The document outlines the general steps for setting up and running small working groups, including defining the problem or opportunity, creating a vision and mission, performing a SWOT analysis, setting goals and SMART objectives, project planning, creating a plan of action, and conducting an evaluation. It also provides examples of existing SCOME working groups and instructions for setting up new working groups at the PAMSA 2012 Regional Meeting.

1. SMALL WORKING GROUPS (SWG)
SET UP

2. SWG General Steps
1. What’s the problem, need or opportunity?
2. Vision.
3. Mission.
4. SWOT.
5. Goal/s.
6. SMART objectives.
7. Project Planning.
8. Plan of Action.
9. Evaluation.

3. 1. What’s the problem, need or
opportunity?
• Why is this issue important?
• Can we do something about it?
• Define the project’s idea and purpose.
• Choose a name for the project that it’s
attractive to your aim population.

4. 2. Vision
• It’s the IDEAL situation that we want to
achieve with the project.
• It doesn’t have to be a possible or achievable
situation.

5. 3. Mission
• It translates in HOW we will achieve our
Vision.
• It summarizes the project, focusing on the
activities for itself.

6. 4. SWOT
• Strengths. Strengths Weaknesses
• Weaknesses.
• Opportunities.
• Threats. Opportunities Threats
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7. 5. Goal/s
• What we want to achieve once finalized the
project?
• Sometimes it’s better to set up fewer goals in
order to make it easier to achieve them.

8. 6. SMART Objectives
1. Specific: What is it about?
2. Measurable: Can we check on it?
3. Achievable: Can we do it?
4. Relevant: Is it important?
5. Timely: Length? Time Limit? Deadline?

9. 7. Project Planning
• Recruitment.
• Necessary resources.
• Distribution of positions and assignments.
• Create a time bound calendar with
assignments.
• Motivate the team!

10. 8. Plan of Action
# Assignment Estimate Responsible Necessary Materials *Others
d Time Resources
1 Get 2 months Mr. Y - Professional
Sponsors Contacts
2 Contact 2 weeks Mrs. X - -
Authorities
3 Promote 3 months Mr. Y & Mrs. US$100 •Posters. Fb.
Workshop X •Pamphlets. Twitter
•Etc.

11. 9. Evaluation
• After the project execution, the team should
analyze the work done, highlighting positive
and negative aspects of the project in order to
improve future activities by
modifying, suppressing or adding things to the
project.
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12. Already existing SCOME SWG
• General SWG:
– SCOME Website.
– NOME Handover manual.
– LOME Manual.
– SCOME Wiki.
– Monthly Newsletter.
– SCOMEdy.

13. Already existing SCOME SWG
• Thematic SWG:
– Medical ethics in medical education
– Global health in medical education
– Curriculum Database
– The Perfect Curriculum
– Mentorship and career orientation programs
– Patient safety in medical curriculum
– Student feedback
– Rational use of prescription drugs in medical education
– Interprofessional learning.
– Student representation on local and national level
– Teaching practical skills workshops/projects
– Teaching communication skills workshops/projects

14. PAMSA 2012 RM SCOME SWG Set Up
• Choose Top issues not present in the agenda.
• Choose a coordinator (preferably one
experienced on the issue and/or SWG
functioning).
• Work during the RM (assigned time and free
time).
• Results presentation on the last day of RM.