The document provides an overview of essential Excel shortcuts for navigating worksheets, selecting cells, entering and formatting data, and more. It includes shortcuts for common tasks like undo, copy, paste, formatting text, inserting and deleting rows and columns, navigating between sheets and workbooks, and opening, saving and closing files. The shortcuts are organized into sections covering essential commands, navigation, selection, data entry, formatting, and working with rows, columns, sheets and workbooks.

1. Essential Excel
Shortcuts Which
You Should know
Free ebook by Robot Accounts
Free ebook by Robot Accounts
Free ebook by Robot Accounts

2. ESSENTIAL. 2
NAVIGATING 3
SELECTING THINGS 4
EXTENDING SELECTIONS. 5
SELECTING SPECIAL CELLS 6
ENTERING DATA 7
FORMATTING 9
NUMBER FORMATTING 10
CELL BORDERS 11
ACTIVE CELL COMMANDS 12
ROWS & COLUMNS 13
WORKSHEETS 14
WORKSHEETS 15
1
Table Of Contents

3. ESSENTIAL:
Undo the last action....................Ctrl + Z
Redo the last action....................Ctrl + Y
Repeat the last action.................F4
Copy to Clipboard........................Ctrl + C
Cut to clipboard...........................Ctrl + X
Paste from Clipboard..................Ctrl + V
Display past Special menu........Ctrl + Alt + V
Find................................................. Ctrl + F
Replace..........................................Ctrl+H
Find previous match...................Ctrl+Shift+F4
Find next match...........................Shift+F4
Open Workbook...........................Ctrl+O
Save Workbook............................Ctrl+S
Close Excel...................................Alt+F4
2

4. NAVIGATING:
Move one cell right..................................
Move one cell left....................................
Move one cell up......................................
Move one cell down................................
Move to right edge of data.....................Ctrl+
Move to left edge of data.......................Ctrl+
Move to top edge of data.......................Ctrl+
Move to bottom edge of data................Ctrl+
Move to beginning of row......................Home
Move to one screen right.......................Alt+PgDn
Move to one screen left..........................Alt+PgUp
Move one screen up................................PgUp
Move one screen down..........................PgDn
Move to first cell in worksheet..............Ctrl+Home
Move to last used cell in worksheet.....Ctrl+End
Display Go to dialog box.........................Ctrl+G
3

5. SELECTING
THINGS:
Select Current Row........................Shift+Space
Select Current Column..................Ctrl+Space
Select Current Data Range...........Ctrl+A
Select all Cells in a Worskeet.......Ctrl+A
4

6. EXTENDING
SELECTIONS:
Extend right by one cell............Shift+
Extend left by one cell...............Shift+
Extend up by one cell................Shift+
Extend down by one cell...........Shift+
Extend to right edge of data....Ctrl+Shift+
Extend to left edge of
data...............................................Ctrl+Shift+
Extend to top edge of
data...............................................Ctrl+Shift+
Extend to bottom edge of
data..............................................Ctrl+Shift+
Extend right by one
screen...........................................Alt+Shift+PgDn
Extend left by one screen..........Alt+Shift+PgUp
Extend up by one screen...........Shift+PgUp
5

7. SELECTING SPECIAL
CELLS:
Display the Go To dialog box.....Ctrl+G
Select cells with Ctrl+
comments.....................................Shift+O
Select all visible cells...................Alt+;
Select direct precedents.............Ctrl+[
Select direct precedents.............Ctrl+]
Select precedents.........................Ctrl+{
Select precedents........................Ctrl+}
6

8. ENTERING DATA:
Edit the active cell........................................F2
Cancel data entry.........................................Esc
Delete contents of selected cells..............Delete
Insert new line to the cell ...........................Alt+Enter
Complete entry & move one cell down....Enter
Complete entry & move one cell up..........Shift+Enter
Complete entry & move one cell right......Tab
Complete entry & move one cell left.........Shift+Tab
Enter data in all selected cells...................Ctrl+Enter
Insert/Edit Comment...................................Shift+F2
Copy comments from cell above..............Ctrl+D
Copy comments from cell to the left.......Ctrl+R
7

9. Coly formula from cell above..................Ctrl+'
Copy value from cell
above............................................................Ctrl+Shift+"
Add hyperlink..............................................Ctrl+K
Insert current date.....................................Ctrl+;
Insert current time.....................................Ctrl+:
Display Autocomplete List.......................Alt+Down
Flash fill down to end of data region.....Ctrl+E
8

10. FORMATTING:
Apply/remove bold formatting...........Ctrl+B
Apply/remove italic formatting..........Ctrl+I
Apply/remove underline formatting..Ctrl+U
Apply/remove strikethrough
formatting...............................................Ctrl+S
Align to center........................................Alt+H+A+C
Align to left..............................................Alt+H+A+L
Align to right...........................................Alt+H+A+R
Indent text...............................................Alt+H+6
Remove Indent.......................................Alt+H+5
Increase font size one increment.......Alt+H+F+G
Decrease font size one increment.....Alt+H+F+K
Display formatting dialog box.............Ctrl+1
Display Format cells dialog box..........Ctrl+Shift+F
Display Style dialog box.......................Alt+'
9

11. NUMBER
FORMATTING:
Apply number formatting.......Ctrl+Shift+!
Apply time formatting.............Ctrl+Shift+@
Apply date formatting.............Ctrl+Shift+#
Apply currency formatting.....Ctrl+Shift+$
10

12. CELL BORDERS:
Add border on all edges...........Ctrl+Shift+&
Remove all borders ..................Ctrl+Shift+_
Add/remove right border..........Alt+R
Add/remove left border............Alt+L
Add/remove top border............Alt+T
Add/remove bottom border.....Alt+B
Add/remove diagonal up
border...........................................Alt+U
Add/remove diagonal down
border...........................................Alt+D
Add/remove horizontal interior border
.......................................................Alt+H
Add/remove vertical interior
border...........................................Alt+V
11

13. ACTIVE CELL
COMMANDS:
Insert cells..............................Ctrl+Shift++
Delete cells.............................Ctrl+-
Move active cell down in
selection.................................Enter
Move active cell up in
selection.................................Shift+Enter
Move active cell right in
selection.................................Tab
Move active cell left in
selection..................................Shift+Tab
Show the active cell.............Ctrl+Backspace
Deselect all except active
cell.........................................Shift+Backspace
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14. ROWS & COLUMNS:
Insert rows (row selected).................Ctrl + Shift + +
Insert columns (column selected)...Ctrl+Shift ++
Delete selected rows..........................Ctlr+-
Delete selected columns....................Ctrl+-
Hide selected columns......................Ctrl+0
Hide selected rows..............................Ctrl + 9
Unhide selected columns..................Ctr| + Shift + 0
Unhide selected rows.........................Ctrl + Shift + 9
Group rows or columns.....................Alt + Shift + Right
Ungroup rows or columns.................Alt + Shift + Left
Open Group dialog box .....................Alt + Shift + Right
Open Ungroup dialog box..................Alt+Shift + Left
Hide or show outline symbols..........Ctrl + 8
13

15. WORKSHEETS:
Insert new worksheet............Shift+F11
Go to next worksheet.............Ctrl+PgDn
Go to previous worksheet.....Ctrl+Pgup
14

16. WORKBOOKS:
Go to next workbook..............Ctrl+Tab
Go to previous workbook......Ctrl+Shift+Tab
Create New Workbook...........Ctrl+N
Open workbook(File Menu)...Ctrl+O
Open workbook (Classis)......Ctrl+F12
Save workbook........................Ctrl+S
Save workbook........................F12
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