The document outlines different types of teams within the Standby Volunteer Task Force (SBTF) including general, input-based, GIS/data focused, analysis, and support teams. It describes the roles and responsibilities of strategic, standby, and alumni team leads. It also provides guidance for team leads on preparing, managing, and communicating with their teams during deployments and between deployments.
2. The Teams I
General Teams (i.e., no specialist skills needed):
● Task Team
Input-based teams (processing inputs during deployments):
● Media Monitoring Team
● Report Team
● SMS Team
● Satellite Imagery Team
● Translation Team
GIS and data focused teams:
● Geo-Location Team
● Data Team
Core-Team SBTF || General Principles on Leading and Coordinating a Team || SBTF Training || 30-01-2013
3. The Teams II
Analysis teams:
● Analysis Team
● Verification Team
Support teams:
● Technology Team
● Human Resources Team
● Humanitarian Team
Core-Team SBTF || General Principles on Leading and Coordinating a Team || SBTF Training || 30-01-2013
4. Team Lead Roles
● Strategic team lead
○ Commits time during deployments, prior to deployments and between deployments
○ Leads team during deployments
○ Sets the pace and direction of the team in-between deployments
○ Point of contact for the team
● Standby team lead
○ Commits time during deployments only
○ Leads team during deployments
○ In-between/prior to deployments, catches up regularly with the Strategic team lead to
make sure they are up to date with the latest ideas and workflows.
Alum team lead
○ We want you back whenever you can make it to a deployment!!!
○ Helps guide and advise new team leads and share best practice
Core-Team SBTF || General Principles on Leading and Coordinating a Team || SBTF Training || 30-01-2013
5. Team Lead Support
Your Teams:
● Your team of volunteers
● Your co-leads
● Your fellow SBTF members
● Your partner organizations and activators in a deployment
●
Your support:
● The HR team
● The SBTF Core Team and Deployment Leads
● Everyone else above
Bottom line:
● You will not be left alone...
● you get a chance to work with a bunch of highly-talented and motivated individuals
● tackling what are often daunting tasks - together
●
● and everything we achieve, we achieve through teamwork
Core-Team SBTF || General Principles on Leading and Coordinating a Team || SBTF Training || 30-01-2013
6. Expectations and Considerations During
Deployments I
Prepare your team
● Train new and returning volunteers before a deployment begins
● Make sure they get links to their team's deployment Googledoc with specific workflows,
resources, FAQs etc as early as possible
● Ensure all volunteers have their platform logins sorted out before they start work
Manage your team
● Add your participating team members to the team skypechats
● Always monitor team chats, and step in to resolve concerns and troubleshoot where
necessary - escalate to Core Team if necessary
● Monitor/manage any other internal communication media used during the deployment
● Keep tabs on the well-being of your volunteers - report to HR if needed
● Listen to your team members
Core-Team SBTF || General Principles on Leading and Coordinating a Team || SBTF Training || 30-01-2013
7. Expectations and Considerations During
Deployments II
Manage your team's workflow
● Revise team workflow and objectives as needed
● Communicate all changes to volunteers and update them on progress
● Recruit more volunteers if needed
Communicate for your team
● Communicate progress, bottlenecks, disputes, concerns to the Core Team
● Communicate with other team leads, partners, users etc as needed
Core-Team SBTF || General Principles on Leading and Coordinating a Team || SBTF Training || 30-01-2013
8. Expectations and Considerations Between Deployments
for Strategic Team-Coordinators
Maintain team readiness
● Train your team, to keep them up-to-date with new workflows and platforms
● Ensure all volunteers have their logins sorted before they start work on a platform
Set the direction of the team
● Watch for new developments in the team's specialist area(s)
● Bring in new ideas
Keep team materials up to date
● Update resource documents, as needed:
○ Team description
○ Workflows and procedures
○ Training modules
○ Team FAQ
● Write after-action reports
Core-Team SBTF || General Principles on Leading and Coordinating a Team || SBTF Training || 30-01-2013
9. What's in it for you?
Increase your crisismapping confidence
● Be a focal point in the Standby TaskForce
● Learn how to run your own deployments
Gain valuable and immensely rewarding leadership experience
● Solid on-the-job experience leading and managing large, diverse, globally-distributed teams
● Produce solutions to tight deadlines and deal with ambiguity and surprises
● Acquire skills & experience that are useful to your professional career
Become skilled with the latest processes and technologies
● Explore, test, and train on crowdsourcing platforms
● Help set the processes that other organizations adopt
● Train on, explore, test and help specify new technologies
Core-Team SBTF || General Principles on Leading and Coordinating a Team || SBTF Training || 30-01-2013
10. TRIAL RUN........
lets test out the platform for the
deployment
hushahidittp://crowdcrafting.org/app/
Core-Team SBTF || General Principles on Leading and Coordinating a Team || SBTF Training || 30-01-2013
11. Questions?
Core-Team SBTF || General Principles on Leading and Coordinating a Team || SBTF Training || 30-01-2013
12. Further Information
● SBTF Teams: http://standbytaskforce.ning.com/page/task-force-teams
● SBT team training: http://standbytaskforce.ning.com/page/training-1
● SBTF Team Leads: http://standbytaskforce.ning.com/group/teamleads
● Team lead training: http://standbytaskforce.ning.com/page/team-lead-training
● Team lead signup sheet: https://docs.google.com/spreadsheet/ccc?
key=0ArYTPzrmJuWWdG50UkNUSlpwdjhzMzc5S1JWVTJoTFE#gid=0