This program will outline the responsibilities for all Rotary Youth Exchange volunteers. Discussions
will review both Rotary International, as well as Department of State rules and regulations needed for a Rotary Club to host international students.
For those Rotary volunteer attendees, including Club level Youth Exchange Officer’s and Club Counselors, this session will meet necessary DOS and RI certification requirements.
A preconference session for new district Youth Exchange chairs, district governors, and governor-elects, designed to provide an orientation to the different exchange types and the RI certification program.
In-bounds, out-bounds, orientation — oh my! This
presentation for new district chairs and club officers serves
as a great introduction and overview of administering Rotary Youth Exchange programs.
Rick Istead
D5360, Canada
Understand the role & responsibilities as your Club’s Secretary. Learn the various tools used to maintain membership records, maintain club officer records, access membership reports, and record attendance. Learn step by step instructions on finding your club’s electronic invoice and how to pay electronically. Review the common challenges your club may face and the resources to solve them.
Review the process for planning a grant, applying for a grant and implementing a grant.
Mandatory attendance if your club has submitted a District Grant application or plans on submitting a Global Grant application for the 2016-2017 Rotary year.
The 4Ds vs. The 6Bs: Setting Expectations and Inspiring StudentsRotary International
A presentation and interactive discussion of models for managing student behavior, addressing problems, and setting clear expectations.
Ekkehard Musick
D1800, Germany
Join us as we discuss the results of the Post Exchange
Student Survey and consider practical applications of the
lessons we’ve learned. Using this data, we can foster the
growth of the Youth Exchange Program by increasing club
support for both students and counselors.
Ronan Ribeiro
D4510, Brazil
Whether you’re a future club president, Foundation chair, or just passionate about fundraising, this session will teach you about the Annual Fund and how to establish or promote a culture of philanthropy in your club. We’ll discuss ways to encourage first-time donors, thank and recognize donors, and celebrate The Rotary Foundation’s centennial.
A preconference session for new district Youth Exchange chairs, district governors, and governor-elects, designed to provide an orientation to the different exchange types and the RI certification program.
In-bounds, out-bounds, orientation — oh my! This
presentation for new district chairs and club officers serves
as a great introduction and overview of administering Rotary Youth Exchange programs.
Rick Istead
D5360, Canada
Understand the role & responsibilities as your Club’s Secretary. Learn the various tools used to maintain membership records, maintain club officer records, access membership reports, and record attendance. Learn step by step instructions on finding your club’s electronic invoice and how to pay electronically. Review the common challenges your club may face and the resources to solve them.
Review the process for planning a grant, applying for a grant and implementing a grant.
Mandatory attendance if your club has submitted a District Grant application or plans on submitting a Global Grant application for the 2016-2017 Rotary year.
The 4Ds vs. The 6Bs: Setting Expectations and Inspiring StudentsRotary International
A presentation and interactive discussion of models for managing student behavior, addressing problems, and setting clear expectations.
Ekkehard Musick
D1800, Germany
Join us as we discuss the results of the Post Exchange
Student Survey and consider practical applications of the
lessons we’ve learned. Using this data, we can foster the
growth of the Youth Exchange Program by increasing club
support for both students and counselors.
Ronan Ribeiro
D4510, Brazil
Whether you’re a future club president, Foundation chair, or just passionate about fundraising, this session will teach you about the Annual Fund and how to establish or promote a culture of philanthropy in your club. We’ll discuss ways to encourage first-time donors, thank and recognize donors, and celebrate The Rotary Foundation’s centennial.
Short-term exchanges have been growing in popularity
over the last several years. Learn more about how
these flexible, diverse, and fun programs can provide
unique opportunities to Youth Exchange programs in your
area.
Alonso Campoi
D4510, Brazil
Best Practices To Strengthen Annual Fund GivingElizabeth Toms
Whether you’re a future club president, Rotary Foundation
committee chair, or just passionate about fundraising, this
session will teach you about the Annual Fund and how to
establish or promote a culture of philanthropy in your club.
We’ll discuss ways to encourage first-time donors and thank
and recognize people who give.
Expanding Paul Harris Society membership in each district is a priority for The Rotary Foundation’s centennial year. Learn what you can do to establish or strengthen society participation. We’ll offer tips on how to identify effective leaders and potential members, how to maintain giving at the Paul Harris Society level, and how to recognize members of the society.
The 2019 Council on Legislation is almost here. Join this session to discuss legislation that will be considered at the Council, plus get an update on the annual Council on Resolutions. This is a great time to hear opinions from outside your region and increase your understanding of the global perspective on legislation.
Understand the role & responsibilities as your Club’s Treasurer. Understand critical deadlines for Rotary International dues, District dues and submission of annual IRS forms. Learn how to access your club’s electronic semi-annual dues invoice from RI and submit payment electronically.
Rotary Youth Exchange inspires and motivates individuals, increases our organization's visibility, and brings people closer to Rotary. Join this moderated panel discussion with Youth Exchange leaders and alumni as they share how the program has changed their lives and the lives of those around them. Find out how Youth Exchange makes a difference by developing program volunteers and participants into future Rotarians.
Be part of a conversation about Rotary’s future — in 2020
and beyond. What challenges does our organization face,
and what opportunities can we seize going forward? We’ll
discuss the charge of the Strategic Planning Committee as it
works to develop the next vision for Rotary.
Students have the opportunity of a lifetime to engage in new cultures, see the world, and shift their perspective through Rotary Youth Exchange. As administrators, we must prepare them for their upcoming year. Learn from experienced YEOs and share your stories as we consider the best methods to equip our students for their best year yet.
Birger Stjernberg
D1420, Finland
Rotary Friendship Exchange: Enhancing The Rotary Experience Through Internati...Elizabeth Toms
On a Rotary Friendship Exchange, you’re never just a tourist.
You’re promoting greater international understanding,
building stronger cross-cultural relationships, enjoying
opportunities to explore vocations abroad, and even
developing international service partnerships. Get inspired
by previous exchange participants, meet prospective
partners, and get involved as a host or visitor.
The Rotary Alumni Global Service Award and Rotary Alumni Association of the Year Award are opportunities to recognize outstanding past participants in Rotary’s programs and scholarships. This webinar will allow you to learn about the criteria for each award and about the nomination process and timeline for 2018-19. District alumni chairs and regional Rotary Foundation coordinators, especially, will learn about their important roles in the nomination process.
The Rotary Foundation Cadre of Technical AdvisersElizabeth Toms
Learn the important role that cadre members play in
advising grant applicants, ensuring proper stewardship
of Foundation funds, and promoting practices that lead to
stronger, more sustainable grant projects.
Is your club too small, or does it lack the funds to initiate and
participate in district and global projects? Clubs in District
7080 have participated in successful large projects for years
using two specific approaches. Learn how clubs work in
clusters and communities using minimal club investments
and how they sponsored a $459,500 project. Get step-by-step
instructions and tips for success that will inspire, excite, and
encourage you to begin your own successful joint projects.
The New Generations Service Exchange is an important
element of the fifth Avenue of Service, Youth Service. The
goal of this workshop is to discuss how to start or improve
participation in the service exchange in a Rotary district.
Learn basic information about the program and management
tools, including available media and other means of
communication.
Friedrich Neddermeier
D1850, Germany
Since the first contribution of $26.50, our Endowment
Fund has grown to more than $350 million in net assets
and $770 million in promises of future gifts. Learn how the
endowment continues to grow, how it is invested, how it
supports grants, and how we are working to strengthen its
impact over the Foundation’s second century of service.
Creating your personal legacy within the endowment
is covered in two complementary sessions: “Rotary’s
Tomorrow Depends on What We Do Today” and “Enhance
Your Rotary Legacy with U.S. Tax-Wise Gift Options.”
We love Rotary, and our alumni enjoy their Rotary experiences — it's a perfect match. In this interactive workshop, we'll collect, share, and adapt approaches to getting alumni to join our clubs. How can we inspire one another here at the convention, and what can we do when we're back home? Create your action plan in this session, and rejuvenate your club when you return.
Reach Out To Africa (ROTA) is a Rotary International committee that works to enhance Rotary in Africa through service projects and partnerships with Rotary clubs and districts in other countries. Hear first-hand updates from volunteers from several regions and gain new perspective on establishing partnerships.
Paul Harris Society: What's New, What's the Same, and Best Practices From the...Rotary International
The Paul Harris Society recognizes individuals who annually contribute $1,000 or more to the Annual Fund, PolioPlus, or an approved Rotary Foundation grant. While Paul Harris Societies are not new to many districts, as of 1 July 2013 The Rotary Foundation has made the Paul Harris Society an official recognition program worldwide.
Whether you have an established Paul Harris Society or are just starting out, learn how this recognition will remain the same and what changes have been made to provide increased support for your efforts in promoting it. These slides include best practices for identifying and inviting new members, collecting membership information, as well as ways of promoting and administering a successful Paul Harris Society in your district.
Continued support to The Rotary Foundation helps fulfill the promises we made to improve our communities and communities around the world.
These slides are from the webinar of the same name which took place October 2 & 3, 2013. Please visit www.rotary.org/webinars to view a recording of the session.
Rotary's program participants and alumni possess a great deal of expertise that can enhance grant and service projects. But it can be difficult for alumni and Rotarians to connect. In this session, hear from alumni and Rotarians who have worked together on successful projects as they discuss how they found each other and the best ways that each can contribute to the other's good work.
Short-term exchanges have been growing in popularity
over the last several years. Learn more about how
these flexible, diverse, and fun programs can provide
unique opportunities to Youth Exchange programs in your
area.
Alonso Campoi
D4510, Brazil
Best Practices To Strengthen Annual Fund GivingElizabeth Toms
Whether you’re a future club president, Rotary Foundation
committee chair, or just passionate about fundraising, this
session will teach you about the Annual Fund and how to
establish or promote a culture of philanthropy in your club.
We’ll discuss ways to encourage first-time donors and thank
and recognize people who give.
Expanding Paul Harris Society membership in each district is a priority for The Rotary Foundation’s centennial year. Learn what you can do to establish or strengthen society participation. We’ll offer tips on how to identify effective leaders and potential members, how to maintain giving at the Paul Harris Society level, and how to recognize members of the society.
The 2019 Council on Legislation is almost here. Join this session to discuss legislation that will be considered at the Council, plus get an update on the annual Council on Resolutions. This is a great time to hear opinions from outside your region and increase your understanding of the global perspective on legislation.
Understand the role & responsibilities as your Club’s Treasurer. Understand critical deadlines for Rotary International dues, District dues and submission of annual IRS forms. Learn how to access your club’s electronic semi-annual dues invoice from RI and submit payment electronically.
Rotary Youth Exchange inspires and motivates individuals, increases our organization's visibility, and brings people closer to Rotary. Join this moderated panel discussion with Youth Exchange leaders and alumni as they share how the program has changed their lives and the lives of those around them. Find out how Youth Exchange makes a difference by developing program volunteers and participants into future Rotarians.
Be part of a conversation about Rotary’s future — in 2020
and beyond. What challenges does our organization face,
and what opportunities can we seize going forward? We’ll
discuss the charge of the Strategic Planning Committee as it
works to develop the next vision for Rotary.
Students have the opportunity of a lifetime to engage in new cultures, see the world, and shift their perspective through Rotary Youth Exchange. As administrators, we must prepare them for their upcoming year. Learn from experienced YEOs and share your stories as we consider the best methods to equip our students for their best year yet.
Birger Stjernberg
D1420, Finland
Rotary Friendship Exchange: Enhancing The Rotary Experience Through Internati...Elizabeth Toms
On a Rotary Friendship Exchange, you’re never just a tourist.
You’re promoting greater international understanding,
building stronger cross-cultural relationships, enjoying
opportunities to explore vocations abroad, and even
developing international service partnerships. Get inspired
by previous exchange participants, meet prospective
partners, and get involved as a host or visitor.
The Rotary Alumni Global Service Award and Rotary Alumni Association of the Year Award are opportunities to recognize outstanding past participants in Rotary’s programs and scholarships. This webinar will allow you to learn about the criteria for each award and about the nomination process and timeline for 2018-19. District alumni chairs and regional Rotary Foundation coordinators, especially, will learn about their important roles in the nomination process.
The Rotary Foundation Cadre of Technical AdvisersElizabeth Toms
Learn the important role that cadre members play in
advising grant applicants, ensuring proper stewardship
of Foundation funds, and promoting practices that lead to
stronger, more sustainable grant projects.
Is your club too small, or does it lack the funds to initiate and
participate in district and global projects? Clubs in District
7080 have participated in successful large projects for years
using two specific approaches. Learn how clubs work in
clusters and communities using minimal club investments
and how they sponsored a $459,500 project. Get step-by-step
instructions and tips for success that will inspire, excite, and
encourage you to begin your own successful joint projects.
The New Generations Service Exchange is an important
element of the fifth Avenue of Service, Youth Service. The
goal of this workshop is to discuss how to start or improve
participation in the service exchange in a Rotary district.
Learn basic information about the program and management
tools, including available media and other means of
communication.
Friedrich Neddermeier
D1850, Germany
Since the first contribution of $26.50, our Endowment
Fund has grown to more than $350 million in net assets
and $770 million in promises of future gifts. Learn how the
endowment continues to grow, how it is invested, how it
supports grants, and how we are working to strengthen its
impact over the Foundation’s second century of service.
Creating your personal legacy within the endowment
is covered in two complementary sessions: “Rotary’s
Tomorrow Depends on What We Do Today” and “Enhance
Your Rotary Legacy with U.S. Tax-Wise Gift Options.”
We love Rotary, and our alumni enjoy their Rotary experiences — it's a perfect match. In this interactive workshop, we'll collect, share, and adapt approaches to getting alumni to join our clubs. How can we inspire one another here at the convention, and what can we do when we're back home? Create your action plan in this session, and rejuvenate your club when you return.
Reach Out To Africa (ROTA) is a Rotary International committee that works to enhance Rotary in Africa through service projects and partnerships with Rotary clubs and districts in other countries. Hear first-hand updates from volunteers from several regions and gain new perspective on establishing partnerships.
Paul Harris Society: What's New, What's the Same, and Best Practices From the...Rotary International
The Paul Harris Society recognizes individuals who annually contribute $1,000 or more to the Annual Fund, PolioPlus, or an approved Rotary Foundation grant. While Paul Harris Societies are not new to many districts, as of 1 July 2013 The Rotary Foundation has made the Paul Harris Society an official recognition program worldwide.
Whether you have an established Paul Harris Society or are just starting out, learn how this recognition will remain the same and what changes have been made to provide increased support for your efforts in promoting it. These slides include best practices for identifying and inviting new members, collecting membership information, as well as ways of promoting and administering a successful Paul Harris Society in your district.
Continued support to The Rotary Foundation helps fulfill the promises we made to improve our communities and communities around the world.
These slides are from the webinar of the same name which took place October 2 & 3, 2013. Please visit www.rotary.org/webinars to view a recording of the session.
Rotary's program participants and alumni possess a great deal of expertise that can enhance grant and service projects. But it can be difficult for alumni and Rotarians to connect. In this session, hear from alumni and Rotarians who have worked together on successful projects as they discuss how they found each other and the best ways that each can contribute to the other's good work.
Re-invigorate your club with a New Generations program. Introduce Rotary to the next generation, reach their peers, parents and more...all potential Rotarians! Session also includes a discussion on transitioning Rotaractors into Rotary. Information you need to organize and build the infrastructure of your Next Generation committee including best practices for governance and operation. Session also includes a discussion on transitioning Rotaractors into Rotary.
Maintain your club’s essential club records using DACdb club management software. The session will review key elements used to run your club’s administrative operations including how to setup a committee structure. Included during the session will be a review of the advance administrative options including club dues, accounting and RI data integration.
Rotary Youth Exchange (RYE)
Each year high school students participate in the Rotary Youth Exchange program worldwide, learning a new language and experiencing a new culture, through the efforts and dedication of Rotary volunteers.
Come and out how your club can participate and make a difference in a young person’s life, your community, your district and the world.
The Public Image/Public Relations session will provide you with a quintessential mix of fact and fun, inspire you to share your club’s Rotary stories and how best to convey Rotary’s image to the public at large, primarily focusing on Rotarian-centric needs to optimize and enhance your club-speci c achievements and initiatives. Emphasis will be on “Brand Rotary” tools, aka Rotary Brand Central Station, Mastering the Art of “Social Media” and Expediting and Enhancing Your Digital Public Image using your Club’s Website, then via District 6970’s website “calendar”, Facebook, Twitter, Instagram et al.
How to Become a Thought Leader in Your NicheLeslie Samuel
Are bloggers thought leaders? Here are some tips on how you can become one. Provide great value, put awesome content out there on a regular basis, and help others.
The Relationship with a student and counselor is critical to an exchange students year. 1 and 7 students report they do not have more than 2 contacts with their counselor during their exchange. Join us to discuss how are clubs preparing and working with their counselors to ensure a productive and helpful year with their students. How do you as a club strengthen this relationship? Facilitators: Kimberly Armitage, Walter Weidenholzer, and Dr. George Sundararaj
Join us as we discuss the results of the Post Exchange Student Survey and consider practical applications of the lessons we’ve learned. Using this data, we can foster the growth of the Youth Exchange Program by increasing club support for both students and counselors.
Sandy McEachan
D9550, Australia
Understanding the Challenges of Street ChildrenSERUDS INDIA
By raising awareness, providing support, advocating for change, and offering assistance to children in need, individuals can play a crucial role in improving the lives of street children and helping them realize their full potential
Donate Us
https://serudsindia.org/how-individuals-can-support-street-children-in-india/
#donatefororphan, #donateforhomelesschildren, #childeducation, #ngochildeducation, #donateforeducation, #donationforchildeducation, #sponsorforpoorchild, #sponsororphanage #sponsororphanchild, #donation, #education, #charity, #educationforchild, #seruds, #kurnool, #joyhome
Many ways to support street children.pptxSERUDS INDIA
By raising awareness, providing support, advocating for change, and offering assistance to children in need, individuals can play a crucial role in improving the lives of street children and helping them realize their full potential
Donate Us
https://serudsindia.org/how-individuals-can-support-street-children-in-india/
#donatefororphan, #donateforhomelesschildren, #childeducation, #ngochildeducation, #donateforeducation, #donationforchildeducation, #sponsorforpoorchild, #sponsororphanage #sponsororphanchild, #donation, #education, #charity, #educationforchild, #seruds, #kurnool, #joyhome
ZGB - The Role of Generative AI in Government transformation.pdfSaeed Al Dhaheri
This keynote was presented during the the 7th edition of the UAE Hackathon 2024. It highlights the role of AI and Generative AI in addressing government transformation to achieve zero government bureaucracy
Presentation by Jared Jageler, David Adler, Noelia Duchovny, and Evan Herrnstadt, analysts in CBO’s Microeconomic Studies and Health Analysis Divisions, at the Association of Environmental and Resource Economists Summer Conference.
Jennifer Schaus and Associates hosts a complimentary webinar series on The FAR in 2024. Join the webinars on Wednesdays and Fridays at noon, eastern.
Recordings are on YouTube and the company website.
https://www.youtube.com/@jenniferschaus/videos
A process server is a authorized person for delivering legal documents, such as summons, complaints, subpoenas, and other court papers, to peoples involved in legal proceedings.
4. Rotary International
Certification Program
• Developed by RI over the past few years
• In response to concerns about sexual abuse and
harassment
• Implemented worldwide
• Annual filling by YE Chair and DG
• No YE program without certification
5. RI Certification Requirements
• Incorporation of YE program
• Adoption of abuse/harassment prevention policy based on RI
model
• Exchanges on district or multi-district level only
• Thorough student selection process (LTEP & STEP)
• Screening of host families and YE volunteers
• Orientations for students and host families
• Training for YE volunteers, district officers
• Counselors for all students
• Emergency procedures
• All RYE-Florida districts are fully certified by Rotary
International
6. U.S. Department of State
• Exchange programs governed by US State Dept. under
Federal Register, 22 CFR Part 62
• Inbounds admitted with J-1 student visas
• Guarantee Form completed by host club
• New rules require criminal background checks, visits,
training, record keeping
• Annual program performance audits
• Rotary Youth Exchange Florida, Inc., is a State
Department designated program, authorized to issue
visa documents (DS-2019).
7. Council on Standards for
International Educational Travel
• Mission to identify reputable international youth exchange programs
• Published standards of operation for all aspects.
• Comprehensive annual application process.
• Questionnaires sent to inbound and outbound students, host families,
schools
• CSIET “Advisory List” sent to all US schools.
• In some states, athletic participation requires CSIET listing.
• In some school districts, exchange student placement requires CSIET
listing.
• RYE-Florida and District 6970 RYE is accepted for listing by CSIET for
2015-16
8. Structure: Rotary International
Rotary International
Partner District or Multi-
District
RYE Florida
(Multi-District)
7 other FL DistrictsD6970
Your Rotary Club
60+ other clubs
12. Hosting an Inbound Student
• Club Commitment
• Recruit and screen 2-4 host families
• Help with school arrangements
• Budget expenses
• Bring student to meetings regularly
• Involve in club activities & members’ lives
• Support host families
• Help with transportation for “special events”
13. • The Club Counselor
• First layer of Rotary support for student, family and club
• NOT a host parent
• Meet at least once/month; call/e-mail often
• Know what’s going on with
• Relationships
• Activities
• Emotional state
• Travel
• School
• Communicate with club and district as needed
• Complete and submit Monthly Counselor Report
• Application, background-check, training completed ANNUALLY
Hosting an Inbound Student
14. • The Club Youth Exchange Officer (YEO)
• Can also serve as Counselor
• Second layer of support
• Work with counselor to bring student to meetings and
involve student in club activities
• Coordinate activities of club YE committee
• Oversee host family selections
• Find temporary housing if necessary
• Communicate with district as needed
Hosting an Inbound Student
15. Hosting an Inbound Student
• Working with host families
• Selection
• Rotary membership not required
• With or without teenage children
• Single-parent families are OK
• Word of mouth – no commercial advertising
• Screening
• Visit home, to inform, interview, and inspect
• Host Family Application form
• YEO follows up on references, provides Club Endorsement
• Host Family Orientation Training
• Submit forms to RYE-Florida for background check
16. • Working with host families
• Invite to club meetings – show appreciation
• Help with misunderstandings
• Arrange transition to new host family
• Keep district informed
Hosting an Inbound Student
17. • How to find host families
• Involve entire club in search
• Interact
• Rotaract
• Referrals from outbounds
• Referrals from prior host families
• Sell the benefits, not the obligations!
Hosting an Inbound Student
18. • Working with the local school
• Laying the groundwork
• Copy of application
• Rotary Guarantee Form
• Interact contact
Hosting an Inbound Student
19. • Working with the local school
• On arrival – getting your student registered (ASAP!)
• Bring transcript, discuss preferences
• Bring medical record (physical may be required)
• Counselor should offer to go with host parent(s)
• School requirements, limitations
• No guarantee of HS Diploma (Registered- Junior)
• NO ESOL, NO Drive Education
Hosting an Inbound Student
20. • Working with the local school
• Once school starts…
• Encourage participation
• Sports, Music, Drama, etc.
• Interact
• Homework
• Ask (but don’t obsess) about grades
Hosting an Inbound Student
21. • Club Involvement:
• Correspond with student before arrival
• Communicate with host family about flight details and any
changes
• Encourage club members to go to the airport
• Counselor should visit first few days
• Bring to a club meeting in first or second week
• Arrange language tutor, if necessary
Hosting an Inbound Student
22. • Club involvement, continued…
• Ideas
• Weekly sponsor sign-up sheet
• Transportation committee
• Every club activity
• Remember student’s birthday and Christmas
• Student expects to provide a club program
• Second half of year
• Don’t forget rebounds
• Promote student/program in schools and community
• Support host family
Hosting an Inbound Student
23. • Summary of Inbound Student Process
• Complete and return Guarantee Forms
• Identify host family or families
• Host Family Application
• Home Visit
• Reference Checks
• Counselor visits student 1-2 days later
• Welcome visit at host club
• Inbound Orientation – August 12-14, 2016 at Lake Yale
• Monthly visits/contact by counselor
Hosting an Inbound Student
24. • US State Department
• Student Letter
• Host Family Letter
• Document receipt of
letters for audit
Hosting an Inbound Student
25. • US State Department
• Volunteer Certification
(online)
• Family income
• Five photos of home
• Multiple visits by Rotary
• Documentation
Hosting an Inbound Student
26. Expectation of Inbound Students
• Respect the Program Rules
• No Driving motorized vehicles
• No Alcohol and No (illegal) Drugs
• No Smoking *Unless noted on application
• Must Attend School (J1 visa)
• No Serious Relationships
• No Working
• Traveling (pre-approval for overnights)
• Visits from home
• Phone calls, e-mails, IM
27. Expectation of Inbound Students
• Adapt to host family
• Learn our language and culture
• Perform well in school
• Communicate
• Represent country and Rotary
• Participate with Rotary, school, and community
• Return home within 8 days of end of school, or 8 days after
year-end trip
• Make us all proud of them, so we are driven to participate
year after year
28. Expectations of Host Families
• Provide safe and welcoming environment
• Treat student like their own child
• Help with challenges
• Language
• School
• Culture shock
• Homesickness
• Provide an ear to listen, a shoulder to cry on, a
hand to depend on
• Work with Rotary if issues arise
29. Possible Personal Issues
• The Exchange Cycle
• Initial excitement
• Special becomes routine
• Homesickness symptoms
• Holiday blues
• Adaptation
• The end is near
• Religion
• Dietary restrictions
• Sibling relationships
• “Other” relationships
30. Medical and Legal Issues
• Seeking Medical Care
• All students have insurance (CISI, Other)
• LTEP Application contains Medical Release
• Insurance
• Coverage
• Claims procedure
• Different for Belgium, Denmark, & Sweden
• Use RYE-Florida resources to follow-up
31. Medical and Legal Issues
• Abuse and Harassment Prevention
• Statement of Conduct for Working with Youth:
• “Rotary International and Rotary Youth Exchange Florida are
committed to creating and maintaining the safest possible
environment for all participants in Rotary activities. It is the duty
of all Rotarians, Rotarians’ spouses, partners, and any other
volunteers to safeguard to the best of their ability the welfare of
and to prevent the physical, sexual, or emotional abuse of
children and young people with whom they come into contact.”
32. Medical and Legal Issues
• Abuse and Harassment Prevention
• Screening of host families and other volunteers
• Host Family Application
• Youth Volunteer Application
• References and Background Checks
• Allegation Reporting and Investigation Guidelines
• Remove student from threatening situation
• Contact District YE Committee immediately
33. Student Support System
• Host Family
• Club Level
• Counselor
• Youth Exchange Officer
• Club President
• District Level
• District Counselor
• Inbound/Outbound Vice-Chairperson
• Chairperson
• District Governor
• RYE-Florida Emergency Line: 1-888-RYE-FLOR
34. Sponsoring an Outbound Student
• High School Recruiting
• September-October time frame
• Work with District YE Committee
• Good candidates in every school
• Contact Foreign Language Department Chair
• Looking for very special students
• Outgoing, adventurous, confident
• Solid academically
• Supported by school and family
• No club monetary contribution required
• District Informational Meetings in October
• Final Interviews at SJRSC in St. Augustine
35. Sponsoring an Outbound Student
• Other Recruiting options
• Rotarians’ children, grandchildren
• Neighborhood
• Word-of-mouth
• Referrals from RYE-Florida web
36. Sponsoring an Outbound Student
• Interview and Selection Process
• RYE Application Deadline: October 31, 2016
• Home visits in October
• Final Interviews on Nov.12-13, 2016 at SJRSC
• Preparation of Outbound Students
• Orientation Curriculum
• Orientation Weekend #1: Jan. 8-10, 2016
• District Language Camp: April 16, 2016
• Orientation Weekend #2: June 10-12, 2016
• Meetings/mentoring with Inbounds and Rotex
37. Sponsoring an Outbound Student
• Club Involvement
• Club visits, students and parents, prior to departure
• Provide (3) club banners
• Contact during year
• Remember special events (Christmas, birthday)
• Keep in touch with parents (membership?)
• Club program upon return
38. Expectations of Outbound Student
• Respect the Program Rules
• No Driving
• No Alcohol and No (illegal) Drugs
• No Smoking
• Must Attend School (J1 visa)
• No Serious Relationships
• No Working (Can not hold a full time job)
• Visits from home ( Recommend March & April)
• Phone calls, e-mails, Skype
• Complete (1) Journal per month for the RYE website
• Maintain/Enhance RYE-Florida’s Standard of Excellence
39. Short Term Exchange Program
• Similarities
• Open to Rotary and non-Rotary families
• Exchanges with partner districts
• Application process and home visit
• References and background checks required
• Requires RI certification
• Differences
• Family-to-family exchange
• No school required (no student visas)
• 3-4 weeks instead of 10-12 months
• Less demanding on students
• Can be good introduction for younger student
40. Host Family Training
• Document attendance, including:
• Names
• Dates, Location of training
• Who conducted the training
• Forward documentation to District (PDF preferred,
scan, fax, or original hard-copy acceptable)
41. Host Family Training
• Host Family Handbook
• Follows the student from family to family
• Along with ORIGINAL application (medical
release)
• Electronic (PDF) copy on RYE Florida website
• DVD
• Club retains the disc
42. Host Family Training
• Discuss:
• Club support for family as well as student
• Counselor
• YEO
• Club President
• Allowance, Banking
• Meetings (student, hosts should not pay for
meal)
• Transportation
43. Host Family Training
• Discuss:
• District support
• District Counselor
• Chair and Vice-Chair for Inbounds
• Multi-District support
• Questions & Answers
44. Host Family Training
• Closing
• Application status
• State Department Letter and Receipt
45. Club YE Budget
Hosting an Inbound
Student
Allowance $75/month for 10
months
$750
Student activity fees See following slide $1,000
Incidentals Banners, meeting
meals
~$100
Total $1,850
46. Student Activity
• Administration and Audit expenses
• Inbound Orientation – meals, lodging, materials,
incidentals
• Scheduled events:
• Fall Weekend October 14-16, 2016
• Disney World December 8-11,2016
• New Years Service December 31, 2016
Project & Party Canned Food Drive
• Sea Camp Jan. 28-31, 2016
• Spring Weekend April 1-3, 2016
• District Conference May 13-15, 2016
& Assembly
48. Outbound Student Fees
• Program Costs paid by student and parents
• $150 Application Fee & $5,200 Program Fee
• For a total of $5,350
• Includes round trip airfare, room & board, medical
insurance, orientations here and abroad, supplies and
materials, etc.
49. Keys to Success
• Engage Club members to support the program
• Year-round program
• Invest time and money: What’s it worth?
50. What’s it worth?
• Extending your Club’s reach to another continent…
or two
PRICELESS!
51. What’s it worth?
• Building or strengthening your connections with
area schools: PRICELESS
52. What’s it worth?
• Recruiting outbounds’ parents or host parents as
new members:
• PRICELESS
53. What’s it worth?
• Rotary Youth Exchange is an investment in the
future of Rotary and of your club
• Sponsoring and hosting exchange students
requires work, but that’s what Rotary is all about:
Service Above Self.