1. SISSC Project Update
February 2013

2. 1) SISSC
Shared Services in Sussex
and Surrey Colleges

3. 2) The aim of the SISSC project
To establish a Cloud based
platform across eight colleges
for shared HR, Payroll and
Finance software

4. 3) SISSC - The reaction to the idea
3) Involvement
2) Denial 4) Compliance and introduction
5) Challenging
1) Disbelief!! 6) Acceptance

5. 4) SISSC Activity
September 2012 – December 2012
Two workstreams:
• Finance
• HR/Payroll

6. 5) SISSC Progress to date
September 2009 – May 2011
• Phase one – initial information gathering to
inform business case
• Phase Two – development of firm business
case and project delivery plan
September 2012 –date
Phase Three – implementation of shared
services systems infrastructure platform

7. 6) SISSC Activity
January 2013 – August 2013
Finance:-
• Completion of design of common policies and
standards based around common Chart of
Accounts
• System build completed ( the ‘Golden Client’)
with individual college customisation
• Go-live from June 2013

8. 7) SISSC Activity
January 2013 – August 2013
HR/Payroll:-
• Design of HR common standards
• Design of self-service functionality for HR and
payroll
• System build and customisation
• Implementation of parallel running from
August 2013

9. 8) SISSC Activity
Summary 2012 - 2016
Commonality of Full people
policies and benefits and
procedures savings possible
Common System
System and configuration
delivery legally Data Migration
binding Training
Process
benefits and
savings
June August Nov
2011 2012 2013 2014 2016+
(H) ESC
(F)
(H) Brooklands
Chichester
(F) ESC (H) Nbcol
(F) CCB (F) Brooklands
(F) NBcol (H) CCB
(H)ESC (F) SCCH
(F) Guildford (H) CSC
(F) CSC

10. 9) SISSC Implementation
management
Management Board
Principals
Common Standards Board – Finance
and HR Directors
Finance workstream HR/Payroll
workstream Common IT workstream
Common Standards
Implementation Standards
Implementation Implementation
Group
Group Group
(Management
(HR middle (IT technicians )
accountants)
management staff )

11. 10) SISSC staffing
Project Director
(Tim Strickland)
0.2FTE
Project Manager
Charlie Allison
F/T
HR Workstream Finance IT Systems Administrator
lead Workstream lead Administrator 0.5
(0.6) (0.6) FT

12. 11) SISSC future activity – a commercial
service. Current development activity:
Stage one
Stage two Jan ’13 three
Stage
Investigate the
business case – Devise and Phased and
(2016
develop the beyond?)
introduction
• Demand
business of shared
• Potential plan service by 6
• Costs Implement
other
• Benefits colleges

13. 12) Crystal ball gazing
By 2018
• The composite commercial service - Finance, HR, MIS
• A self-financing commercial operation
• Commercial opportunity for cross-sector participation
• Reductions in operating costs reinvested in colleges

14. Questions?