Sage 100 Year End Planning 2015
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RKL eSolutions recently presented a year-end planning webinar to help Sage 100 customers manage the period end close process including step-by-step instructions, reporting, and compliance.
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Sage 100 Year End Planning 2015
- 1. Year-End Planning for Sage 100 To Join the Audio: 1-650-479-3207 Passcode 661 516 254 Tim Efinger, Sr – VP Sage 100 RKL eSolutions, LLC December 15, 2015 Focused. On you.
- 2. To edit footer choose Insert > Header & Footer and Apply to All 2 About Our Presenters RachelRoselli,CustomerAccountManager RKLeSolutions Rachelisyourdedicatedpoint-of-contactatRKLeSolutionsforyourSageandcomplimentary softwarelicenses. TimEfingerSr.,VP–Sage100Practice RKLeSolutions TimisresponsibleforallaspectsoftheSage100consultingpracticeincludingimplementations, enhancementsandcustomersatisfaction.
- 3. To edit footer choose Insert > Header & Footer and Apply to All 3 • Preparing for year end processing • Processing year end • All module considerations • Payroll processing considerations • Accounts Payable considerations • Post year end processing considerations • Year End Resources • Q&A Today’s Agenda
- 4. To edit footer choose Insert > Header & Footer and Apply to All 4 • Verify that your backup and restore works (disaster recovery plan?) • Verify enough disk space on server if copying company code • Determine your subsidiary modules cutoff date to capture all transactions into the current year • Determine your GL accounting cutoff date • Verification of module setup options around history retention and purging and verify module is currently in the last period of year • Setup your next fiscal year in GL Preparing for year end in Sage 100
- 5. To edit footer choose Insert > Header & Footer and Apply to All 5 • If using paperless office, verify that options are setup related to period end processing of reports • If printing 1099’s or W-2’s are you on a supported version of Sage 100 so that the year end updates can be applied? • 2013 update 9 (5.00.9.0) • 2014 update 7 (5.10.7.0) • 2015 update 3 (5.20.3.0) • 2016 (5.3.00.0) Preparing for year end in Sage 100 (continued)
- 6. To edit footer choose Insert > Header & Footer and Apply to All 6 • Verify that all transactions related to 2015 have been entered in your subsidiary modules • Verify all subsidiary modules trial balances match GL account balances and resolve any discrepancies that may exist • Backup your entire MAS90 directory to another physical device/drive • Have all users log out of Sage 100 • Process period and year end in all subsidiary modules based on order of closing document and module year end processing checklists • Set MAS90 module date to last day of year • Verify in each module you are closing the correct period • Verify pdf’s were actually created in your paperless office directory before completing year end Processing Year End
- 7. To edit footer choose Insert > Header & Footer and Apply to All 7 Processing Year End - Module Order of Closing
- 8. To edit footer choose Insert > Header & Footer and Apply to All 8 Processing Year End Sample Checklist – Inventory Management
- 9. To edit footer choose Insert > Header & Footer and Apply to All 9 • Timing to create year end backup copy after last payroll. No one should be in system so you can copy GL, CI and PR to archive company code • 2016-Q1 Tax table update and 2015 Interim Release Downloads with be available the week of 12/21/15 • eFiling and Reporting (Aatrix) year end update will be released 12/18/15 but you can do this anytime after the update has been released • You must be on a supported version (including product updates), have installed the IRD and the Aatrix update prior to processing W2’s or ACA reporting. • When installing the IRD it will verify you are on the appropriate product update. Installation of the product update will require new unlocking keys provided by Sage in November/December Payroll Year End considerations
- 10. To edit footer choose Insert > Header & Footer and Apply to All 10 • ACA features must be setup and data loaded prior to processing ACA reporting (ACA Employer and ACA Employee Information) • If perpetual history was enabled for the full year, run the Applicable Large Employer Report to populate ACA data tables • If you own Visual Integrator, data can be imported into the ACA files if necessary • Ensure that Perpetual History is enabled in PR setup • Ensure that Employer ACA maintenance is accurate for each year Payroll Year End considerations (continued)
- 11. To edit footer choose Insert > Header & Footer and Apply to All 11 • Have you processed your fringe benefits for the year? • Have your processed a deduction (employer contribution type) for reporting of ACA employer sponsored health care on the W-2? • Verify you are in your backup company and your current payroll quarter and year are correct. • Print and reconcile your reports. • Print and reconcile your W-2’s/W-3 • File appropriate federal, state, and local tax returns. Payroll Year End considerations (continued)
- 12. To edit footer choose Insert > Header & Footer and Apply to All 12 • Verify in setup the current 1099 year • Print 1099’s to plain paper • Print Payment History Report for 1099 vendors only for reporting year • Compare both to verify they match • Print 1099’s/1096 on forms • File with the IRS Accounts Payable Year End considerations
- 13. To edit footer choose Insert > Header & Footer and Apply to All 13 • Access each module and verify that period and year have incremented properly. • Backup your entire MAS90 Directory and move/store backup offsite • Payroll - Setup a new employer Contribution deduction for cost of coverage • Payroll - Edit employee deduction amounts for changes in benefits • Payroll – Review any vacation/sick accruals if calendar based • AP – verify that the 1099 year incremented Post Year End Processing Considerations
- 14. To edit footer choose Insert > Header & Footer and Apply to All 14 • Sage City Year End Center and ACA resource center • http://sagecity.na.sage.com Year End Resources for Sage 100
- 15. To edit footer choose Insert > Header & Footer and Apply to All 15 • Sage City Year End Center and ACA resource center - http://sagecity.na.sage.com • Support@rklesolutions.com – support team will coordinate with one of our consultants if necessary. Year End Resources for Sage 100
- 16. Thank you and Happy Holidays! Contact us for pricing, compatibility and consulting needs of your business management solutions. Sales@rklesolutions.com 717.735.9109
Editor's Notes
- Reset Journal Numbers in GL Reset Register Numbers in GL Automatic Copy of actual to default Budgets at year end Clear balances at year end for non-financial account Deletion of records marked delete
- Electronic delivery and PDF storage must be enabled for period-end reports in the Paperless Office Options window. For more information, see Set Up Paperless Office. In the General Ledger, Accounts Receivable, Accounts Payable, and Sales Order, Inventory Management, and Purchase Order modules, select the reports to print in the Period End Report Selection window before beginning period-end processing. In other modules with period-end processing, you can select the reports to print only during period-end processing. For more information, see Period End Report Selection. Period-end report PDF storage options must be set up in the Paperless Office Period End Report Maintenance window. In the Auto Create PDF field, Yes or Prompt must be selected. For more information, see Period End Report Maintenance. Note PDF and electronic delivery settings are defined in Period End Report Maintenance. Multiple settings can be defined for a single period-end report. For example, one setting can be defined for all period-end reports in all companies and all modules, and another setting can be defined for a specific period-end report in a specific company and module. For more information about the specific setting that is used, see PDF and Electronic Delivery Option Hierarchy.
- New menu item for ACA – make sure role maintenance allows someone access. ACA applicable large employer report – if perpetual history was enabled at beginning of year then you can run this report which will load the appropriate monthly data into each employee. Note that the report is a calculated number since payroll periods may span across months. You should verify the accuracy and edit appropriately.
- The following occurs during quarter-end or year-end: Quarter-to-date or year-to date information is cleared. Check history is cleared if not retaining check history in the Payroll Options window. The Quarterly Tax Recap is purged. Workers' compensation information is purged. All terminated employees are removed at year end. All employee deductions with met goals are removed at year end. Benefit accruals for each employee are reset based on the options selected in the Payroll Options window at year end. Checklist Set the Payroll accounting date to the quarter-ending date. Print the Quarterly Tax Report, Payroll Check History Report, and Quarterly Pay Period Recap. Verify that all checks and adjustments have been entered for the current quarter. Print the Quarterly Governmental Report. Print the Quarterly 941 using Federal eFiling and Reporting. If performing quarter end for the fourth quarter (year end), print and verify the W-2 Forms using Federal eFiling and Reporting. Back up the Payroll files onto a quarterly set of backup disks or tapes. Select the Quarter End Processing task in Period End Processing. If performing period-end processing for the fourth quarter, select the Quarter and Year End Processing task. Select the reports to print for the period end. Print at least the Quarterly Tax Report and the Payroll Check History Report. Complete period-end processing after all of the selected reports have been printed. Back up the Payroll file using a separate set of disks or tapes from the set used to back up the system in step 6.
- If you are in the wrong year, change to the correct year. You may be prompted to setup 1099 boxes based on the last IRD installed. If current IRD is installed you should be fine. If report is different from 1099 it may be because the vendor has multiple 1099 types. If in fact they do not match, then you should edit the data for the vendor to match the payment history report as long as every invoice they have would be subject to 1099 regulations. Vendor Maintenance – additional tab – 1099 button. Choose appropriate form and box and enter amount. Back up the Accounts Payable files onto a monthly set of backup disks or tapes. Verify that all invoices and checks are recorded for the current month. If you are performing period-end processing for the month of December (the end month of the calendar year), print, verify, and clear all 1099 forms (if your company prints 1099 forms for vendors). Perform period-end or year-end processing. For more information, see Perform Period-End and Year-End Processing. Select the reports to print for the period end. Print at least the Accounts Payable Aged Invoice Report and the Check History Report. Complete period-end processing after all the selected reports have been printed. Back up the Accounts Payable files using a separate set of disks or tapes from the set used to back up the system in step 1.