The document discusses why the school district is considering moving to Google Apps now. The current email and calendar system is outdated and cannot meet growing communication needs, and replacing it with Exchange 2010 would be too costly. Google Apps offers a browser-based solution at a lower cost that would provide benefits like access from any device and redundancy. The transition is planned for March to August 2010 to replace the current system with Google Apps by July 1, 2010.

1. Why Now?
Why Google?
Thursday, May 6, 2010 1

2. I WONDER WHAT THIS MEANS...
5 W’s and 1 H
• What is Bad or Good?
• Why Google? Why Now?
• How is our reality changing?
• Where are we going?
• Who is affected?
• When are we moving?
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3. What is bad or good about our
situation?
Current - Bad Future - Good
• Two operating systems • Any browser for any operating
system will access email &
• Two programs to install and calendar from any device.
support on multiple devices
(desktops, laptops, Blackberry) • Mature options now exist for
enterprise, which will lead us into
• Email & calendar is the last the late teens of this decade.
application in the enterprise to
be “Webified”. • Increased network bandwidth
(Internet 2009 – 2014) to
accommodate evolving services
for students, faculty & staff
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4. WHY?
Current email & calendaring solution has aged and does not meet the
growing communication needs of the Roseville City Elementary School District.
Replacing Exchange 2003 with Exchange 2010 is cost prohibited in today’s
economic & regulation climate
Browser based electronic mail and calendar systems are mature and
standardized.
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5. FACTS & FIGURES
Upcoming Must Make Google Apps
Scenarios 2010 - 2011 2011 - 2016 2010 - Beyond
Hardware None $47,000.00 None
SPAM &
$1,998.00 $1,998.00 Included
Antivirus
Archiving
Mandate by $13,000.00 $13,000.00 $4,000.00
Law
Present Future Future
Total $14,998.00 $61,998.00 $4,000.00
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6. RISKS & BENEFITS
Upcoming Must Make Google Apps
Scenarios 2010 - 2011 2011 - 2016 2010 - Beyond
Single Point Of Failure Redundant Redundant
•Hardware Failure •Hardware Failure •Training
•Network Failure •Network Failure •Network Failure
Risks •Software Failure •Software Failure •Loss Critical Staff
•Virus Outbreak •Virus Outbreak
•Loss Critical Staff •Loss Critical Staff
• Access from any computer • Access any computer • Access any computer
• Handful access Blackberry • Access any device • Access any device
Benefits • 75% employees participate • Access 24/7/365 • Access 24/7/365
• 100% employees participate • Support all with Tech Team
•100% employees participate
Present Future Future
Total $14,998.00 $61,998.00 $4,000.00
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7. WHY NOW ?
Position organization Align technical
for “hockey stick” staff to District
growth in collaboration goals that
(employees & students) support the
education of
students and all
employees
Increase efficiencies Get off the
of workforce upgrade
treadmill
Switch to
operation, not
capital
spending
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8. HOW IS OUR REALITY CHANGING?
Workforce – Generation Gaps
• Each generation of employees • Global - Past, Present & Future
Banking & Finance
and parents bring their own Photographs
set of assumptions, values, Media (sound, film & paper)
work and life issues.
• Local - Past, Present & Future
• The mental maps we use to Reporting Employee Absence
orient ourselves and navigate Reporting & Taking Attendance
the challenges and Inventory & Check Out Books &
Textbooks
opportunities confronting us Reporting Grades at Middle Schools
slowly become obsolete and Completing & Reviewing Special ED
Forms
we don’t notice. Increase Interest for Reading - AR &
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9. Each Generation Sees The World
In Different Ways
How will we manage to With paper or electricity?
• Communicate ?
• Coordinate ?
• Collaborate ?
How is our reality changing...continues
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10. Workforce Is Changing...
…and our mental maps we use to orient ourselves and navigate the
challenges and opportunities confronting us slowly become obsolete and
we don’t notice.
Growing
Connecting
Mobilizing
Aging
Evolving
How is our reality changing...continues
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11. RCSD-Workforce 913 (408 Certificated / 505 Classified)
1924 1989
TRADITIONALIST – BOOMER - GENERATION X - MILLENNIAL
How is our reality changing...concludes
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12. WHERE ARE WE GOING ?
• Project where would we wind up if our
enterprise does nothing – Present
• Where will our inertia take us and is
that where we want to go?
• Where could we go?
District Technology Plan 2009-2012
http://www.rcsdk8.org/techservices
• Should we go to where our existing plan
takes us, or is there a better destination?
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13. What Are We Bringing Into The Roseville City School District?
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14. Googles’ Basic Options
• Gmail
• Calendar
• Sites
• Docs
Word Processor
Spreadsheet
Presentation
• Talk
• Start Page
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15. We replace...
eMail Calendar
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16. WHO IS AFFECTED?
Immediately
• Every employee with, or Down the Road…
without, an email account is
affected.
Our students…future employees
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17. WHEN IS THE TRANSITION
PLANNED FOR?
March – August 2010
• We are planning and communicating
to the organization.
Big Bang! - July 1, 2010
• Cabinet
Leadership
District Technology Committee
21st Century Committee
• Board of Trustees
Community
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18. I WONDER WHAT THIS MEANS...
5 W’s and 1 H
• What is Bad or Good?
• Why Google?
• How is our reality changing?
• Where are we going?
• Who is affected?
• When are we moving?
Thursday, May 6, 2010 18

19. THANK YOU
Visit us at www.rcsdk8.org/whygoogle to view our journey
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