The document discusses the benefits of automating accounts payable processes. Reducing operating costs is the top priority for many companies in 2010. Automating AP can help reduce costs by eliminating paper invoices, reducing data entry errors, improving cash flow through timely payments, and freeing up staff time. It also improves visibility and controls over the invoice processing.

1. “ Reducing operating costs is number one priority in 2010!” SOURCE: Aberdeen Group Feb 2010. Nationwide Leader in Business Process Solutions

2. What are the biggest barriers organizations face in automating accounts payable? Lack of knowledge Don’t know where to start Difficulty making a business case Resistance to change Other more pressing priorities Lack of Resources SOURCE: IOMA 2010. Nationwide Leader in Business Process Solutions

3. Top 10 Reasons to Automate Accounts Payable Reduce Costs Increase Efficiencies Eliminate Errors Prevent Fraud Capture Discounts Improve Cash Flow Increase Visibility Free Up Staff Time Improve AP Department Automating AP is Not Difficult SOURCE: IOMA 2010. Nationwide Leader in Business Process Solutions

4. What is the main problem that you need accounts payable automation to correct? Too much paper Lost invoices Late payments Data entry problems Poor visibility into invoices SOURCE: IOMA 2010. Nationwide Leader in Business Process Solutions

5. The number one priority for companies in 2010 73% of surveyed companies “Reducing operating costs is number one priority!” SOURCE: Aberdeen Group Feb 2010. Nationwide Leader in Business Process Solutions

6. How many invoices is your organization processing each year? On average, it costs an accounts payable departments between $8.00 - $15.00 (or more) to process one vendor payment . . . IOMA Benchmarking Study Reducing operating costs is number one priority in 2010! SOURCE: Aberdeen Group Feb 2010 Nationwide Leader in Business Process Solutions

7. How many AP staff are processing invoices in your organization? 10 FTE’s processing invoices @ $35,000 per year $350,000 in annual labor costs to process invoices Reducing operating costs is number one priority in 2010! SOURCE: Aberdeen Group Feb 2010. Nationwide Leader in Business Process Solutions

8. What if you could eliminate paper invoices and reduce manual data entry by 99%...???? Reducing operating costs is number one priority in 2010! SOURCE: Aberdeen Group Feb 2010. Nationwide Leader in Business Process Solutions

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10. What are the benefits to SmartAP Service Nothing to buy Eliminates manual data entry Eliminates paper invoices Instant visibility Never lose invoices Reduce AP labor costs Improve the AP process Unlimited scalability Not template based Nationwide Leader in Business Process Solutions

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17. PO Table Match Vendor Master Match Nationwide Leader in Business Process Solutions

18. 5 x 93.00 = 465.00 5 x 185.00 = 925.00 5 x 745.00 = 3,725.00 20 x 50.00 = 1,000.00 4 x 329.00 = 1,316.00 3 x 419.00 = 1,257.00 2 x 350.00 = 700.00 5 x 810.00 = 4,050.00 Subtotal = 13,438.00 Tax = 0.00 Freight = 32.00 Total = 13470.00 Nationwide Leader in Business Process Solutions

19. 5 x 93.00 = 465.00 5 x 185.00 = 925.00 5 x 745.00 = 3,725.00 20 x 50.00 = 1,000.00 4 x 329.00 = 1,316.00 3 x 419.00 = 1,257.00 2 x 350.00 = 700.00 5 x 810.00 = 4,050.00 Subtotal = 13,438.00 Tax = 0.00 Freight = 32.00 Total = 13470.00 Nationwide Leader in Business Process Solutions

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21. EXCEPTION REASONS Not a Valid PO Not in Vendor Master Not an Invoice Nationwide Leader in Business Process Solutions

22. Nationwide Leader in Business Process Solutions MEDITECH

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25. Nationwide Leader in Business Process Solutions Instant visibility to invoices Eliminated manual invoice entry AP managers focus on expediting invoices for discounts Reduced AP labor and processing costs Eliminated invoice backlogs No more paper invoices

26. No software to purchase No hardware to purchase Very little IT resources needed No additional staff or labor required No lengthy implementations or learning curves Fits right in with your existing AP process Processing costs are per invoice Professional services fees are per hour Nationwide Leader in Business Process Solutions

27. What is the monthly volume of invoices? How do vendors send invoices? PO Box, Email, Fax? Are invoices centralized or decentralized? How many people enter and process invoices? Are invoices entered before or after approval? What accounting system is being used? What invoice data is entered into the accounting system? Are purchase orders used? If so, what percentage? Is there currently a workflow system in use? Is there currently a document management system in use? What are the main benefits to be achieved? Nationwide Leader in Business Process Solutions

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