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SF7_PRESENTATON DM 52 S 2023 ACCOMPLISHING THE TOOL.pptx
1. BUREAU OF HUMAN RESOURCE AND ORGANIZATIONAL
Orientation on
Automated School Form 7
(DM 52, s. 2023)
Mindanao Cluster
MS Teams
October 6, 2023 @ 1:00 pm
2. BUREAU OF HUMAN RESOURCE AND ORGANIZATIONAL
"Embrace the digital age, for in electronic forms
lies the power to transform, streamline, and
simplify the way we capture and manage
information.“
-Anonymous
3. BUREAU OF HUMAN RESOURCE AND ORGANIZATIONAL
OBJECTIVE
Familiarize the steps and
processes in accomplishing the
electronic School Form 7 tool
4. Outlin
e
Pre-Requisites in Accomplishing the SF7 Tool
Downloading the Electronic SF7 (eSF7) template
Unblocking the Macros
Accomplishing the electronic form
Generating the Summary
Other Special Features
6. A. Use DepEd Account
(make sure to utilize MS Office 365, 64-bit version)
-licensed platform which can be used in multiple devices
-Sign in to your DepEd account and install MS Office apps
(Excel, PPT, Word, and others)
- If NOT sure on how to do it, ask assistance from your ITO.
Pre-Requisites in Accomplishing eSF7
Tool
7. B. Gather all DATA ELEMENTS needed.
Other than the Basic Data needed in accomplishing SF7,
the following additions shall be prepared beforehand:
a. Enrollment (BoSY/LIS Enrollment Quick Count)
b. No. of Instructional Rooms (EBEIS)
c. Tax Identification Number (TIN)
d. Degree Finished (Baccalaureate/ Post-Graduate)
e. Major of Specialization, and Minor (if any)
f. Post-Graduate Degree Finished
g. Religion
h. Ethnic Group
Pre-Requisites in Accomplishing eSF7
Tool
8. B. Gather all DATA ELEMENTS needed.
Other than the Basic Data needed in accomplishing SF7,
the following additions shall be prepared beforehand:
i. Birth Date
j. Date of First Day of Service (Appointment Paper/ COS)
k. Date of First Day of Service (New Station)
l. PhilSys (National ID) Number
m. Eligibility
Pre-Requisites in Accomplishing eSF7
Tool
9. C. Prepare the class schedule for each teaching personnel and the
consolidated school program. Ensure that both are duly validated and
signed by the PSDS or personnel assigned to perform this task.
Pre-Requisites in Accomplishing eSF7
Tool
Under the PPSSH, Domain 2, Strand
2.4 Management of Staff, it is the
duty of the School Head to, “Manage
staffing such as teaching load
distribution and grade level and
subject area assignment in adherence
to laws, policies, guidelines and
issuances based on the needs of the
school.”
Under the PPSS, Domain 1, Strand
1.1 Managing Curriculum
Implementation, it is the duty of the
Supervisor to, “Support the
curriculum implementation through the
management of programs, projects,
and activities aligned with curriculum
standards.”
11. TASK/ FUNCTION TIME ALLOTMENT (per week)
Advisory 300 minutes
Kinder Blocks of Time 900 minutes
Homeroom Guidance 60 minutes
GMRC 60 minutes
SPED Modified Subject 240 minutes max(dep. on learning area)
ALS Learning Strand 240 minutes (all learning strands)
Pre-Requisites in Accomplishing eSF7
Tool
12. TASK/ FUNCTION TIME ALLOTMENT (per week)
MADRASAH Subjects 240 minutes max (dep. on actual
sched)
Administrative (School Head) 2400 minutes (automatic)
Coaching/Mentoring (MT,HT) 300 minutes per schedule (max 2
sched.)
Note: DECS Order 39, s. 1970
Related Task (Other NT pers) 2400 minutes (automatic)
Pre-Requisites in Accomplishing eSF7
Tool
18. Once downloaded, right-click
to
renamethe file using the following naming
convention:
Region_SDO_School Name_School Year
For SHS, use this naming convention:
Region_SDO_School Name_School
Year_Semester
Example:
RVII_Mandaue_Pagsabungan ES_SY2023-2024
For SHS:
RVII_Mandaue_Pagsabungan NHS_SY2023-
2024_1stSem
21. Ensure to unblock the Macros:
In the GENERAL tab, tick
the
UNBLOC
K
box, click APPLY and then click
OK
Note:
Depending on the user’s Excel
PROPERTIES’ setting, some might
not need to unblock Macros.
1
2
3
4
23. 1. Select the USERFORM sheet and
click
ENABLE
EDITING
after opening the file to
continue.
24. NOTE: Placing the cursor
on
Cell
A1
will show
the
General Information about the tool (Capacity, Special Features,
etc.)
25. 2A. Input the School’s basic profile in the SCHOOL
INFO
portio
n
located at the uppermost part of the
tool.
IMPORTANT: Ensure consistency of the encoded School data to the reported data on
Basic Education Information System (BEIS).
How to input Data
Elements:
School ID –
Input/encode
Region –
Dropdown list
Municipality –
Dropdown list
26. 2B. Input the School’s basic profile in the SCHOOL
INFO
portio
n
located at the uppermost part of the
tool.
IMPORTANT: Ensure consistency of the encoded School data to the reported data on
Basic Education Information System (BEIS).
How to input Data
Elements:
Division –
Dropdown list
District –
Input/encode
Start of School Year
– input/encode
End of the SY
(automatic)
27. 2C. Input the School’s basic profile in the SCHOOL
INFO
portio
n
located at the uppermost part of the
tool.
IMPORTANT: Ensure consistency of the encoded School data to the reported
data on Basic Education Information System (BEIS).
How to input Data Elements:
School Name – Input/Encode No.
of Enrollment –
Input/encode
No. of Instructional Rooms –
Input/encode
28. 3. After completing the SCHOOL INFO part,
click
PROCEE
D
to
save.
NOTE:
All data fields must be filled out
before proceeding to the next
part.
30. 5. Input the required information in
the
ADD
PERSONNEL
portio
n
IMPORTANT REMINDERS:
*TIN must be the first nine (9) digits only do not
include the last three zeros (000)
**If the TIN is not applicable/unavailable, follow this
format: 6-digit school ID + 3-digit sequence ID
Example: 120015001 (This portion is the unique
identifier of the personnel)
IMPORTANT REMINDERS:
***Name Extension must be consistent with the
personnel’s PSA record/birth certificate.
(i.e. If Name Extension appears after the Last Name,
put it after the Last Name)
32. 7. To complete the information of the added personnel,
SELECT/TYPE
the Name of the personnel in
the
SEARCH A
PERSONNEL
portion.
After
that, click SEARCH
BUTTON.
33. NOTE: This prompt will appear after selecting the name
of the personnel
.
CLICK
OK
34. 8. Accomplish
the
PERSONAL
INFO
of the personnel by selecting
the
appropriate/applicable option in the dropdown
list.*For SEX., Select from the drop-down list.
35. 9. Accomplish
the
PERSONAL
INFO
of the personnel by selecting
the
appropriate/applicable option in the dropdown
list.*For FUND SOURCE., Select from the drop-down list.
36. 10. Accomplish
the
PERSONAL
INFO
of the personnel by selecting
the
appropriate/applicable option in the dropdown
list.*For POSITION/ DESIGNATION., Select from the drop-down list.
*NOTE: TIC (School Head)., shall refer to teacher designated as School Head
irrespective of the Plantilla Position. For OTHERS, input/encode in the popped-up
UserForm2 other Positions/ Designations not on the list. Ex School Nurse.
37. 11. Accomplish
the
PERSONAL
INFO
of the personnel by selecting
the
appropriate/applicable option in the dropdown
list.*For NATURE OF APPOINTMENT, Select from the drop-down list.
38. 12. Accomplish
the
PERSONAL
INFO
of the personnel by selecting
the
appropriate/applicable option in the dropdown
list.*For DEGREE FINISHED, Select from the drop-down list.
*NOTE: OTHERS, shall refer to other Baccalaureate Degree, and shall be
inputted/ encoded on the popped-up UserForm2, then click SUBMIT button. Ex.
BS Nursing, BSIT, BS Psychology
39. 13. Accomplish
the
PERSONAL
INFO
of the personnel by selecting
the
appropriate/applicable option in the dropdown
list.*For MAJOR/ SPECIALIZATION, Select from the drop-down list.
*NOTE: OTHERS, shall refer to other Major/ Specialization, and shall
be inputted/ encoded on the popped-up UserForm2, then click
SUBMIT button. Ex. Computer Programming
40. 14. Accomplish
the
PERSONAL
INFO
of the personnel by selecting
the
appropriate/applicable option in the dropdown
list.*For MINOR, Select from the drop-down list.
*NOTE: OTHERS, shall refer to other Minor as stated in Transcript of
Records. For Minors not stated in the list, just SELECT Others. This
part is NOT Required.
41. 15. Accomplish
the
PERSONAL
INFO
of the personnel by selecting
the
appropriate/applicable option in the dropdown
list.*For POST-GRADUATE STUDIES, Select from the drop-down list.
*NOTE: OTHERS, shall refer to other MASTERS/ DOCTORATE DEGREE not related
to the Major/Specialization in the Baccalaureate Degree BEEd/BSED and shall be
inputted/encoded in UserForm2. Ex. PhD-Technology Management (Units), Juris
Doctor (JD)
NOTE:
If you select ‘OTHERS’,
kindly specify
without abbreviating.
Example:
✓ Master in Public
Administration
✖ MPA
42. 16. Accomplish
the
PERSONAL
INFO
of the personnel by selecting
the
appropriate/applicable option in the dropdown
list.*For EMPLOYEE NUMBER, Encode/ Input on the corresponding field.
NOTE:
For personnel with no
Employee Number, shall used
the following convention:
School ID + Seq. No.
Example:
✓ 120083 + 001
✓ 120083001
43. 17. Accomplish
the
PERSONAL
INFO
of the personnel by selecting
the
appropriate/applicable option in the dropdown
list.*For HIRING ARRANGEMENT, Select from the drop-down list.
NOTE:
Select OTHERS if the hiring arrangement
is not on the list, and Select N/A if not
applicable
“SPIMS”- Sa Pinas Ikaw ang Mam at Sir
“DOST” – Dept. of Science & Technology
“4Ps” - Pantawid Pamilyang Pilipino
Program
44. 18. Accomplish
the
PERSONAL
INFO
of the personnel by selecting
the
appropriate/applicable option in the dropdown
list.*For RELIGION, Select from the drop-down list.
*NOTE: OTHERS, shall refer to other Religion not found on the list,
and if you wish to specify a religion. Ex. Iglesia ni Cristo, Roman
Catholic, Baptist, Seventh Day Adventist, Assembly of God,
Church of Christ, others) If not disclosed, select “Not disclosed”,
do not leave it blank.
45. 19. Accomplish
the
PERSONAL
INFO
of the personnel by selecting
the
appropriate/applicable option in the dropdown
list.*For ETHNIC GROUP, Select from the drop-down list.
*NOTE: OTHERS, shall refer to other Ethnic Groups not found on
the list.
46. 20. Accomplish
the
PERSONAL
INFO
of the personnel by selecting
the
appropriate/applicable option in the dropdown
list.*For HIDE THIS TEACHER, Select from the drop-down list.
*NOTE: Just DISREGARD this part.
47. 21. For the BIRTHDATE, DATE OF FIRST DAY OF SERVICE, and
DATE OF FIRST DAY OF SERVICE (NEW STATION): You may either
use the ff:
CLICK TO PICK A DATE
button
(a) to select the date being asked;
OR
(b) Use
the
DROPDOWN
LIST
for the MONTH and DAY and ENCODE the
YEAR.
*DATE OF FIRST DAY OF SERVICE is the APPOINTMENT
DATE of
the personnel.
**If the personnel was never transferred, the
DATE OF FIRST DAY OF SERVICE, and DATE OF FIRST DAY
48. 22. Input the PhilSys ID/National ID Number. Leave it blank if
unavailable.
NOTE:
Input the 16 digits
excluding dash (-).
If NOT yet
available, just
leave it blank.
49. 23. Select theEligibilit
y
of the
personnel.
NOTE:
N/A, shall refer to
other eligibility
not found on the
list/no eligibility
required.
50. Click the SAVE
EDITED
button.
NOTE:
Make it a practice
to click the SAVE
EDITED button
from time to time,
making sure that
what is inputted/
encoded/ selected
is being saved.
51. 24 . After filling in the required fields in the PERSONAL INFO,
proceed to
th
e
SUBJECT
TAUGHT/ADVISORY/ANCILLARY
[tasks]
portion
52. 25. In
the
CATEGOR
Y
under SHS-CORE SUBJECTS.
CORE SUBJECTS
Oral Communication
Reading and Writing
Komunikasyon at Pananaliksik sa Wika at Kulturang Pilipino
Pagbasa at Pagsusuri ng Iba't-Ibang Teksto Tungo sa Pananaliksik
21st Century Literature from the Philippines and the World
Contemporary Philippine Arts from the Regions
Introduction to the Philosophy of the Human Person / Pambungad sa Pilosopiya ng Tao
Understanding Culture, Society and Politics
Media and Information Literacy
General Mathematics
Statistics and Probability
Physical Science
Earth and Life Science
Personal Development / Pansariling Kaunlaran
PE and Health
53. 25. In
the
CATEGOR
Y
under SHS-APPLIED SUBJECTS.
APPLIED SUBJECTS
English for Academic and Professional Purposes
Entrepreneurship
Practical Research 1
Empowerment Technologies (E-Tech): ICT fpr Professional Tracks
Pagsulat sa Filipino sa Piling Larangan (Akademik)
Pagsulat sa Filipino sa Piling Larangan (Tech-Voc)
Pagsulat sa Filipino sa Piling Larangan (Isports)
Pagsulat sa Filipino sa Piling Larangan (Sining)
Practical Research 2
Research Project/Culminating Activity*
54. 25. In
the
CATEGOR
Y
under SHS-SPECIALIZED SUBJECTS.
Ex. STEM (Specialized Subjects)
Basic Calculus
General Biology 1
General Biology 2
General Chemistry 1
General Chemistry 2
General Physics 1
General Physics 2
Pre-Calculus
Applied Economics
55. 26. Using the dropdown list, select
the
Subject/Tas
k
assigned to
the
personne
l
NOTE:
For schools implementing other
special curricular programs not
on the drop-down list, select the
related Learning Area of the
subject offered.
56. 26A. Using the dropdown list, select
the
Subject/Tas
k
assigned to
the
personnel. This is a dynamic part thus, it is dependent on the position.
NOTE:
For Teachers (I-III), SPED
Teachers (I-IV), Special Science
Teachers (I-IV) these are the
contents of the drop down list.
57. 26B. Using the dropdown list, select
the
Subject/Tas
k
assigned to
the
personnel. This is a dynamic part thus, it is dependent on the position.
NOTE:
For Master Teacher (I-IV), Head
Teacher (I-VI), Assistant
Principal II, these are the
contents of the drop-down list
with additional Administrative,
and Coaching and Mentoring
task.
58. 26C. Using the dropdown list, select
the
Subject/Tas
k
assigned to
the
personnel. This is a dynamic part thus, it is dependent on the position.
NOTE:
For ADAS II & III, Administrative
Officer II, these are the contents
of the drop-down list (based on
duties and functions).
59. 26D. Using the dropdown list, select
the
Subject/Tas
k
assigned to
the
personnel. This is a dynamic part thus, it is dependent on the position.
NOTE:
For Clerk, Utility, Driver,
Guard, and Others, these are
the contents of the drop-down
list (based on duties and
functions).
60. 27. Also, select the “Lvl” (Grade Level) assigned to the personnel
NOTE:
It is dynamic based on Category.
For Non-Graded, it usually
applies to SPED/ when classified
under such category.
61. 28. Encode the assigned Section
(or Description/Name of Ancillary for assigned ancillary
task).
NOTE:
Class Ex. Sampaguita
Ancillary Ex. Canteen Coor.
Advisory Ex. Courageous
SPED Mod. Subj. Ex. Depending Modifications
ALS LS Ex. LS 1- English
MADRASAH Ex. Arabic Language
63. NOTE: In case the time allotted is NOT Compliant with DO 31, s. 2013, Total
Actual Teaching Minutes column will be blank, and under REMARKS, a prompt
“Invalid Time Allotment” will be displayed.
64. NOTE: To resolve the 'Invalid Time Allotment' error, you should ensure that
the time allotment meets or below the required time allotment, but it should not
exceed it.
Scenario 1 ( Adjust the number of days)
Scenario 2 ( Adjust the time schedule)
65. 30. Input the time schedule either by directly
encoding or using the TIME
FORM.
using the 24-hour format
NOTE:
TIME FORMAT
(Encoded)
7:30 am 7:30
1:30 pm 13:30
3:15 pm 15:15
6:00 pm 18:00
NOTE: Arrange the time schedule
66. NOTE: When a teacher is assigned to teach a subject outside his/her
specialization, Click Yes if he/she has undergone related training/s for the
subject; and Click No if not.
67. 31. Continue filling out
the
Subject/Ancillary
Tasks
Assignmen
t
until all the assigned teaching and
ancillary
loads of the personnel are
encoded.
68. 32. After encoding all teaching and ancillary tasks
assigned
to the personnel,
CLICK
SAVE EDITED
button.
69. NOTE: When there is a conflicting time on the schedule of the teacher, the
tool will prompt through a highlighted (RED) field, thus, you need to correct
time entry/ies.
70. NOTE: It’s ACCEPTABLE if there are conflicting times on a teacher's
schedule as long as they occur on different days.
72. NOTE:
Advisory schedule shall be plotted ONCE. No need of
plotting the DAY/S and the TIME.
Ancillary schedule shall be plotted ACCORDING TO
ASSIGNED TASKS. DAY/S and the TIME should be plotted
(total time will not be reflected) .
73. 33. Complete the form by encoding the
information of ALL school
personnel.
Repeat the steps from adding personnel, inputting personal
info, and encoding all Teaching and Ancillary task
assignments (STEP 5-32).
IMPORTANT
REMINDER
ALWAYS CLICK
SAVE EDITED
BUTTON
74. NOTE
:
For Non -Teaching Personnel , just select Administrative/Related Tasks
and encode his/her schedule.
*For Detailed Items , indicate the name of the
School/Office in the Section/Description Column.
**For Non-Teaching Personnel providing shared
services , encode their information in the MOTHER
SCHOOL ONLY.
75. NOTE: Choose TIC (Teacher-In-Charge) Designation if the School Head does
not hold a Principal item
Note the Plantilla Position of the TIC (Teacher- In-
Charge) in the Description Portion
76. NOTE: DO NOT be alarmed if there is no displayed number of minutes for
Ancillary assignments.
77. NOTE: What To Do, in cases you encounter the following:
Cause: COMPATIBILITY ISSUE (Check MS Office)
78. NOTE: What To Do, in cases you encounter the following:
Cause: COMPATIBILITY ISSUE (Check MS Office and strictly
follow the steps in accomplishing eSF7)
79. Connect to our FB
eSF7 HelpDesk
What To Do, in cases you encounter problems in the
utilization of the tool, and still ISSUES
persist after troubleshooting
84. It should be validated by the PSDS before being uploaded to
the corresponding repository/drive.
NOTE:
This is to ensure that
Domain 1, Strand 1.1,
Managing Curriculum
Implementation, is
followed correctly and
is properly validated
for consistency,
especially regarding
the entry of personnel
information and their
load assignment.
86. Select YES to ACTIVATE HIDE
THIS TEACHER feature.
Activating it hides the information
of the personnel. Although details
will remain in the database, they
will not be reflected in the
SUMMARY.
HIDE TEACHER
87. This button clears the
database (ALL information
encoded in the file).
DELETE ALL DATA
This button will delete the
information of an individual
personnel. To use this button,
select the personnel whose
information needs to be deleted
and click Delete Current
Personnel button.
DELETE CURRENT
PERSONNEL
USE DELETE BUTTONS CAUTIOUSLY
