federal agencies shall advance sustainable acquisition by ensuring that 95% of new contract actions for the supply of products and for the acquisition of services (including construction) require that products are:  Energy efficient;  Water-efficient;  Biobased;  Environmental preferable (e.g., EPEAT registered, non-toxic);  Non-ozone depleting; or  Made with recovered materials Subpart 23.1 Sustainable Acquisition Policy Federal Acquisition Regulation
  18. 18. Part 52 – Provisions and Clauses Federal Acquisition Regulation
  19. 19. Key Points Which is NOT included in the Federal Acquisition Regulation to address Green Procurement? • Penalties • Policy • Solicitation Provisions • Contract Clauses
  20. 20. Fort Buchanan Objective and Targets – Hazardous Material Management Environmental Management Action Plan #6: Objective: Reduce purchase, usage, and disposal of Hazardous Materials (HMs) – Target 1: Increase procurement of “ Green Products” that replace HMs by 5% annually. – Target 2: Reduce unauthorized IMPAC purchases of HMs.
  21. 21. To reduce purchases of Hazardous Materials REVIEW THE SAFETY DATA SHEET (SDS) BEFORE BUYING ANY PRODUCT TO IDENTIFY ANY HAZARDS • SDS is a widely used system for cataloging information on chemicals, chemical compounds, and chemical mixtures. • Includes instructions for the safe use and potential hazards associated with a particular material or product. • These data sheets can be found anywhere where chemicals are being used, and should be provided with any delivery of chemical product
  22. 22. • Army/DOD Report Green Purchasing Data • Federal Procurement Data System (contract data) • 100 Army contracts reviewed each year for sustainability language and clauses • Environmental Compliance Inspections • Fort Buchanan’s Objectives and Targets under SEMS Because it’s being tracked and reported!
  23. 23. • Biobased • Energy efficient • Environmentally preferable • FAR 52.223-4 (Recovered Materials) and biobased • FAR 52.223-4 and biobased & energy efficient • FAR 52.223-4 and biobased & energy efficient & env preferable • FAR 52.223-4 and biobased & environmentally preferable • FAR 52.223-4 and energy efficient • FAR 52.223-4 and environmentally preferable • FAR 52.223-4 • FAR 52.223-4 and 52.223-9 • No Clauses Included and No Sustainability Included RECOVERED MATERIALS/SUSTAINABILITY Data Fields in FPDS Identify Environmental Attributes
  24. 24. What is My Role at Fort Buchanan? Take GP training annually Determine if the products I request/purchase have been designated for preferred procurement Look for “green indicators” from mandatory sources, and show preference to those products Document when I don’t (or can’t) buy recycled or biobased products, when above the micropurchase threshold Review Safety Data Sheets for hazardous properties and find less hazardous alternatives
  25. 25. Designated Products – Mandatory Preference Programs EPA’s “Buy Recycled” Program  Products designated since 1995  Currently 62 designated products USDA’s “BioPreferred” Program  127 designated item categories  More items proposed Energy Efficient Products  Energy Star® or Federal Energy Management Program (FEMP)-designated Products  Designated information technology products under EPEAT
  26. 26. Examples of EPA-Designated Products Made With Recycled Materials • Cement and concrete • Pallets • Fencing • Engine coolants • Sorbents • Lubricating oils • Retread tires • Playground equipment • Industrial drums • Paper • Office products • Carpet • Floor tiles • Roofing materials • Latex paint • Traffic cones • Garden hoses • Signage
  27. 27. • 2-cycle engine oils • Metalworking fluids • Inks • Hand sanitizers • Lip care products • Hydraulic fluids • De-icers • Firearm lubricants • Air fresheners & deodorizers • Laundry products • Adhesive & mastic removers • Insulating foam • Composite panels • Carpet • Biodegradable containers • Disposable tableware • Fertilizers • Metalworking fluids • Sorbents • Graffiti and grease removers Examples of USDA-Designated Products Made With Biobased Materials
  28. 28. • LED bulbs • Light fixtures • Vending machines • Dishwashers • Fryers and griddles • Ice machines • Freezers • Refrigerators • Roofing products • Windows/skylights • Boilers • Chillers • Air conditioners • Ceiling fans • Computers • Monitors • Faxes/printers • Televisions • Cordless phones • Compact fluorescent bulbs Examples of Designated Energy Efficient Products
  29. 29. EPA’s Buy Recycled Program: Comprehensive Procurement Guidelines (CPGs) and Recovered Materials Advisory Notices (RMANs) CPGs designate the products that must contain recovered material RMANs provide recommended recycled- content percentages and guidance on buying recycled-content products Example: Recycled paper Example: 30% post consumer content
  30. 30. Exceptions Procuring agencies must show procurement preferences for designated products unless the product: Is available only at an unreasonable price Will not meet reasonable performance standards Is unavailable within a reasonable timeframe or at a sufficient level of competition When the purchase is above the micropurchase threshold, documentation of the exception is required. Price Performance Availability
  31. 31. Key Points Which of the following is NOT an acceptable justification for purchasing a designated product without recycled or biobased content? a. The price is unreasonable b. The product will not meet performance standards c. The product’s price is below micropurchase threshold d. The product is not available within a reasonable time frame
  32. 32. EPA-Designated Products under the Buy Recycled Program (Comprehensive Procurement Guidelines) Construction Landscaping Non-paper Office Products Paper and Paper Products Parks and Recreation Transportation Vehicular Miscellaneous Product Categories: Contracting
  33. 33. PAPER AND PAPER PRODUCTS DESIGNATED CPG ITEMS: Commercial/industrial sanitary tissue products Miscellaneous papers Newsprint Paperboard and packaging products Printing and writing papers
  34. 34. NON-PAPER OFFICE PRODUCTS DESIGNATED CPG ITEMS: Binders (paper, plastic covered) Office recycling containers Office waste receptacles Plastic desktop accessories Plastic envelopes Plastic trash bags Printer ribbons Toner cartridges Office furniture Solid plastic binders Plastic clipboards Plastic clip portfolios Plastic file folders Plastic presentation folders
  35. 35. What are some recycled-content products available to me?
  36. 36. USDA’s BioPreferred Program Biobased products use biological products or renewable domestic agricultural (plant, animal, and marine) or forestry materials The Farm Bill (May 2002) made Federal agency purchase of biobased products mandatory Examples of biobased products:  Plant fiber compostable cafeteria containers  Corn-based plastic cutlery  Citrus-based laundry detergent  Soy polyurethane floor stripper  Carpet made of sea grass/jute/hemp
  37. 37. Benefits of Biobased Products Use renewable raw materials for a broad range of nonfood and nonfeed products Provide new and expanded markets for agricultural feedstocks Reduce U.S. dependence on petroleum and other imports Introduce products that are friendlier to the environment than their petroleum-based counterparts Foster rural and sustainable development Soybean powered Agricultural Research Service tour bus
  38. 38.  Construction  Groundskeeping  Janitorial  Food Service  Personal Care  Industrial Lubricants and Fluids  Miscellaneous BioPreferred Product Categories
  39. 39. FAR PROVISION 52.223-1, Biobased Product Certification “As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005….the offeror certifies, by signing this offer, that biobased products to be used or delivered in the performance of the contract…will comply with the applicable specifications or other contractual requirements” Federal Acquisition Regulation
  40. 40. Do you know? Which of these is an example of a biobased product? a. Citrus-based cleaner b. Non-ozone-depleting aerosol c. 50% post-consumer recycled paper d. Chlorine-free industrial wipes
  41. 41. Energy Efficient Products Purchase devices with minimal standby power – at or below one watt where available Select ENERGY STAR® and other energy efficient products when purchasing or contracting for energy- consuming products
  42. 42. Energy Efficient Products: FEMP Federal Energy Management Program (FEMP) identifies energy efficient products and sets efficiency requirements:  Lighting, copiers, faxes, printers, scanners, computers, cell phones, blackberries, PDAs
  43. 43. Procurement of products or services having a lesser effect on human health and the environment when compared with competing products or services  Examples: products that are less toxic (e.g., less cadmium, lead or mercury), are durable or repairable, or contain less packaging  Low VOC paint  Reusable water bottle  Bulk condiments instead of individually wrapped Environmentally Preferable
  44. 44. Environmentally preferable products are available in the supply system! Cleaners Sorbents Degreasers Paints
  45. 45. Review Which of the following is NOT an element of Green Procurement?  Environmentally Preferable  BioPreferred  Recycled Content  Double-sided copying  Energy Efficient
  46. 46. Greening the Supply Closet Recycled Content Biobased Content Energy Efficient
  47. 47. Determine whether products in the purchase or contract are on one of the mandatory lists  CPG/Biobased Product list (handout)  Web sites • Recycled Content: www.epa.gov/smm • Biobased: www.biopreferred.gov • Energy Efficiency: www.energystar.gov, https://energy.gov/eere/femp/  Sustainable Facilities Tool https://sftool.gov/greenprocurement Contracting
  48. 48. Identify Green Products When Making a Purchase  Government Supply Sources • General Services Administration (GSA) • Defense Logistics Agency (DLA) • Federal Logistics Information System (FLIS) • Your Onpost Supply Store • JWOD (Javits-Wagner-O’Day Act)/AbilityOne  Off-Post Commercial Vendors • Home Depot, Office Depot, Staples
  49. 49. Mandatory Sources of Supply Small Businesses The environmental attribute should be part of the product description Your mandated sources already have many products available that satisfy these requirements! Let your suppliers know that you prefer green products
  50. 50. How do I know it’s Green? • Heavy metals (e.g. lead, cadmium) • Ozone depleting compounds (e.g. CFCs) • Organic solvents (e.g. chlorinated and aromatic hydrocarbons) • Reactivity, corrosiveness, flammability • Irritation potential • Carcinogens, mutagens, teratogens • Acute and chronic toxicity • Volatile organic compounds (VOCs) • Phosphorous • Postconsumer recycled content • Reusable/repairable • Reduced packaging • Energy Efficient • Renewable energy sources • Biobased content • Biodegradable • Compostable Minimize/Eliminate: Show Preference To:
  51. 51. Look For Specifics  “Contains 50% Post-Consumer fiber” has more meaning than “made with recycled products” Trust Certifications that are Reputable  EcoLogo, Chlorine Free Products Association (CFPA), Forest Stewardship Council (FSC), Green Guard, Green Seal, Safer Choice Beware of Advertising Ploys – they might say “Green” but read the label  “Environmentally friendly”  “Green”  Symbols depicting the earth or trees  Unexplained recycling logos Tips for Understanding Labels
  52. 52. • Icons/Symbols – GSA has icons indicating environmental qualities • Environment Attribute Codes (For DOD EMALL purchases, the tree identifies green products) • Product Labels and Certifications • Search Features Recycled How do I know it’s Green?
  53. 53. In DOD EMALL, The Tree Icon is Used to Search For Green Products It will produce results that meet one or more of the green attributes, as shown here in a search for copy paper
  54. 54. Clicking on the attribute code will bring up a description and link for more information EMALL Has Over 200 Green Attributes Associated with Products
  55. 55. Click on “Environmental Program” to search for green products In GSA Advantage online store
  56. 56. These icons show types of Green products To find out more about GSA green programs GSA green products are identified with the green leaf GSA Advantage
  57. 57. You can refine your search using many different environmental criteria GSA Green Identifiers Awareness
  58. 58. Greening Your Contracts
  59. 59. Greening Your Contracts
  60. 60. Section C – Statement of Work or Performance Work Statement (PWS) Green Your Contracts  Section C  Section I  Section K  Section L  Section M Specify requirements and provide details: “The Contractor shall utilize products and materials made from recovered materials…” “The following is a list of biobased products that may be used in this contract…”
  61. 61. Section I Identify Appropriate Provisions and Clauses Federal Acquisition Regulation Green Your Contracts  Section C  Section I  Section K  Section L  Section M
  62. 62. Section L – Instructions to Offerors Green Your Contracts  Section C  Section I  Section K  Section L  Section M “In this technical proposal, the offeror shall identify the biobased products to be purchased and used under this contract. For each biobased product, the offeror shall specify the percentage of biobased content and the dollar amount…” • Include solicitation provisions and other information and instructions not required elsewhere to guide offerors in preparing proposals:
  63. 63. Is there a single place I can go to find all the GP requirements for a particular activity? The Sustainable Facilities Tool – Green Products Compilation https://sftool.gov/greenprocurement
  64. 64. Final Review Which is NOT a symbol used to identify a green product? a. Green leaf b. Green check mark c. Green hornet d. Green tree GSA DLA Green Seal
  65. 65. Our supply sergeant is buying some biobased lubricants and cleaners for the shop. They work just as well as the old stuff. We found lots of other recycled and biobased office products in the catalog, and they work great! We’ve switched to a citrus- based parts cleaner. Now I don’t worry as much about health effects. I can use the PWS language and FAR clauses to let the contractor know we prefer green.
  66. 66. What Should I Do? Keep the lists of designated items handy – refer to them when you buy or specify  Recycled Content www.epa.gov/smm  Biobased www.biopreferred.gov Maximize your purchases of green products  Look for “green indicators” at store or online  Request them from your vendors  Review Safety Data Sheets for hazard information Document when you can’t buy recycled or biobased products -- for reasons of Price, Performance, or Availability (when the purchase is above the micropurchase amount)
  67. 67. Upcoming Events USAG Fort Buchanan’s 10th Army Earth Day Exposition April 28, 2017, 0900-1500 Building 660, DFMWR Community Club, Fort Buchanan Sustain the Mission, Secure the Future, the Readiness of the Army Depends on It
  68. 68. Points of Contact Mr. Anibal Negron, Environmental Chief Tel: 787-707-3575 email: anibal.negron1.civ@mail.mil Mr. Francisco Mendez, EMS and EMAPs Coordinator Tel: 787-707-3522 email: francisco.j.mendez.ctr@mail.mil
  69. 69. DLA- WHY BUY GREEN? https://www.youtube.com/watch?v=6ShBiWY0sKo

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