The document discusses how to recruit and enlist volunteers for a beach volleyball club project. It outlines pre-recruitment steps like making fingerprinting easy, developing welcome materials, and defining tasks. For recruitment, a volunteer coordinator will be appointed and current parents and athletes will be approached. Volunteer opportunities will also be advertised at tryouts, coaching courses, and end-of-season events. Athlete volunteers will be recruited for a championships event. Job descriptions are provided for public relations, statistics, and photography volunteer positions.

1. How will you recruit and enlist volunteers to assist with your project(s)?
Pre-Recruitment: Prior to recruiting our volunteers we need to ensure that we are in
a position to engage and support them once they have been recruited. As Rosso (2003)
states, an initial investment of time and resources for planning and preparation will save
time, energy and money later. This would involve.
• Making fingerprinting easy for them by possibly paying California Live Scan in
advance if possible. Email conformation on 11/30/15 was received that this is
possible.
• Develop a welcome pack and good practice guide for beach volleyball.
• Develop an inventory of volunteer tasks and projects that are of a high priority.
Because our special events are in their first year it was decided that maximum
benefit could be obtained by attaining a volunteer photographer, and public
relations coordinator.
• Define tasks and prepare job descriptions for those projects. Refer to several
example job descriptions at the end of the document.
Recruitment: Firstly we will appoint one of our staff as a volunteer coordinator
so the information that potential volunteers are getting is consistent, and a database
of interested people is kept together. A decision was made that this person would be
Coach Lisa.
Parents of athletes that have been in the program the longest and have displayed
qualities that we are looking for in our volunteers would then be approached first to
fill the highest priority positions (assuming that the tasks fitted their skill set).
Volunteer opportunities still available would then be offered / advertised to
parents attending tryout day in spring. Volunteer opportunities will be outlined and
available for parents to take away with them at the meeting for further
consideration. This meeting with the parents would also be videoed and uploaded to
youtube. Links to the video would be sent to the parents not in attendance so they
also receive an invitation to volunteer. Additionally the email would include a
request to forward the link to anyone who may be interested in getting involved
despite not having a child in the program. (I am thinking perhaps a grandparent)
In addition to the above strategies we would also advertise for additional
volunteers at our yearly free coaching courses for parents and the general public,
The request would be that those interested should stay around and talk to our
volunteer coordinator about volunteer positions we have available.
The club would present annual volunteer awards during the final season

2. function. This not only acts to reward those currently enlisted but acts as a form of
recruitment for others at the function who are considering getting involved.
For our Star Sprint World Championships event we would look to enlist athlete
volunteers from within the club. Athletes targeted would be those that are likely to
benefit most from the WSOBV experience. These athletes would receive an email
invitation approximately 2 months prior to the event. It may be possible as a result
of running the event to get some free that other WSOBV volunteers receive such as
complementary hat and tee shirt.
References
Rosso, H. A. & Associates (2003). E. R. Tempel, (ed). Achieving Excellence in Fund
Raising. 3rd Edition. San Francisco, CA: Jossey Bass.

3. V O L U N T E E R J O B D E S C R I P T I O N
JOB TITLE:
Official GCBVC public relations coordinator.
ESTIMATED TIME COMMITMENT:
1-2 hours on 1 to 2 weekends a month (mostly Saturdays) and odd occasions during the week. Possibly
busier during the summer months of June - August where weekend tournaments are scheduled
regularly. Additional 1 hour every 2 weeks if uploading articles to the website and sending off emails to
the media.
JOB DESCRIPTION:
Job would involve writing and sending off occasional press releases about GCBVC athlete successes. This
could involve coordinator attending beach events where GCBVC athletes are representing and writing a
report on the event to be used on the club website and for promotional purposes. Job could also include
being present at other GCBVC events such as camps and clinics etc.
OBJECTIVE / OUTCOME:
Having regular contact with the media will allow the GCBVC to develop greater public awareness of our
activities. This would result in an increase in growth in participation. Better promotion of beach
volleyball will hopefully lead to sponsorship and greater opportunities for our young representative
athletes.
SKILLS REQUIRED:
• Some basic computer skills and good written skills would be necessary and experience in
marketing and advertising would be beneficial.
BENEFITS TO THE VOLUNTEER:
• As official GCBVC publicity officer you will learn more about the game of volleyball, meet new
people and be a part of a motivated and happy team.
• Complementary registration into any of our adult beach volleyball classes for the period in
which you are volunteering.
• A letter of reference for your C.V. at the conclusion of your volunteering.
• Have a positive impact on the success of the GCBVC.
RESPONSIBLE TO:
The GCBVC events director or website manager.
ADDITIONAL NOTES:
* Any person desiring to volunteer for the GCBVC must first get fingerprinted, as per the regulations put forth by the City of Huntington
Beach. On completion of fingerprinting which can take up to 3 weeks you will receive a City recreation I.D. badge that should be carried
with you when involved in club activities. The cost of fingerprinting will be covered by the GCBVC.

4. V O L U N T E E R J O B D E S C R I P T I O N
JOB TITLE:
GCBVC statistician.
ESTIMATED TIME COMMITMENT:
Time commitment is flexible depending on availability and could vary from several, to many hours a
month. It is possible that it could take up to 2 hours for the recording and analysis of stats for a single
game with travel time not included if the game is played out of the local area. A short period of
orientation may be required so that the stat taker is aware of how to perform the stat taking. During a
tournament where a number of GCBVC teams are playing, stats on up to 4 or 5 games a day may be
required. It is possible that with the aid of technology in the form of the periscope app this job could be
completed away from the playing venue.
JOB DESCRIPTION:
Demand for stats would be higher within the advanced level teams. The job could extend to traveling
away with teams to events out of state. Activity would involve taking statistics during games either on
paper or computer program then analyzing and presenting findings to the appropriate coaches /
players.
OBJECTIVE / OUTCOME:
Statistics will aid coaches in their coaching of players and stats will also allow players to be aware of
what they are doing well or not so well – overall stats will assist in creating success at the high end of
performance.
SKILLS REQUIRED:
• A passion for volleyball.
• A brain for numbers may help but is not vital.
• A basic understanding of the game.
• Good eyesight.
BENEFITS TO THE VOLUNTEER:
• You will have a direct positive effect on performance of athletes representing GCBVC.
• Complementary registration for any of our adult classes for the period in which you volunteer.
RESPONSIBLE TO:
Head Coach of the GCBVC program. – Jason Lochhead.
ADDITIONAL NOTES:
* Any person desiring to volunteer for the GCBVC must first get fingerprinted, as per the regulations put forth by the City of Huntington
Beach. On completion of fingerprinting which can take up to 3 weeks you will receive a City recreation I.D. badge that should be carried
with you when involved in club activities. The cost of fingerprinting will be covered by the GCBVC.

5. V O L U N T E E R J O B D E S C R I P T I O N
JOB TITLE:
Official GCBVC events photographer
ESTIMATED TIME COMMITMENT:
1-2 hours on 1 to 2 weekends a month (mostly Saturdays) and odd occasions during the week. Possibly
busier during the summer months of June - August where weekend tournaments a scheduled regularly.
Additional 1 hour every 2 weeks if uploading photos to the internet.
JOB DESCRIPTION:
Job would involve attending beach events where GCBVC athletes are playing and taking pictures to be
used on the website, Facebook and Instagram for promotional purposes. Most tournaments would be
local but occasional events may require some travel. Job could also include being present at other
GCBVC events such as Photo day, day camps etc. Job could extend to uploading photos to the website
which could take an additional hour every couple of weeks.
OBJECTIVE / OUTCOME:
Having a good source of quality pictures will allow the GCBVC to better promote the club through its
website and the press. Better promotion of beach volleyball will hopefully lead to sponsorship and
greater opportunities for our young athletes.
SKILLS REQUIRED:
• Photography skills (ability to take a good picture) and some basic computer skills.
BENEFITS TO THE VOLUNTEER:
• As official GCBVC photographer you will learn more about the game of volleyball, meet new
people and be a part of a motivated and happy team.
• You will receive complementary registration for any of our adult classes for the period in which
you volunteer.
RESPONSIBLE TO:
The GCBVC events director or website manager.
ADDITIONAL NOTES:
* Any person desiring to volunteer for the GCBVC must first get fingerprinted, as per the regulations put forth by the City of Huntington
Beach. On completion of fingerprinting which can take up to 3 weeks you will receive a City recreation I.D. badge that should be carried
with you when involved in club activities. The cost of fingerprinting will be covered by the GCBVC.

6. V O L U N T E E R J O B D E S C R I P T I O N
JOB TITLE:
Official GCBVC events photographer
ESTIMATED TIME COMMITMENT:
1-2 hours on 1 to 2 weekends a month (mostly Saturdays) and odd occasions during the week. Possibly
busier during the summer months of June - August where weekend tournaments a scheduled regularly.
Additional 1 hour every 2 weeks if uploading photos to the internet.
JOB DESCRIPTION:
Job would involve attending beach events where GCBVC athletes are playing and taking pictures to be
used on the website, Facebook and Instagram for promotional purposes. Most tournaments would be
local but occasional events may require some travel. Job could also include being present at other
GCBVC events such as Photo day, day camps etc. Job could extend to uploading photos to the website
which could take an additional hour every couple of weeks.
OBJECTIVE / OUTCOME:
Having a good source of quality pictures will allow the GCBVC to better promote the club through its
website and the press. Better promotion of beach volleyball will hopefully lead to sponsorship and
greater opportunities for our young athletes.
SKILLS REQUIRED:
• Photography skills (ability to take a good picture) and some basic computer skills.
BENEFITS TO THE VOLUNTEER:
• As official GCBVC photographer you will learn more about the game of volleyball, meet new
people and be a part of a motivated and happy team.
• You will receive complementary registration for any of our adult classes for the period in which
you volunteer.
RESPONSIBLE TO:
The GCBVC events director or website manager.
ADDITIONAL NOTES:
* Any person desiring to volunteer for the GCBVC must first get fingerprinted, as per the regulations put forth by the City of Huntington
Beach. On completion of fingerprinting which can take up to 3 weeks you will receive a City recreation I.D. badge that should be carried
with you when involved in club activities. The cost of fingerprinting will be covered by the GCBVC.