The document describes several robotic process automation scenarios involving the exchange of data between Excel files and ERP systems. The scenarios include: validating invoice data and entering it into an ERP, generating production plans in Excel from ERP data, updating exchange rates daily from a CSV file to an ERP, registering sales orders and invoices from order data in Excel, generating daily inventory reports, issuing purchase orders from customer order Excel files, and issuing vendor invoices from purchase order Excel and PDF files by looking up data and registering information in an ERP. The scenarios generally involve opening Excel or CSV files, validating and converting the data, registering or updating information in the relevant ERP system, then sending summary reports back by email.

1. Demonstration Scenario
UiPath/RPA

2. 2 © NEC Corporation 2016 NEC Group Internal Use Only
Sample (Invoice Excel to AS400 (ERP)
1. Check Email 2. Received Invoice 3. Validate Data
4. Key-in ERP program5. Recheck Data6. Close Batch

3. 3 © NEC Corporation 2016 NEC Group Internal Use Only
Sample (Production Planning AS400 to Excel Sheet)
1 Login to
AS400
Terminal
2 Generate
Production
Plan
3 Check Email
and Process
Email Attach
File
6 Send EXCEL
with email to
PICs
5 Apply Macro
for Order
Calculation
and Pivot
4 Open CSV
and Convert
to EXCEL

4. 4 © NEC Corporation 2016 NEC Group Internal Use Only
Sample (Daily Exchange Rate Update on IFS/ERP)
1 Open
Browser and
Download
Exchange
Rate CSV
File
2 Convert to
Excel and
Filter need
Currency
Rate
3 Register
Exchange
Rate to ERP
5
Send EXCEL
with email to
PICs
4
Prepare Report
as Excel

5. 5 © NEC Corporation 2016 NEC Group Internal Use Only
Sample (Register Sales Order, Inventory Transfer, Issue
Invoice)
1 Open
Browse,
Login and
Get Order
List CSV File
2 Convert to
Excel and
Validate
Item Code
with SAP
3 Register
Sales Order
on SAP
6 Send EXCEL
Summary
Report with
email to
PICs
5 If Stock is
enough,
then register
Inventory
Transfer
4 If Delivery
Date is Next
Business
Date, then
Issue

6. 6 © NEC Corporation 2016 NEC Group Internal Use Only
Sample (Daily Inventory Report)

7. 7 © NEC Corporation 2016 NEC Group Internal Use Only
Sample (Issuing Vendor P/O)
1 Check Email
for
Customer
Order with
Excel
Attached
file.
2 Lookup
Essential
data from
reference
Master File.
3 Register
Sales
Contract on
MS.Dynamic
/ERP
6 Send
summary
EXCEL
report with
email to
5 Check Folder
for Approved
P/O, then
Posting P/O
on ERP
4 Issue
Purchase
Order, Send
Approval
Email to

8. 8 © NEC Corporation 2016 NEC Group Internal Use Only
Sample (Issuing Tax Invoice to Customer)
1 Read D/O
Excel File
from Share
Folder
2 Lookup
Essential
data from
reference
Master File
3 Register
Sales
Contract on
MS.Dynamic
/ERP
6 Send EXCEL
with email to
PICs
5 Apply Macro
for Order
Calculation
and Pivot
4 Open CSV
and Convert
to EXCEL

9. 9 © NEC Corporation 2016 NEC Group Internal Use Only
End-to-End Issue Vendor Invoice
1 Read
Customer
P/O Excel &
PDF File
from Email
2 Lookup
Essential
data from
Master File &
Database
3 Register
Sales Order
on ERP by
Batch import
6 Send EXCEL
with email to
PICs and
PDF Invoice
file to
5 Convert to
Invoice then
issue Invoice
once get
approved
4 Open SAP
then register
for Vendor’s
P/O.